ACTION ITEMS TRACKING MATRIX TUNNEL AND ROADWAY SYSTEMS WEDNESDAYS 1:30-3:00

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1 ACTION ITEMS TRACKING MATRIX TUNNEL AND ROADWAY SYSTEMS WEDNESDAYS 1:30-3:00 Meeting Date Action Item # Action Item Assigned To Date Due Indicate "Resolved" or "Unresolved" Date Resolved 7/29/09 16 Create a matrix of milestones for the Design Builder and the South End Portal Contractor. Specifically, provide a Milestone to Eldon Abbott (for both North and South access) of when the Design Builder will provide the requirements for conduit locations to the design-bid-build team. J. Sims/Susan Everett 12/9/09 Unresolved: Continuing work on this. 11/4/09 19A Schedule lighting demonstration to take place in I-90 Tunnel. John Kroll / Eldon Abbott / Gary Kile 12/9/09 Unresolved: Continuing work on this. 10/14/09 21A Set-up meeting with WSDOT radio systems stakeholders. List of stakeholders has been provided by Tim McDowell. J. Sims 12/9/09 Unresolved: Continuing work on this. 9/30/09 27 Provide comments on PB's calculations to support their preliminary design assumptions. Ed Kennedy / J. Sims 12/9/09 Unresolved. Ed and J. to put together a list of calcs they want to see from PB so they can provide comments on them. Will also put together a list of calcs desired from the Design Builder down the road (should be listed out in the RFP). 11/4/09 28 Based on FLS Meetings, WSDOT needs to issue a formal response to SFD's response to the Fire Properties Presentation and draft a Concurrence Letter for a 100MW design fire size. J. Sims / Gary Kile / Russ Byrd 12/9/09 Resolved: 2 drafts in progress. Last discussed in 11/19 FLS meeting. Will need letter from Fire Department regarding 100 mw. 1/6/ /4/ /2/09 32 Provide list of RFP items that need to be completed and put them into a schedule. Talk to Chris Bambridge, Ali Amiri, and Bruce Nebbitt about the Systems-preferred alternative for contracts reaching from cut-and-cover to cutand-cover. Eldon Abbott 12/9/09 Unresolved: Continuing work on this. J. Sims / Ed Kennedy 12/9/09 Resolved: Continuing work on this. 1/6/ /16/09 33 Outstanding Trend - RFP Ed Kennedy 1/8/10 Unresolved: Continuing work on this. 1/6/10 34 Set up Interface meeting - Egress, Maintenance Access and Ducts Gary Kile 1/22/10 1/6/10 35 Profile to accommodate Jet Fans D. Phelps/S. Everett/J. Sims 1/6/10 36 Set up Signal Coordination with Tunnel Closure Meeting R. Brown 3/15/10 1/6/10 37 Nomenclature - consistent naming of Tunnel Spaces G. Kile/E. Abbott 11/12/20101:40 PM I:\Alaskan Way Viaduct\Public Involvement\Current PDRs\ \Collected documents\phelps\other Attachments\11-11\ TRS Action Items xls

2 ACTION ITEMS TRACKING MATRIX TUNNEL AND ROADWAY SYSTEMS WEDNESDAYS 1:30-3:00 Meeting Date Action Item # Action Item Assigned To Date Due Indicate "Resolved" or "Unresolved" Date Resolved 1/6/10 38 PB need to have Alignment Drawings for ITS and Corridor Access S. Everett/D. Phelps/J. Sims 1/6/10 39 Set up meeting with WSDOT & PB regarding deviations with Seattle Fire Department. Meet internally and than with the Fire Department. J. Sims 11/12/20101:40 PM I:\Alaskan Way Viaduct\Public Involvement\Current PDRs\ \Collected documents\phelps\other Attachments\11-11\ TRS Action Items xls

3 ACTION ITEMS TRACKING MATRIX TUNNEL AND ROADWAY SYSTEMS WEDNESDAYS 1:30-3:00 Meeting Notes Give consideration to sequencing and ventilation. Susan Everett to make sure J. Sims is invited to the South End workshops. Meeting with south and North for access, stand pipe issues. to Paul regarding status. Waiting for response from companies regarding samples, cost. Should have answer by end of this week. (12/18/09) Will be sending costs to Paul, Dave and Jay for 100 ft of sample lighting. Need calcs and modeling for 100 mw and 200 mw fans. Need a NTP, modeling could take several weeks. Revising draft letter and sending out. Don Phelps would like the key items that Eldon Abbott has identified. Meeting 12/17/09 at 10:00 to discuss this issue. Ed Kennedy to develop check list from RFP meeting minutes. Meeting should have Eric, Bob and Gary as well as Tunnel System Group and Access Groups. Eldon/Gary to send to Jay, Susan and Authors nomenclature so there is consistency in RFP. 11/12/20101:40 PM I:\Alaskan Way Viaduct\Public Involvement\Current PDRs\ \Collected documents\phelps\other Attachments\11-11\ TRS Action Items xls

4 ACTION ITEMS TRACKING MATRIX TUNNEL AND ROADWAY SYSTEMS WEDNESDAYS 1:30-3:00 Meeting Notes Building fire codes are hard to adapt to Tunnel. 11/12/20101:40 PM I:\Alaskan Way Viaduct\Public Involvement\Current PDRs\ \Collected documents\phelps\other Attachments\11-11\ TRS Action Items xls

5 Meeting Date Action Item # Action Item Assigned To Date Due Indicate "Resolved" or "Unresolved" Date Resolved 6/24/09 1 Finish Concept of Operations report. Eldon to provide Table of Contents from a former version. Susan Everett/ Eldon Abbott 7/1/09 Resolved. 7/1/2009 6/24/09 2 6/24/09 3 Notify Susan Everett of who will be the designated "clean-up / collator". Send Eldon Abbott & Don Phelps the final list of dimension restrictions for tunnel interior. J. Sims 6/26/09 Resolved. 7/15/2009 Susan Everett 6/26/09 Resolved. 6/24/2009 7/15/09 4 Fire model / work plan on how to prepare for 100 mega watt fire - for presentation to Fire Marshall (Gary English) before August 12 TRS meeting. Original Fire Properties report will be revised and presented to the Fire Marshall again. Intention is to prove that we can design the tunnel systems for substanially less than a 200 mega watt fire. Gary Kile / Ed Kennedy 10/7/09 Resolved. 10/14/2009 9/23/09 4A Fire Marshall to send response to J. Sims regarding 9/16/09 Fire Properties Presentation. J. Sims / Gary English / Russ Byrd 10/21/09 Resolved. 11/4/2009 7/15/09 5 Provide overview of schedule and major milestones to Jay Sims Gary Kile 7/17/09 Resolved. 7/21/2009 7/15/09 6 Continue working on Concept of Operations report / Gather information for RFP. Include list of special requirements (as suggested by Mark Bandy). Gary Kile 10/21/09 REMOVED. Not an appropriate item to track for this meeting. 11/4/2009 8/26/09 6A Present 3D Tunnel Model to all appropriate stakeholders. This is intended to improve their understanding of the concept and therefore create more effective meetings. J. Sims 12/2/09 Resolved. 12/2/2009 7/15/09 7 Find staffing for Gate Tunnel Closure Project - Susan to check with Jason Biggs / Jay Sims to check with his own staff Susan Everett / J. Sims 8/19/09 Resolved. NW Region Support will support Bigg's office. 8/26/2009 7/22/09 8 Make a list of projects to be done by the design-builder vs. not. Make an attempt at the systems requirements (sequencing). J. Sims 8/19/09 REMOVED. 8/26/2009 7/22/09 9 Determine what the needs are of the South Substation project. Jay Sims / Gary Kile 8/19/09 Resolved. Total load for TBM provided to Mark. 8/26/2009 7/22/09 10 Write a quick message to Jay Sims about the need for head clearance in the Utilidor for maintenance personnel. Mark Renshaw 7/24/09 Resolved. 7/24/2009 7/29/09 10A Find out if there are any exceptions to the WA and Federal ceiling height codes that Mark Renshaw provided to Susan. Call WSDOT team members at Signal Maintenance for help with this. Rob Brown ASAP Resolved: sent 7/30/09 7/30/2009

6 Meeting Date Action Item # Action Item Assigned To Date Due Indicate "Resolved" or "Unresolved" Date Resolved 7/22/ /29/09 12 See if someone else from NW Region can come to this project to assist Jay Sims until RFP goes out. Possibly Kevin Mizuta? Contact Doug Haight (I-90 Two-way Transit) regarding not fire testing (as he suggested to Jay Sims in the most recent Fire Life Safety meeting). J. Sims 8/12/09 Resolved. Ed Hanson & Ed Kennedy 8/12/2009 Susan Everett 8/26/09 Resolved. 8/26/2009 7/29/09 13 Set-up meeting with Gary English - prior to 8/20 TFLS meeting. Show him the changes in the cross-sections that are being considered. Include Dawn McIntosh, Bob Chandler, Susan Everett, Gary Kile (and anyone else on his team he feels should be involved). J. Sims 8/12/09 Resolved. Pre-meeting set-up for 8/13. 8/12/2009 7/29/09 14 Present emergency egress concept to Fire Marshall. Work with J. Sims to put together a presentation for the 8/20 TFLS meeting. Eldon Abbott / Gary Kile J. Sims 9/17/09 Resolved. 9/17/2009 7/29/09 15 Send to Jay Sims summarizing the pros and cons of paint vs. tile inside the tunnel. (Paint was presented at the VE workshop as a money-saving alternative.) Gary Kile / Dan Dirgins / Ed Hanson / Eldon Abbott 8/5/09 Resolved. 8/12/2009 7/29/09 15A Once VE Workshop results have been released, respond with a VE recommendation to include reflectivity and maintenance requirements for tunnel finishes to be included in the RFP. J. Sims / Gary Kile 9/23/09 Resolved. 9/23/2009 8/5/09 17 Provide WSDOT approval to PB to use 18" signs and 12" letters (and therefore, additional signs) in the design. J. Sims 8/12/09 Resolved. 18" signs to be used only where necessary in superelevations. 24" signs to be used elsewhere. Make sure this is included in the RFP. 8/12/2009 8/26/09 19 Provide more information on LED lighting options to Dave McCormick. Conference call to be arranged between Dave and PB lighting expert. John Kroll / Eldon Abbott / Gary Kile 12/2/09 Resolved. 12/2/2009 9/9/ /9/09 21 Track agreements for communication to Dayton and utilization in ferries. Contact Tim McDowell (WSDOT) to discuss radio provisions in the tunnel. J. Sims 10/7/09 Resolved. 10/5/2009 J. Sims 12/2/09 Resolved. 12/2/2009 9/9/09 22 Assign someone as a liasion between J. Sims and WSDOT Maintenance. Susan Everett / Dave McCormick 12/2/09 Resolved. 12/2/2009 9/9/09 23 Complete a cross-section verification for systems in 3D South End of bored tunnel - due to alignment issues. 150 feet into the tunnel from the end. Gordon Clark 9/30/09 Resolved. 9/30/2009

7 Meeting Date Action Item # Action Item Assigned To Date Due Indicate "Resolved" or "Unresolved" Date Resolved 9/9/09 24 Send list to Gary Kile of proprietary items that need to be Federally approved for tunnel design. Rob Brown 9/23/09 Resolved. 9/24/2009 9/23/09 25 Provide Dave McCormick with information on why we are not using a foam system for fire suppression. J. Sims and Susan Everett to discuss this further with Dave before PB is asked to produce more information. J. Sims / Susan Everett 10/7/09 Resolved. Susan sent to Dave stating that foam will not be used in the tunnel. 10/9/2009 9/23/09 25A Find documentation showing when (and by whom) the direction was given to PB to not use foam and go to a sprinkler system. This should be done regardless of J's and Susan's conversation with Dave. (This question has come up before, and it would benefit PB to have the documentation on hand.) Gary Kile 10/21/09 REMOVED. No longer needed. 11/4/09 29 Set-up presentation for those wanting 12" VMS signs in the tunnel. PB's signing person will present on Floor 20. Gary Kile / J. Sims 12/2/09 Resolved. 12/2/ /4/09 30 Discuss signage size/character size and 14'-6" clearance with Ben Rodenbough. Susan Everett 12/2/09 Resolved. 12/2/2009

8 Meeting Notes PB has submitted proposed Concept of Operations report. Rob Brown has been designated. Gary Kile provided reference data, as requested, to the Fire Marshall 9/23/09. Ed Kennedy provided comments on this data on 10/7. Can any parts from TBM be repurposed in the substation? (Needs to be looked at.) It has been determined that the Utilidor is a confined space. It will be pressurized and have it's own ventilation system down there. A minimum of 4 carts (2 at each end) will be required for maintenance personnel to use.

9 Meeting Notes Jay Sims to attend next I-90 Fire Life Safety Meeting. This meeting is to avoid any surprises to Gary English at the next TFLS meeting. Fireproofing will be mandatory on the ceiling. Not mandatory for the walls, but polypropylene fibers can be added to the concrete mixture. Jay Sims spoke with his design team. Lorinda agreed that the 18" signs will work. May need to add RFP criteria for considering the life cycle costs of the lighting chosen. It is possible that the right LED technology will be available to us in Add incentives to RFP?

10 Meeting Notes There are no code requirements for using sprinklers in the tunnel, so PB needs documentation for why they are including them in the design. Answer: Owner has requested it. PB just needs this in writing. Presentation no longer needed. 24" signs have been agreed to.