EDI Specification. 850 Purchase Order. From ASCENA TO Domestic Vendors. Ascena Retail Technology Services. Version: ANSI X /12/2015 V 2.

Transcription

1 Ascena Retail Technology Services EDI Specification 850 Purchase Order Version: ANSI X /12/2015 V 2.0 From ASCENA TO Domestic Vendors From ASCENA to Domestic Vendors 1 of 35

2 Table of Content Introduction: 850 Purchase Order... 3 Envelope details... 5 ISA Interchange Control Header... 5 GS Functional Control Header... 7 ST Transaction Set Header... 8 Purchase Order Header... 9 BEG Beginning Segment for Purchase Order... 9 REF Reference Identification FOB F.O.B Related instructions SAC Service, Promotion, Allowance or Charge Information ITD Terms of Sale/ Deferred Terms of Sale DTM Date/Time Reference PID Product/Item Description TD5 Carrier Details (Routing Sequence/Transit Time) N1 Address Name N3 Address Information N4 Geographic Location PO details PO1 Baseline Item Data PID Product/Item Description PO4 Item Physical details PKG Marking, Packaging, Loading SLN Subline Item Details PID Product/Item Description CTP Pricing Information Summary detail CTT Transaction Totals Enveloping summary detail SE Transaction Set Trailer GE Functional Group Trailer IEA Interchange Control Trailer Sample of data: ASCENA to International Vendor or Agent PO Assortment structure details Changes Summary From ASCENA to Domestic Vendors 2 of 35

3 Introduction: 850 Purchase Order Functional Group=PO This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide fo r customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information. IMPORTANT COMMUNICATION FROM ASCENA RETAIL: The EDI PO details the final destination with is always a specific ASCENA DC location. Please check the routing Guide for instruction on where you need to ship the goods. You may need to ship to a specific 3PL location. Heading: Seg ID Name Req. Max.Use Loop Repeat BEG Beginning Segment for Purchase Order M 1 REF Reference Identification M >1 FOB F.O.B. Related Instructions M 1 SAC Service, Promotion, Allowance or Charge Info M >1 ITD Terms of Sale/ Deferred Terms of Sale M 1 DTM Date/Time Reference M 10 PID Product/Item Description O 200 TD5 Carrier Details (Routing Sequence/Transit M 1 Time) LOOP ID N1 200 N1 Name M 1 N3 Address Information O 2 N4 Geographic Location O 1 Detail: Seg ID Name Req. Max. Us e Loop Repeat LOOP ID PO PO1 Baseline Item Data M 1 PID Product/Item Description O >1 PO4 Item physical details O 1 PKG Marking, Packaging, Loading O 1 LOOP ID PO1/SLN 1000 SLN Subline Item Detail M 1 PID Product/Item Description M 1000 CTP Pricing information M 25 Summary: Seg ID Name Req. Max.Use Loop Repeat From ASCENA to Domestic Vendors 3 of 35

4 CTT Transaction Totals M 1 From ASCENA to Domestic Vendors 4 of 35

5 Envelope details Segment: ISA Interchange Control Header Level: N/A Loop: Usage: Mandatory Max use: 1 Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments. Data Element Summary ISA01 I01 Authorization Information Qualifier M ID 2/2 Description: Code identifying the type of information in the Authorization Information 1 No Authorization Information Present (No Meaningful Information in I02) ISA02 I02 Authorization Information M AN 10/10 Descrip tion : Info rm a tio n used for additio na l identi fic a tio n or auth or iz a tio n of the inter c ha n ge sende r or the data in the Interchange; the type of information is set by the Authorization Information Qualifier (I01) Set to 10 empty spaces ISA03 I03 Security Information Qualifier M ID 2/2 Description: Code identifying the type of information in the Security Information 1 No Security Information Present (No Meaningful Information in I04) ISA04 I04 Security Information M AN 10/10 Description: This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03) Set to 10 empty spaces ISA05 I05 Interchange ID Qualifier M ID 2/2 Description: Code indicating the system/method of code structure used to designate the sender ID element being qualified Ascena Retail Note: This information is provided during the EDI certification and testing process ISA06 I06 Interchange Sender ID M AN 15/15 Description: Identification code published by the sender for other parties to use as the Sender ID to route data to them. Ascena Retail Note: This information is provided during the EDI certification and testing process ISA07 I05 Interchange ID Qualifier M ID 2/2 ISA08 I07 Interchange Receiver ID M AN 15/15 ISA09 I08 Interchange Date (sender) M DT 6/6 Description: Date of the interchange ISA10 I09 Interchange Time (sender) M TM 4/4 Description: Time of the interchange ISA11 I65 Repetition Separator M 1/1 From ASCENA to Domestic Vendors 5 of 35

6 Description: Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator ^ ISA12 I11 Interchange Control Version Number M ID 5/5 Description: Code specifying the version number of the interchange control segments Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999 ISA13 I12 Interchange Control Number M N0 9/9 Description: A control number assigned by the interchange sender ISA14 I13 Acknow ledgment Requested M ID 1/1 Description: Code indicating sender s request for an interchange acknowledgment 1 No Acknowledgment Requested ISA15 I14 Usage Indicator M ID 1/1 Descr iptio n: Code indic a tin g whe the r data enclos e d by this interc h a ng e enve lo pe is test, produc tio n or infor m a tio n P Production Data T Test Data ISA16 I15 Component Element Separator M 1/1 Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator > From ASCENA to Domestic Vendors 6 of 35

7 Segment: GS Functional Control Header Level: N/A Loop: Usage: Mandatory Max use: 1 Purpose: To indicate the beginning of a functional group and to provide control information. Data Element Summary: Ref Id Element Name Req Type Min/Max GS Functional Identifier Code M ID 2/2 Description: Code identifying a group of application related transaction sets PO Purchase Order (850) GS Application Sender s Code M AN 2/15 Description: Code identifying party sending transmission; codes agreed to by trading partners Ascena Retail Note: This information is provided during the EDI certification and testing process GS Application Receiver s Code M AN 2/15 Description: Code identifying party receiving transmission; codes agreed to by trading partners GS Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year GS Time M TM 4/8 Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD =decimal seconds; decimal seconds are expressed as follows: D =tenths (0-9) and DD = hundredths (00-99) Ascena Retail Note: The format used is HHMMSSDD GS06 28 Group Control Number M N0 1/9 Description: Assigned number originated and maintained by the sender GS Responsible Agency Code M ID ½ Description: Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 X Accredited Standards Committee X12 GS Version / Release / Industry Identifier Code M AN 1/12 Description: Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999 From ASCENA to Domestic Vendors 7 of 35

8 Segment: ST Transaction Set Header Level: Header Loop: Usage: Mandatory Max use: 1 Purpose: To indicate the start of a transaction set and to assign a control number. Data Element Summary ST Transaction Set Identifier Code M ID 3/3 Description: Code uniquely identifying a Transaction Set 850 Purchase Order ST Transaction Set Control Number M AN 4/9 Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Example: ST*850*0001 From ASCENA to Domestic Vendors 8 of 35

9 Purchase Order Header Segment: BEG Beginning Segment for Purchase Order Level: Header Loop: Usage: Mandatory Max use: 1 Purpose: To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates. Ascena Retail Note: The position BEG04 is no longer sent The position BEG06 is no longer sent Data Element Summary: BEG Transaction Set Purpose Code M ID 2/2 Description: Code identifying purpose of transaction set 00 Original 03 Delete 05 Replace Ascena Retail Note: Ascena Retail will not utilize the 860 to send PO changes at this time. Any changes to the original PO will be indicated as deletes or replacement to the original PO. 05 replace means that the full 850 document will be resent. Make sure to replace the previously received version with the new one. 03 delete means that the full 850 document needs to be deleted. All records w ill be sent. BEG02 92 BEG BEG Purchase Order Type Code M ID 2/2 Description: Code specifying the type of Purchase Order SA Stand Alone Order Purchase Order Number M AN 1/22 Description: Identifying number for Purchase Order assigned by the order/purchaser Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year Example : BEG*05*SA* ** From ASCENA to Domestic Vendors 9 of 35

10 Segment: REF Reference Identification Level: Header Loop: Usage: Mandatory Max use: >1 Purpose: To specify identifying information ASCENA Rules: 1. Both REF01 and REF02 are required 2. MR qualifier in REF01 with the value DOMESTIC in REF02 is always present Data Element Summary REF Reference Identification Qualifier M ID 2/3 Descrip tion : Code quali fy ing the Refe r e nc e Iden tif ic a tion 19 Chain Code (possible values are listed under the REF02 position) BUBuyer Identifier IJ Facility ID (possible values are listed under the REF02 position) MR DOMESTIC Ascena Retail Notes: IA is no longer sent at the REF segment the N104 with N101 = VN will provide the appropriate vendor number REF Reference Identification M AN 1/50 Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Ascena Retail Note: If REF01 = 19, REF02 will be one of the below possible division values: Chain 04 Catherine s 07 Lane Brya n t If REF01 = IJ, REF02 will be one of the below possible facility type values: Facility D Distr ib utio n Cente r E Ecommerce F Floor set V VMI Examples: REF*NB* REF*19*01 REF*MR*DOMESTIC From ASCENA to Domestic Vendors 10 of 35

11 Segment: FOB F.O.B Related instructions Level: Header Loop: Usage: Mandatory Max use: >1 Purpose: To specify transportation instructions relating to shipment Syntax: If FOB07 is present, then all FOB06 are required ASCENA Rules: Only one FOB segment is always sent in the purchase order header Data Element Summary: Ref Id Element Name Req Type Min/Max FOB Shipment Method of Payment M ID 2/2 Description: Code identifying payment terms for transportation charges Code MX CC PP DF Name Mixed Collect Prepaid Defined by Buyer and Seller FOB Location Q ualifier M ID 2/2 Description: Code identifying location OR Origin Shipping Point DL Delivery Location FF Foreign freight forwarder location FOB Description M AN 1/80 Descr iptio n: A free - f or m desc rip tion to clar ify the relate d data elem e nts and their conte nt FOB Location Q ualifier O ID 2/2 Description : Code identifying location KL Port of Loading FOB Description C AN 1/80 Description: A free-form description to clarify the related data elements and their content Example: FOB*MX*DL*FOB DESTINATION From ASCENA to Domestic Vendors 11 of 35

12 Segment: Level: Loop: Usage: Max use: Purpose: Syntax: ASCENA Rules: SAC Service, Promotion, Allowance or Charge Information Header - Optional 25 To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge. If either SAC06, SAC07 is present, then both are required A maximum of 3 segments is sent in the purchase order header Data Element Summary: SAC Allowance or Charge Indicator M ID 1/1 Description: Code which indicates an allowance or charge for the service specified A Allowance SService SAC Service, Promotion, Allowance M ID 4/4 or Charge Code Description: Code identifying the service, promotion, allowance or charge C310 Discount (Sent with SAC01 = A ) C350 Distribution Discount/Allowance (Sent with SAC01 = A ) B310 Commission Amount (Sent with SAC01 = S ) SAC Amount O N2 1/15 Monetary amount SAC Allowance/Charge Percent O ID 1/1 Descrip tion : Code ident ify in g on what basic allow a nc e or char g e perc e n t is calc ul at e d 2 Item Net Cost SAC Percent C R 1/6 Description: Percent expressed as a percent Examples: SAC*S*B310****2*5 From ASCENA to Domestic Vendors 12 of 35

13 Segment: ITD Terms of Sale/ Deferred Terms of Sale Level: Header Loop: Usage: Mandatory Max use: >1 Purpose: To specify terms of sale. Syntax: 1. If ITD0 3 is pres e nt, then at least one of the ITD0 4, ITD0 5 or ITD1 3 is requ ire d. 2. If ITD0 8 is pres e nt, then at least one of the ITD0 4, ITD0 5 or ITD1 3 is requ ire d. 3. If ITD09 is present, then at least one of the ITD10 or ITD11 is required. ASCENA Rules: 1. Only one ITD segment is always sent in the purchase order header 2. ITD12 with terms description is always present Data Element Summary: Ref Id Element Name Req Type Min/Max ITD Terms Type Code O ID 2/2 Description: Code identifying type of payment terms ITD Terms Basic Date Code O ID ½ Description: Code identifying the beginning of the terms period ITD Terms Discount Percent O R 1/6 Description: Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the terms discount due Date ITD Terms Discount Percent O DT 8/8 Descrip tion : Date paym en t is due if disco u nt is to be earne d expr e ss e d in form a t CCY Y M M D D whe r e CC repr e se n ts the first two digits of the cale n da r year. ITD Terms Discount days Due C N0 1/3 Descrip tion : numbe r of days in term s discou n t period by whic h paym e n t is due if term s discou nt is earn e d ITD Terms Net Due Date O DT 8/8 Description: Date when total invoice amount becomes due expressed in format CCYYMMDD where CC repr e se n ts the first two digits of the cale n da r year. ITD Terms Net Days O N0 1/3 Description: Number of days until total invoice amount is due. TD Terms Discount Amount O N2 1/10 Description: total amount of terms discount. ITD Terms Description M AN 1/80 Description: A free-form description to clarify the related data elements and their content ITD Payment Method Code O ID ½ Description: Code identifying type of payment procedures Examples: ITD************60 days ROG + 3% DISCOUNT From ASCENA to Domestic Vendors 13 of 35

14 Segment: DTM Date/Time Reference Level: Header Loop: Usage: Mandatory Max use: 10 Purpose: To specify pertinent dates and times. Data Element Summary: DTM Date/Time Qualifier M D 3/3 Description: Code specifying type of date or time, or both date and time 064 Pickup Date 063 Pickup Date 050 Not Before (Final Destinatio n In DC by Date) 1 PO Cancel date (Deleted and should no longer be valid to ship) *064=063 *Please note that domestic direct ship will have 063=064=050. Please refer to the map of transit times in the Routing Guide. DTM Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year Examples: DTM*063* DTM*064* DTM*050* From ASCENA to Domestic Vendors 14 of 35

15 Segment: PID Product/Item Description Level: Header Loop: Usage: Optional Max use: 200 Purpose: To describe a product or process in coded or free-form format Data Element Summary: PID Item Description Type M ID 1/1 Description: Code indicating the format of a description F Free-form PID Product/Process Characteristic Code M ID 2/3 Description: Code indicating the format of a description 84 Ticket special instructions AD Tag instructions GEN General Description 93 Package Instruction PID Description M AN 1/80 Description: A free-form description to clarify the related data elements and their content Example: PID*F*GEN***PLEASE USE CARE LABEL SD & SIZE CODE BC From ASCENA to Domestic Vendors 15 of 35

16 Segment: TD5 Carrier Details (Routing Sequence/Transit Time) Level: Header Loop: Usage: Mandatory Max use: >1 Purpose: To specify the carrier and sequence of routing and provide transit time information. ASCENA Rules: Only one TD5 segment is always sent in the purchase order header Data Element Summary: TD Transportation Method/Type Code M AN 1/35 Description: Free-form description of the routing or requested routing for shipment, or the Example: TD5****M originating carrier s identity O ne of the following will be sent: A Air D Parcel Post M Motor U Private Parcel XIntermodal From ASCENA to Domestic Vendors 16 of 35

17 Segment: N1 Address Name Level: Header Loop: N1 Usage Mandatory Max use 200 Usage: Mandatory Max use: 1 Purpose: To identify a party by type of organization, name, and code Syntax: If either N103 or N104 is present, then the ot her is required Data Element Summary: Ref Id Element Name Req Type Min/Max N Entity Identifier Code M ID 2/3 Descr iptio n: Code identif y ing an organ iz a tion a l entity, a physic a l locati on, prope r ty or an indiv idu a l AE Hang Tag AG Buying Agent BO Production Office Beneficiary BT Bill-to-Party BY Buying party (Chain address) ST Ship To SU Factory 1 SUS Factory 2 VN Vendor Ascena Retail Note: A purchase order may include more than one factory. At least one factory with SU qualifier is always present SU Factory 1 SUS Factory 2 N Name M AN 1/60 Description: Free-form name N Identification Code Qualifier O ID ½ Description: Code designating the system/method of code structure used for Identification Code (67) 1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+2, D-U-N-S Number with Two Character Suffix 92 Assigned by Buyer or Buyer s Agent N Identification Code C AN 2/80 Description: Code identifying a party or other code Example: N1*BO*Beneficiary.*92*06993 N1*BT*LANE BRYANT*92*07 N1*BY*LANE BRYANT PURCHASING CORP.*92*07 N1*ST*LANE BRYANT ETNA*92*35 N1*SU*factory name*92*cs From ASCENA to Domestic Vendors 17 of 35

18 Segment: N3 Address Information Level: Header Loop: N1 Usage: Optional Max use: 2 Purpose: To specify the location of the named part y Data Element Summary N Address Information M AN 1/55 Description: Address information N Address Information O AN 1/55 Description: Address information Example: N3*5304 WEST 74 TH STREET, BLDG 89 N3*MERCHANDISE ACCOUNTS PAYABLE*P.O. BOX 1067 From ASCENA to Domestic Vendors 18 of 35

19 Segment: N4 Geographic Location Level: Header Loop: N1 Usage: Optional Max use: >1 Purpose: To specify the geographic place of the named party Syntax If N406 is present, then N405 is required ASCENA Rules: A maximum of one N4 segment per N1 loop is sent. Data Element Summary Ref Id Element Name Req Type Min/Max N City Name M AN 2/30 Description: Free-form text for city name N State or Province Code O ID 2/2 Description: Code (Standard State/Province) as defined by appropriate government agency N Postal Code O ID 3/15 Descr iptio n: Code defin in g inter n ati on al posta l zone code exclud ing punctu at ion and blank s (zip code for United States) N Country Code M ID 2/3 Description: Code identifying the country N Location Qualifier O ID ½ Description: Code identifying the type of location FR Manufacturer ID N Location Identifier C ID 1/30 Descrip tion : Code ident ify in g the manu f a c tur e r Ascena Retail Note: N405 and N406 are present for manufactory addresses only ( N101 = SU or SUS ) Example: N4*INDIANAPOLIS*IN*46268*US N4*DELHI**110064*IN*FR*MID From ASCENA to Domestic Vendors 19 of 35

20 PO details Segment: PO1 Baseline Item Data Level: Detail Loop: PO1 Usage Mandatory Max use Usage: Mandatory Max use: 1 Purpose: To specify basic and most frequently used line item data Ascena Retail Note: At least one PO1 segment is always sent. At least one SL N segments is present for the PO1 loop Style/Colo r/ si z e informatio n about a product is present at the SL N level T he unit of measure of the PO1 is AS assortmen t (even if there is one item per assortme nt ) Example: Buyer order 100 of assortment A. Each assortment has 2 of item I1, 3 of item I2 and 1 of item I3 PO1 will have 100 AS for item A and there will be 3 SLN segments SLN with 2 EA of item I1 SLN with 3 EA of item I2 SLN with 1 EA of item I3 The total units ordered for item I1 as a sample is 2 * 100 = 200 Eaches Data Element Summary: PO Assigned Identification M AN 1/20 Description: Alphanumeric characters assigned for differentiation within a transaction set Ascena Retail Note: PO101 is a sequential line number assigned during the EDI purchase order transaction creation. The first PO1 segment will have 001; the second one will have 002 and so on. PO Quantity Ordered M R 1/15 Ascena Retail Note: PO102 is defining the number of assortments. The assortment structure and the number of units for each SKU per assortment are defined at the SLN level. PO Unit or Basis for Measurement Code M ID 2/2 AS for assortment PO Product / Service ID Qualifier M ID 2/2 IN ASCENA master serial number (MSN#) PO Product / Service ID M AN 1/48 Merchandise Serial Number (MSN is Ascena Retail Merchandise Serial Number) Example: PO1*001*200*AS***IN* From ASCENA to Domestic Vendors 20 of 35

21 Segment: PID Product/Item Description Level: Detail Loop: PO1 Usage: Optional Max use: 1000 Purpose: To describe a product or process in coded or free-form format Data Element Summary: PID Item Description Type M ID 1/1 Description: Code indicating the format of a description F Free-form PID Product/Process Characteristic Code M ID 2/3 Description: Code indicating the format of a description 93 Package Instruction GEN General description PID Description M AN 1/80 Description: A free-form description to clarify the related data elements and their content Example: PID*F*93***PACK SHIP 0001 BUNDLE(S) PER From ASCENA to Domestic Vendors 21 of 35

22 Segment: PO4 Item Physical details Level: Detail Loop: PO1 Usage: Optional Max use: >1 Purpose: To specify the physical qualities, packaging, weights, and dimensions relating to the item ASCENA Rules: A maximum of one PO4 segment is present in each PO1 loop Data Element Summary PO Pack M N0 1/6 Description: The number of inner containers, or number of eaches if there are no inner containers, per outer container Ascena Retail Note: PO401 will define the number of assortment (presented in the PO1 segment) in a carton Examples: PO4*1 there is one assortment per carton PO4*5 there are five assortment per carton From ASCENA to Domestic Vendors 22 of 35

23 Segment: PKG Marking, Packaging, Loading Level: Detail Loop: PO1 Usage: Optional Max use: 2000 Purpose: To describe marking, packaging, loading, and unloading requirements Data Element Summary: PKG Item Description Type M ID 1/1 F Free Form S Structured PKG Packaging Characteristic Code M ID 1/5 PN Promotional Marking PKG Description M AN 1/80 Free Form description Example: PKG*F*PN***Father s day promotion From ASCENA to Domestic Vendors 23 of 35

24 Segment: SLN Subline Item Details Level: Detail Loop: PO1/SLN Usage Mandatory Max use 1000 Usage: Mandatory Max use: 1 Purpose: To specify product subline detail item data Data Element Summary: Ref Id Element Name Req Type Min/Max SLN Assign Identification M AN 1/11 Ascena Retail Note: SLN01 is a unique line identifier SLN Configuration Code M ID 1/1 Code Name I Included Ascena Retail Note: SLN s with delete flag in SLN03 are no longer sent. SLN Quantity M R 1/15 Ascena Retail Note: SLN04 is the number of pieces per assortment SLN Unit or Basis for Measurement Code M ID 2/2 EA Each SLN Product/Service ID Qualifier M ID 2/2 UP UPC# SLN Product/Service ID M AN 1/48 Ascena Retail Note: SLN10 is ASCENA unique item identifier for style, color and size combination (SKU#) SLN Product/Service ID Qualifier M ID 2/2 IT Buyers Style Number SLN Product/Service ID M AN 1/48 Buyers Style Number SLN Product/Service ID Qualifier M ID 2/2 BO Buyers Color SLN Product/Service ID M AN 1/48 Buyers Color SLN Product/Service ID Qualifier M ID 2/2 IZ Buyers Size Code From ASCENA to Domestic Vendors 24 of 35

25 SLN Product/Service ID M AN 1/48 Buyers Size Code SLN Product/Service ID Qualifier M ID 2/2 PL Purchase order line# SLN Product/Service ID M AN 1/48 Purchase order line# SLN Product/Service ID Qualifier M ID 2/2 SK Stock Keeping Unit SLN Product/Service ID M AN 1/48 Stoc k Kee pin g Unit for the style /c olo r. Sam e value is assign ed to all items with same style /c olo r value s SLN Product/Service ID Qualifier M ID 2/2 DV Department SLN Product/Service ID M AN 1/48 Department SLN Product/Service ID Qualifier M ID 2/2 C3 Classification SLN Product/Service ID M AN 1/48 Class SLN Product/Service ID Qualifier M ID 2/2 VA Vendor s Style Number SLN Product/Service ID M AN 1/48 Vendor s Style Number Ascena Retail Note: This field may include vendor style or department concatenated to style (based on the available data in the purchase order system) Example: SLN*1234**I*28*EA****IN* * IT*100000*BO*62*IZ*3103*PL*020*SK* *DV*950*C3*931*VA* From ASCENA to Domestic Vendors 25 of 35

26 Segment: PID Product/Item Description Level: Detail Loop: PO1/SLN Usage: Mandatory Max use: 1000 Purpose: To describe a product or process in coded or free-form format Data Element Summary: PID Item Description Type M ID 1/1 Description: Code indicating the format of a description F Free-form PID Product/Process Characteristic Code M ID 2/3 Description: Code indicating the format of a description 08 Product description 12 ASCENA Pack type 64 ASCENA Pack Mode 75 Buyer Color Description 84 Ticket special instructions 91 Buyer s Item Size Description 93 Packaging description (for the specific size) 9B Product ID AD Tag instructions General Description- describing ASCENA GEN attributes GM General Merchandise OR Orientation (Store directional tag/ store group) PID Description M AN 1/80 Description: A free-form description to clarify the related data elements and their content Example: PID*F*08*** TUNIC SLPSHRT PID*F*12***0 PID*F*64***3 PID*F*75***DIRECT BLUE PID*F*84**HANGING TICKET:GARMENT LABELS DJ:LB WOVEN MAIN PID*F*91***14/16 PID*F*GEN*13: FLOW CHAIN PID*F*GEN*12: BULK INITIAL CHAIN From ASCENA to Domestic Vendors 26 of 35

27 Segment: CTP Pricing Information Level: Detail Loop: PO1/SLN Usage: Mandatory Max use: 25 Purpose: To specify pricing information Data Element Summary: CTP Reference Identification Qualifier M ID 3/3 Description: Code identifying pricing specification RTL Retail UCP Unit cost price CTP Unit Price M R 1/17 Description: Price per unit of product, service, commodity, etc. Examples: CTP**RTL*26.5 CTP**UCP*5.66 From ASCENA to Domestic Vendors 27 of 35

28 Summary detail Segment: CTT Transaction Totals Level: Header Loop: Usage: Mandatory Max use: 1 Purpose: To transmit a hash total for a specific element in the transaction set ASCENA Rules: Ascena Retail will always send one CTT segment with total number of PO1 segments. Data Element Summary CTT Number of Line Items M N0 1/6 Description: Total number of line items in the transaction set The Number of PO1 segments present in the transaction set Example: CTT*4 From ASCENA to Domestic Vendors 28 of 35

29 Enveloping summary detail Segment: Level: Loop: Usage: Max use: Purpose: SE Transaction Set Trailer Header Mandatory 1 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Data Element Summary: Ref Id Element Name Req Type Min/Max SE01 96 Number of Included Segments M N0 1/10 Descr iptio n: Tota l numbe r of segm e nts includ e d in a transa c tio n set includ ing ST and SE segm e nts SE Transaction Set Control Number M AN 4/9 Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Examples: SE*149* From ASCENA to Domestic Vendors 29 of 35

30 Segment: GE Functional Group Trailer Level: Loop: Usage: Max use: Purpose: Semantics: Header Mandatory 1 To indicate the end of a functional group and to provide control information The data interchange control number GE02 in this trailer must be identical to the same data element in the associated functional group header, GS06 Data Element Summary: Ref Id Element Name Req Type Min/Max GE01 97 Number of Transaction Sets Included M N0 1/6 Descr iptio n: Tota l numbe r of transa c tio n sets includ ed in the func tion a l group or interc h a ng e (tran sm issi on ) group terminated by the trailer containing this data element GE02 28 Group Control Number M N0 1/9 Description: Assigned number originated and maintained by the sender Example: GE*1* From ASCENA to Domestic Vendors 30 of 35

31 Segment: IEA Interchange Control Trailer Level: Header Loop: Usage: Mandatory Max use: 1 Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control segments Data Element Summary: IEA01 I16 Number of Included Functional Groups M N0 1/5 Description: A count of the number of functional groups included in an interchange IEA02 I12 Interchange Control Number M N0 9/9 Description: A control number assigned by the interchange sender Examples: IEA*1* From ASCENA to Domestic Vendors 31 of 35

32 Sample of data: ASCENA to domestic vendor PO 850 ST*850*0001 BEG*05*SA*100000** REF*19*01 REF*BU*MCAR REF*IJ*D REF*MR*DOMESTIC FOB*MX*DL*FOB Destination ITD************Terms Description DTM*063* DTM*064* DTM*050* PID*F*GEN***PLEASE USE GARMENT LABEL (BA) TD5****S N1*VN*Vendor name*92*12345 N3*Vendor address N4*City*PA*19020 N1*BT*FASHION BUG*92*01 N3*MERCHANDISE ACCOUNTS PAYABLE*PO BOX 308 N4*BROADWAY*NJ*19020 N1*ST*F B DISTRO INC*92*3098 N3*1901 S HWY 240 EAST N4*GREENCASTLE*IN*46135*US N1*BO*Beneficiary Vendor*92*12094 N3*address line N4*city**100000*CN N1*SU*factory name*92*cs N3*address line N4*City**14140*ID*FR*MID PO1*000001*292*AS***IN* PID*F*93***CASEPACK 009 PIECE(S) IN A RESHIPPABLE CARTON PID*F*93***PACK PID*F*93***SHIP 0001 BUNDLE(S) PER CARTON PID*F*93***THIS LINE IS PACKED INDIVIDUALLY. PO4*1 SLN* **I*1*EA****IN* *IT*600000*BO*FB*IZ*5280*PL*010*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***0X CTP**RTL*19.99 CTP**UCP*5.2 SLN* **I*2*EA****IN* *IT*600000*BO*FB*IZ*0760*PL*010*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***1X CTP**RTL*19.99 CTP**UCP*5.2 SLN* **I*2*EA****IN* *IT*600000*BO*FB*IZ*1081*PL*010*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***2X CTP**RTL*19.99 CTP**UCP*5.2 SLN* **I*2*EA****IN* *IT*600000*BO*FB*IZ*1362*PL*010*SK* *DV*193*C3 *112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION From ASCENA to Domestic Vendors 32 of 35

33 PID*F*91***3X CTP**RTL*19.99 CTP**UCP*5.2 SLN* **I*2*EA****IN* *IT*600000*BO*FB*IZ*1917*PL*010*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***4X CTP**RTL*19.99 CTP**UCP*5.2 PO1*000002*441*AS***IN* PID*F*93***CASEPACK 007 PIECE(S) IN A RESHIPPABLE CARTON PID*F*93***PACK PID*F*93***SHIP 0001 BUNDLE(S) PER CARTON PID*F*93***THIS LINE IS PACKED INDIVIDUALLY. PO4*1 SLN* **I*1*EA****IN* *IT*600000*BO*FB*IZ*5280*PL*020*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***0X CTP**RTL*19.99 CTP**UCP*5.2 SLN* **I*2*EA****IN* *IT*600000*BO*FB*IZ*0760*PL*020*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***1X CTP**RTL*19.99 CTP**UCP*5.2 SLN* **I*2*EA****IN* *IT*600000*BO*FB*IZ*1081*PL*020*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***2X CTP**RTL*19.99 CTP**UCP*5.2 SLN* **I*1*EA****IN* *IT*600000*BO*FB*IZ*1362*PL*020*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***3X CTP**RTL*19.99 CTP**UCP*5.2 SLN* **I*1*EA****IN* *IT*600000*BO*FB*IZ*1917*PL*020*SK* *DV*193*C3*112*VA* PID*F*08***ITEM DESCRIPTION PID*F*12***0 PID*F*64***4 PID*F*75***COLOR DESCRIPTION PID*F*91***4X CTP**RTL*19.99 CTP**UCP*5.2 CTT*2 SE*121*0001 From ASCENA to Domestic Vendors 33 of 35

34 Assortment structure details Assortment Assortment Assortment structure ID quantity MSN# AS Units per each Item# Style Color Size ASCENA PO assortment Code Code Line# 1 EA FB EA FB EA FB EA FB EA FB AS 1 EA FB EA FB EA FB EA FB EA FB Total Units in the PO is equal to 292 * ( ) + 441*( ) = 5715 From ASCENA to Domestic Vendors 34 of 35

35 Changes Summary Version Description Publication date 1.0 Initial version 02/13/ N101 qualifiers for tickets are removed from the EDI 850 transmission. This 05/13/2011 includes: OB Party to print ticket R1 Party to receive ticket U8 Party to be billed for ticket 1.2 Addition of qualifier 9B to the PID segment at the SLN loop 07/21/ Added important communication for 3PL address - Fixed the cancel date qualifier from 1 to 001 in the DMT segment 09/12/ Removed the CS qualifier from the N101 list 1.4 Fixed DTM qualifier 09/28/2011 Was 063 Do not deliver before 064 Do not deliver after Changed to 064 Do not deliver before 063 Do not deliver after Updated DTM qualifiers: 063=064= pickup date. 050= Not Before (due in DC by date) 2.0 Removed IN qualifier from SLN09 06/12/15

36 From ASCENA to Domestic Vendors 35 of 35