Fendalton/Waimairi Community Board AGENDA

Transcription

1 AGENDA Notice of Meeting: An ordinary meeting of the Fendalton/Waimairi Community Board will be held on: Date: Monday 4 April 2016 Time: 4.00pm Venue: Boardroom, Fendalton Service Centre, Corner Jeffreys and Clyde Roads, Fendalton Membership Chairperson Deputy Chairperson Members Val Carter David Cartwright Sally Buck Faimeh Burke Jamie Gough Bridget Williams Raf Manji 30 March 2016 Edwina Cordwell Community Board Advisor edwina.cordwell@ccc.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. If you require further information relating to any reports, please contact the person named on the report. To view copies of Agendas and Minutes, visit:

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3 Part A Part B Part C Matters Requiring a Council Decision Reports for Information Decisions Under Delegation TABLE OF CONTENTS C 1. Apologies... 4 B 2. Declarations of Interest... 4 C 3. Confirmation of Previous Minutes... 4 B 4. Deputations by Appointment... 4 B 5. Presentation of Petitions... 4 B 6. Correspondence... 9 B 7. Staff Briefings C 8. Sawyers Arms Road, Greywacke Road and Logistics Drive Traffic Controls and Parking Restrictions C 9. Applications to the Fendalton/Waimairi 2015/16 Discretionary Response Fund - Anglican Parish of Burnside Harewood and Papanui Returned and Services Association Inc B 10. Fendalton/Waimairi Ward Area Report B 11. Elected Member Information Exchange B 12. Question Under Standing Orders Page 3

4 1. Apologies An apology was received from David Cartwright. 2. Declarations of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have. 3. Confirmation of Previous Minutes That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 14 March 2016 be confirmed (refer page 5). 4. Deputations by Appointment 4.1 Mr David Wilson will address the Board regarding Rating Valuation and other matters associated with the Land Use Recovery Plan ( LURP) and North West Area Plan Change' 5. Presentation of Petitions There were no petitions received at the time the agenda was prepared. Page 4

5 Fendalton/Waimairi Community Board OPEN MINUTES Date: Monday 14 March 2016 Time: 4.00pm Venue: Boardroom, Fendalton Service Centre, Corner Jeffreys and Clyde Roads, Fendalton Present Chairperson Deputy Chairperson Members Val Carter David Cartwright Sally Buck Faimeh Burke Jamie Gough Bridget Williams 14 March 2016 Edwina Cordwell Community Board Advisor Part A Part B Part C Matters Requiring a Council Decision Reports for Information Decisions Under Delegation The agenda was dealt with in the following order. To view copies of Agendas and Minutes, visit: Page 5

6 1. Apologies Part C That the apology from Raf Manji be accepted. That the apology for early departure from Jamie Gough be accepted. Member Cartwright/Member Buck Carried 2. Declarations of Interest Part B There were no declarations of interest recorded. 3. Confirmation of Previous Minutes Part C Community Board Resolved FWCB/2016/00013 That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 29 February 2016 be confirmed. Member Buck/Member Cartwright Carried 4. Deputations by Appointment Part B 4.1 Christine Tucker - Noise Control Ms Christine Tucker, a resident of Wairarapa Terrace was in attendance and spoke to the Board regarding her concerns relating to enforcement action in relation to her complaints of excessive noise from neighbouring construction sites. Ms Tucker noted that no infringement notices had been issued to the contractors or sub-contractors working on the site. The Fendalton/Waimairi Community Board thanked Ms Tucker for her presentation. Community Board Resolved FWCB/2016/00014 Part C The Fendalton/Waimairi Community Board resolved to: 1. Refer the issues raised from the deputation to the General Manager responsible for the enforcement and associated activities for investigation and requests that the General Manager investigates and advises on the specific issues raised, in particular the failure to issue infringement notices, the apparent breakdown of internal CCC processes and the apparent failure of contractors to observe enforcement action and what action can be taken in future to ensure that similar situations do not occur again. The Board request that feedback be provided within four weeks. 2. Request staff to consider a public information/awareness raising campaign to assist residents facing similar circumstances. Member Cartwright/Member Buck Carried Page 6

7 4.2 Julianne Grant - Harewood/Breens/Gardiners Road Intersection Ms Julianne Grant was in attendance and spoke to the Board in support of her letter concerning safety issues around the Harewood/Breens/Gardiners Road Intersection, refer Item 6, page 9 of the agenda. Ms Grant spoke of her concerns related to the safety issues this intersections presents for pedestrians, cyclists and school pupils. The Fendalton/Waimairi Community Board thanked Ms Grant for her presentation. Community Board Resolved FWCB/2016/00015 Part C The Board acknowledged the planned cycleway for Harewood Road. The Fendalton/Waimairi Community Board resolved to: 1. Request staff to investigate, as a matter of urgency, the significant safety issues raised in the deputation regarding the Harewood/Breens/Gardiners Road Intersection affecting pedestrians and cyclists, and any remediation measures that can be taken. 2. Request staff investigate, address and put forward solutions for safe crossing points for school children crossing Harewood Road. 3. Request the Council (via a Board submission) to consider funding as part of the Long Term Plan/Annual Plan process for a signalised crossing. Member Cartwright/Member Williams Carried 4.3 Drucilla Kingi-Patterson - Update on Projects Ms Drucilla Kingi-Patterson provided an update to the Board on range of conceptual projects she is pursuing. The Fendalton/Waimairi Community Board thanked Ms Kingi-Patterson for her presentation. 5. Presentation of Petitions Part B There was no presentation of petitions. 6. Correspondence The Fendalton/Waimairi Community Board received correspondence from Ms Julianne Grant dated 14 March 2016 raising her concerns about the safety of the Harewood/Breens/Gardiners Road Intersection. (Clause 4.2 refers to the decision on this matter). Member Gough left the meeting at 05:00 pm. 7. Staff Briefings Customer Services Fendalton Service Centre - Update Sarah Numan, Head of Customer Services, Nadia Barefoot, Team Leader Customer Services and Diane Fraser-Allen, Customer Services Coordinator were in attendance and updated the Board on, the new postal services provided at the Fendalton Service Centre. Page 7

8 8. Fendalton/Waimairi Ward Area Report Part B Update on Outstanding Tree Removal Requests The Board received an information memorandum from Tony Armstrong, Arborist - North advising of the status and progress of outstanding tree removal requests in the Fendalton/Waimairi Ward. Invitation to tour the Otukaikino River works The Board are invitied by the Christchurch-West Melton Zone Committee to participate in a tour of the Otukaikino River on the morning of the 31 March Annual Plan Public Forum A public forum on the Annual Plan will be held in the Fendalton Boardroom on 22 April Funding Update Maryanne Lomax, Community Development Advisor updated the Board on changes to the various community fund criteria. Applications open on 15 March 2016 and close on 30 April Merivale Reserve Playground Opening The Merivale Reseve Playground opening ceremony is on Saturday 19 March 2016 from 10am to 12 noon. 9. Elected Member Information Exchange Part B 9.1 Update on the new Council online news initiative "Newsline". 9.2 Member Cartwright noted changes to the signalisation at the Glandovey/Idris/Strowan/Heaton intersection. 9.3 Member Williams provided an update on matters raised at the Combined Community Seminar held on Monday 29 February Questions Under Standing Orders Part B There were no questions under standing orders at this meeting. Meeting concluded at 5.39pm. CONFIRMED THIS 4TH DAY OF APRIL 2016 VAL CARTER CHAIRPERSON Page 8

9 6. Correspondence Reference: 16/ Contact: Edwina Cordwell Purpose of Report Correspondence has been received from: Name New Zealand Automobile Association Subject Harewood/Gardiners/Breens Intersection Item 6 2. Staff Recommendations That the Fendalton/Waimairi Community Board: 1. Receive the information in the correspondence report dated Attachments No. Title Page A Fendalton Waimairi Community Board 4 April Correspondence from Carla Dodds New Zealand Automobile Association in support of work on Harewood/Gardiners/Breens Intersection 10 Item No.: 6 Page 9

10 Attachment A Item 6 Item No.: 6 Page 10

11 7. Staff Briefings Reference: 16/ Contact: Edwina Cordwell Purpose of Report The Board will be briefed on the following: Subject Presenter(s) Unit/Organisation Ward Based Graffiti Statistics Sarah Gardyne Graffiti Team Road Stopping - Avonhead Road and Grays Road Angus Smith Property Consultancy Team Item 7 2. Staff Recommendations That the Fendalton/Waimairi Community Board: 1. Notes the information supplied during the Staff Briefings. Attachments There are no attachments to this report. Item No.: 7 Page 11

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13 8. Sawyers Arms Road, Greywacke Road and Logistics Drive Traffic Controls and Parking Restrictions Reference: 16/ Contact: Wayne Anisy Enter address Purpose and Origin of Report Item 8 Purpose of Report 1.1 The purpose of this report is for the Fendalton/Waimairi Community Board to: Approve the no stopping restrictions on Sawyers Arms Road and Logistics Drive, as shown on Attachment A. Origin of Report 1.2 This report is staff generated and is being provided in response from a request from the New Zealand Transport Agency (NZTA) to formalise the road marking on the extension to Greywacke Road and its intersection with Sawyers Arms Road and Logistics Drive. The road works are being constructed by NZTA as part of the Western Corridor project. 1.3 A duplicate report is being presented to the Shirley/Papanui Community Board to approve the no stopping restriction on Sawyers Arms Road and Greywacke Road and the shared path on Greywacke Road. 2. Significance 2.1 The decisions in this report are of low significance in relation to the Christchurch City Council s Significance and Engagement Policy The level of significance was determined by assessment of the magnitude of the project and number of properties affected by the preferred option The community engagement and consultation outlined in this report reflect the assessment. 3. Staff Recommendations That the Fendalton/Waimairi Community Board: 1. Approve that the stopping of vehicles be prohibited at any time on the western side of Sawyers Arms Road commencing at its intersection with Logistics Drive and extending in a northerly direction for a distance of 60 metres; 2. Approve that the stopping of vehicles be prohibited at any time on the western side of Sawyers Arms Road commencing at its intersection with Logistics Drive and extending in a southerly direction for a distance of 60 metres; 3. Approve that the stopping of vehicles be prohibited at any time on the northern side of Logistics Drive commencing at its intersection with Sawyers Arms Road and extending in a westerly direction for a distance of 30 metres; 4. Approve that the stopping of vehicles be prohibited at any time on the southern side of Logistics Drive commencing at its intersection with Sawyers Arms Road and extending in a westerly direction for a distance of 30 metres. Item No.: 8 Page 13

14 4. Key Points 4.1 This report supports the Council's Long Term Plan ( ): Activity: Road Operations Level of Service: Improve Road Safety: Reduce the number of reported crashes on the network 4.2 The following feasible options have been considered: Option 1 - Install traffic and parking controls on Sawyers Arms Road, Greywacke Road and Logistics Drive (preferred option) Item 8 Option 2 - Do Nothing 4.3 Option Summary - Advantages and Disadvantages (Preferred Option) The advantages of this option include: Reduces the risk of a crash by improving the sightlines at the intersection of Greywacke Road, Logistics Drive and Sawyers Arms Road; The disadvantages of this option include: None 5. Context/Background Background 5.1 The Western Corridor (SH1) connects the north and south Canterbury with Christchurch International Airport. It runs between Belfast in the north and the large industrial area at Hornby in the south. 5.2 The Greywacke Road extension and associated works is part of the Western Corridor localised package of improvements jointly agreed between NZTA, Christchurch City Council and the Christchurch International Airport Limited. 5.3 Three Western Corridor projects have been completed and three are being built: Johns Road (from The Groynes to Sawyers Arms Road) will be completed in 2017 Western Belfast Bypass is underway and will be finished in 2018 Russley Road from Harewood Road to Avonhead Park (including the southern airport access) will be finished in NZTA have recently constructed the Greywacke Road extension and installed the line marking and shared path as part of their Western Corridor works. Greywacke Road is a Council controlled road and as such the line marking needs to be resolved by the community board. 5.5 Greywacke Road now runs from SH1 to the intersection of Sawyers Arms Road and Logistics Drive, providing a local access connection to a number of industrial sites along these roads. 5.6 Sawyers Arms Road, at Logistics Drive and Greywacke Road intersection, is the boundary of the Shirley/Papanui community board and the Fendalton Waimairi community board. This report, with different resolutions, is being presented separately at each community board meeting for the approval of the traffic controls in their ward. Item No.: 8 Page 14

15 6. Option 1 - Install Parking and Traffic Controls on Sawyers Arms Road, Greywacke Road and Logistics Drive (preferred) Option Description 6.1 Install a shared path on Greywacke Road, no stopping restrictions at the intersection of Greywacke Road, Sawyers Arms Road and Logistics Drive and install a Give Way control on Greywacke Road, as shown in Attachments A and B. 6.2 The shared path and Give way control on Greywacke Road are in the Shirley/Papanui Community Board ward. Significance 6.3 The level of significance of this option is consistent with section 2 of this report. Impact on Mana Whenua 6.4 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 6.5 Community and stakeholder consultation was undertaken by NZTA as part of the Western Corridor scheme. Alignment with Council Plans and Policies 6.6 This option is consistent with Council s Plans and Policies Financial Implications 6.7 Cost of Implementation - $0 to Christchurch City Council (NZTA installing as part of their Western Corridor Project) Item Maintenance / Ongoing Costs - covered under the area maintenance contract and effect will be minimal to the overall asset. 6.9 Funding source - not applicable Legal Implications 6.10 Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices Risks and Mitigations 6.13 Not applicable Implementation 6.14 Implementation dependencies - Community Board approval to have legal effect Implementation timeframe - has been constructed Option Summary - Advantages and Disadvantages 6.16 The advantages of this option include: Item No.: 8 Page 15

16 Reduces the risk of a crash by improving the sightlines at the intersection of Greywacke Road, Logistics Drive and Sawyers Arms Road; 6.17 The disadvantages of this option include: None 7. Option 2 - Do Nothing Option Description 7.1 Do not resolve relevant traffic controls associated with this project Significance 7.2 The level of significance of this option is consistent with section 2 of this report. Impact on Mana Whenua 7.3 This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Community Views and Preferences 7.4 See section 6.4. Alignment with Council Plans and Policies 7.5 This option is inconsistent with Council s Plans and Policies Financial Implications 7.6 Cost of Implementation - not applicable Item Maintenance / Ongoing Costs - not applicable 7.8 Funding source - not applicable Legal Implications 7.9 Traffic controls would be unenforceable and may be subject to legal challenge. Risks and Mitigations 7.10 Potential legal challenge of traffic controls. Implementation 7.11 Implementation dependencies - not applicable 7.12 Implementation timeframe - not applicable Option Summary - Advantages and Disadvantages 7.13 The advantages of this option include: None 7.14 The disadvantages of this option include: See 7.9 and 7.10 above Item No.: 8 Page 16

17 Attachments No. Title Page A Shirley/Papanui Community Board and Fendalton/Waimairi Community Board - Greywacke Road Sawyers Arms Road Logistics Drive Intersection Line Marking - NZTA plan B Shirley/Papanui Community Board - Greywacke Road Shared Path Plan - SP2 Greywacke Extension - NZTA drawing Item 8 Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Authors Approved By Penny Gray Ryan Rolston Steve Parry Wayne Anisy Steffan Thomas Chris Gregory David Adamson Traffic Engineer Senior Traffic Engineer Manager Traffic Operations Traffic Engineer Operations Manager Head of Transport General Manager City Services Item No.: 8 Page 17

18 Attachment A Item 8 Item No.: 8 Page 18

19 Attachment B Item 8 Item No.: 8 Page 19

20 Attachment B Item 8 Item No.: 8 Page 20

21 Attachment B Item 8 Item No.: 8 Page 21

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23 9. Applications to the Fendalton/Waimairi 2015/16 Discretionary Response Fund - Anglican Parish of Burnside Harewood and Papanui Returned and Services Association Inc Reference: 16/ Contact: Maryanne Lomax maryanne.lomax@ccc.govt.nz Purpose and Origin of Report Purpose of Report 1.1 The purpose of this report is for the Fendalton/Waimairi Community Board to consider two applications for funding from their 2015/16 Discretionary Response Fund from the organisation(s) listed below. Funding Request Number Organisation Project Name Amount Requested Anglican Parish of Construction of carpark at $20,000 Burnside Harewood St James Church, Harewood Papanui Returned and Services Association Inc ANZAC Day Citizens Service $4,655 Item 9 Origin of Report 1.2 This report is staff generated as a result of applications being received. 2. Significance 2.1 The decision(s) in this report is of low significance in relation to the Christchurch City Council s Significance and Engagement Policy The level of significance was determined by the number of people affected and/or with an interest Due to the assessment of low significance, no further community engagement and consultation is required. 3. Staff Recommendations That the Fendalton/Waimairi Community Board: 1. Makes a grant of $15,000 to the Anglican Parish of Burnside Harewood towards the construction of a carpark on their grounds at 750 Harewood Road. 2. Makes a grant of $800 to the Papanui Returned and Services Association Incorporated towards the costs of hosting the 2016 ANZAC Day celebrations. 4. Key Points 4.1 At the time of writing, the balance of the Discretionary Response Fund is as detailed below. Total Budget Granted To Date Available for Balance If Staff 2015/16 allocation Recommendation adopted $132,900 $69,307 $63,593 $47, Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding. Item No.: 9 Page 23

24 4.3 The attached Decision Matrices provides detailed information for the applications. This includes organisational details, project details, financial information and a staff assessment. Attachments No. Title Page A Attachment A - Anglican Parish of Burnside Harewood Decision Matrix - March B Attachment B - Papanui Returned and Services Association Inc Decision Matrix - March Item 9 Confirmation of Statutory Compliance Compliance with Statutory Decision-making Requirements (ss Local Government Act 2002). (a) This report contains: (i) sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and (ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement. (b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy. Signatories Author Maryanne Lomax Community Development Advisor Approved By Jenny Hughey Mary Richardson Head of Community Support, Governance & Partnerships General Manager Customer & Community Item No.: 9 Page 24

25 Attachment A Item 9 Item No.: 9 Page 25

26 Attachment B Item 9 Item No.: 9 Page 26

27 10. Fendalton/Waimairi Ward Area Report Reference: 16/ Contact: Edwina Cordwell Board and Community Activities 1.1 Merivale Reserve Playground Opening - This event took place on Saturday 19 th March There was a great turn out from the local community with over 100 people in attendance. The Community Board presented Charlotte Gray with a certificate of appreciation to recognise the work she has done in fundraising for this project. The event also included the planting of the remaining shrubs as part of the landscape design. Item Community Conversations with the Business Community - Community Development Adviser, Maryanne Lomax, will speak to the Board and seek feedback on how the Board would like to progress with this project. 2. Funding Update 2.1 Funding allocations (Attachment A) are recorded for the Board's information. 3. Staff Recommendations That the Fendalton/Waimairi Community Board: 1. Receive the report. Attachments No. Title Page A Fendalton Waimairi Community Board 4 April Funding Update Table 28 Signatories Authors Katie MacDonald Maryanne Lomax Lisa Gregory Edwina Cordwell Bronwyn Frost Governance Support Officer Community Development Advisor Community Recreation Advisor Manager Community Governance - Shirley/Papanui Community Support Officer Approved By Edwina Cordwell Manager Community Governance - Shirley/Papanui Item No.: 10 Page 27

28 Attachment A Item 10 Item No.: 10 Page 28

29 11. Elected Member Information Exchange This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board. Item Question Under Standing Orders Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting. Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked. Page 29