RYMAN EXHIBITION HALL GUIDELINES

Transcription

1 RYMAN EXHIBITION HALL GUIDELINES AT 263,772 SQUARE FEET, THE RYMAN EXHIBIT HALLS ARE LOCATED ON THE 0 LEVEL OF THE CONVENTION CENTER. WITH EASY ACCESS FROM WITHIN THE HOTEL, THE EXHIBIT HALLS CAN BE UTILIZED FOR EVENTS RANGING FROM EXHIBIT SHOWS TO CATERED EVENTS TO GENERAL SESSIONS. Revised 6/12/2014 1

2 TABLE OF CONTENTS LOADING DOCKS: 4 FREIGHT/DELIVERIES 4 DELIVERIES: 5 MATERIAL HANDLING EQUIPMENT: 5 SAFETY: 5 MARSHALING: 5 EXHIBIT HALL UTILITY INFORMATION 6 ELECTRIC: 6 COMPRESSED AIR: 6 WATER/DRAIN: 6 COMMUNICATIONS: 6 FOOD SERVICE: 7 EXHIBIT HALL DIMENSIONS 7 CEILING HEIGHTS: 8 ACCESS DOORS: 8 COLUMNS: 8 GENERAL GUIDELINES FOR DECORATORS/PRODUCTION 9 EXITS: 9 AIR WALLS: 9 BOOTH CARPETING/FLOORING: 9 CHALK: 9 CLEANING: 9 DELIVERY ROUTES: 10 EXHIBIT AREA RESTORATION: 10 FIRE REGULATIONS: 10 FLOOR PLANS: 10 FORKLIFTS: 10 Revised 6/12/2014 2

3 HAZARDOUS MATERIALS: 10 HAZE/FOG/SMOKE MACHINES: 10 HELIUM BALLOONS: 11 LOAD LIMITS/EXHIBIT HALLS 11 NON FLAMMABLE MATERIALS: 11 PERMITS: 11 PROPANE TANKS: 11 SIGNAGE/DECORATIONS: 11 SKIDS & PALLETS: 11 STORAGE: 11 TAPE: 12 TRASH REMOVAL/DUMPSTERS: 12 VEHICLES: 12 EXCLUSIVE SERVICES 13 BUSINESS CENTER: 13 COMMUNICATIONS: 13 FOOD AND BEVERAGE: 13 RIGGING SERVICES: 13 SAFETY SERVICES AND SECURITY: 13 TOBACCO FREE FACILITY: 13 CONTRACTOR/VENDOR 13 WORKERS ENTRANCE: 13 VENDOR ID: 14 INSURANCE REQUIRMENTS: 14 INSURANCE CRITERIA: 14 COOKING PERMIT: 14 CONTACTS 15 INDEMNIFICATION: 15 Revised 6/12/2014 3

4 LOADING DOCKS: THE RYMAN B EXHIBIT HALL IS SERVICED BY A TOTAL OF 7 LOADING DOCKS. THE RYMAN B ALSO HAS A FLOOR LEVEL LOAD IN RAMP AREA OR TRUCK ENTRANCE TO THE HALL WHICH IS LOCATED IN THE B3 SECTION OF THE HALL. TWO OF THE RYMAN B LOADING DOCKS ARE LOCATED DIRECTLY ADJACENT TO THE RYMAN B6 EXHIBIT HALL ON THE EAST SIDE OF THE HOTEL, AND THESE TWO DOCKS ARE EQUIPPED WITH LOAD LEVELERS. THE RYMAN C LOADING DOCK IS LOCATED DIRECTLY ADJACENT TO THE RYMAN B6 EXHIBIT HALL, LOCATED ON THE WEST SIDE OF THE HOTEL. THIS AREA HAS A TOTAL OF TEN BUILT IN LOADING DOCKS, FIVE OF WHICH ARE EQUIPPED WITH LOAD LEVELERS. RYMAN C IS ALSO EQUIPPED WITH THREE FLOOR LEVEL LOAD IN AREAS. TWO ARE LOCATED IN THE SOUTHEAST CORNER OF RYMAN C, ONE IN THE SOUTHWEST CORNER. GAYLORD SECURITY MUST BE SCHEDULED FOR ALL LOAD IN AND LOAD OUT. CONTACT YOUR CONVENTION SERVICES MANAGER FOR THE CURRENT RATES. DOCK SPACES: RYMAN B 7 LOADING DOCKS RYMAN C 10 LOADING DOCKS FREIGHT/DELIVERIES THE GENERAL CONTRACTOR MUST RECEIVE THE FREIGHT THAT IS SHIPPED TO THE DOCKS. THE GENERAL CONTRACTOR WILL INFORM EXHIBITORS OF THE DATE(S) THEY WILL BE ON SITE TO RECEIVE SHIPMENTS. FREIGHT WILL BE REFUSED IF THE GENERAL CONTRACTOR IS NOT AT THE DOCK. Revised 6/12/2014 4

5 MAILING/SHIPPING ADDRESSES: GAYLORD OPRYLAND RESORT & CONVENTION CENTER RYMAN B DOCK 2816 OPRYLAND DRIVE NASHVILLE, TN GAYLORD OPRYLAND RESORT & CONVENTION CENTER RYMAN C DOCK 2815 OPRYLAND DRIVE NASHVILLE, TN DELIVERIES: ALL DELIVERIES SHALL ENTER THE HOTEL PROPERTY AT GATE #3 AND PROCEED TO THE SECURITY CHECK POINT LOCATED IN THE MARSHALING YARD. DELIVERY ROUTES AND LOCATIONS WILL BE PROVIDED FROM THIS POINT. PLEASE CONTACT YOUR CONVENTION SERVICES MANAGER TO INSURE YOUR COMPANY IS INCLUDED ON THE DAILY MANIFEST FOR DELIVERIES. MATERIAL HANDLING EQUIPMENT: FORKLIFTS AND OTHER MECHANICAL EQUIPMENT WILL BE PROVIDED BY GENERAL CONTRACTOR AND/OR PRODUCTION COMPANY. SAFETY: ALL MATERIAL MOVING EQUIPMENT MUST HAVE REQUIRED SAFETY DEVICES. FORKLIFTS ARE TO BE OPERATED BY CERTIFIED PERSONNEL ONLY. MARSHALING: MARSHALING FACILITIES ARE AVAILABLE ON THE HOTEL PROPERTY. ACCESS IS MONITORED. RENTAL SPACE IN THE MARSHALING YARD IS DETERMINED AS FOLLOWS: $250 PER EXHIBIT HALL SECTION USED IN RYMAN EXHIBIT HALLS B1 B6 $600 PER EXHIBIT HALL SECTION USED IN RYMAN EXHIBIT HALLS C1 C2 $250 PER BALLROOM USED (FLAT RATE) PLEASE CONTACT YOUR SERVICE MANAGER FOR USE OF THE YARD. Revised 6/12/2014 5

6 EXHIBIT HALL UTILITY INFORMATION ALL UTILITIES IN THE EXHIBIT HALL ORIGINATE IN THE CEILING. ELECTRICAL, COMPRESSED AIR AND PLUMBING ARE READILY AVAILABLE. ELECTRIC: ALL UTILITIES IN THE EXHIBIT HALL ORIGINATE IN THE CEILING. ELECTRICAL, PLUMBING AND COMPRESSED AIR ARE ALL READILY AVAILABLE. SHOULD YOU HAVE ANY QUESTIONS, PLEASE CONTACT: TONY WILCOX EXHIBIT HALL OPERATIONS VOLT POWER 500 WATTS/5 AMP UP TO 3000 WATTS/30 AMP 208 VOLT POWER 15 AMP SINGLE PHASE/3 PHASE UP TO 50 AMP SINGLE PHASE/3 PHASE 480 VOLT POWER AVAILABLE UPON REQUEST IF SPECIAL/LARGER REQUIREMENTS ARE NEEDED, CONTACT EXHIBIT HALL OPERATIONS. COMPRESSED AIR: GAYLORD OPRYLAND SUPPLIES ½ OR ¾ QUICK RELEASE FEMALE CONNECTION. EXHIBITOR IS RESPONSIBLE FOR THE MALE CONNECTOR. THE FITTING MAY BE PURCHASED ON SITE. GAYLORD OPRYLAND SUPPLIES 100 PSI. THE EXHIBITOR IS RESPONSIBLE FOR AIR REGULATOR IF NEEDED. WATER/DRAIN: THE WATER THROUGHOUT THE HALLS IS COLD ONLY, WITH A ½ MALE THREADED HOSE CONNECTOR ON THE FAUCET. THE EXHIBITOR IS RESPONSIBLE FOR BRINGING CONNECTOR TO ADAPT. THE WATER IS LOCATED ON SELECTED COLUMNS THROUGHOUT THE HALLS. FOR EACH COLUMN THAT HOUSES A WATER SERVICE, IT IS ALSO EQUIPPED WITH A DRAIN LOCATED ON THE FLOOR DIRECTLY ADJACENT TO THE COLUMN. DRAINAGE DEPENDS ON THE LOCATION OF THE EXHIBIT, AND A PUMP MAY BE REQUIRED AT AN ADDITIONAL COST. COMMUNICATIONS: Revised 6/12/2014 6

7 THE RYMAN EXHIBIT HALLS ARE EQUIPPED WITH A PAGING SYSTEM THAT CAN BE PATCHED INTO ANY OR ALL PORTIONS OF THE EXHIBIT HALLS. FOR THE CONVENIENCE OF THE CLIENT, WE CAN PLACE THE MICROPHONE IN VIRTUALLY ANY LOCATION OF THE HALL. FOOD SERVICE: ADEQUATE SPACE IS NEEDED ON THE SHOW FLOOR FOR BANQUETS SERVICE. PLEASE CONTACT YOUR CATERING MANAGER FOR DETAILS. THE HOTEL DOES NOT ALLOW ANY FOOD OR BEVERAGES TO BE BROUGHT IN FROM THE OUTSIDE BY GUESTS, DUE TO CITY, STATE, HEALTH, AND LIQUOR LAWS. THE HOTEL WILL PURCHASE ANY SPECIAL ITEMS REQUESTED FROM A LICENSED PURVEYOR. GAYLORD OPRYLAND RESORT AND CONVENTION CENTER, AS A LICENSEE, IS RESPONSIBLE FOR THE ADMINISTRATION OF THE SALE AND SERVICE OF ALCOHOLIC BEVERAGES IN ACCORDANCE WITH THE TENNESSEE ALCOHOLIC BEVERAGE CONTROL BOARD S REGULATIONS. IT IS OUR POLICY, THEREFORE, THAT ALL LIQUOR MUST BE SUPPLIED BY THE HOTEL AND SOLD BY THE DRINK. THE HOTEL WILL PURCHASE ANY SPECIAL ITEMS REQUESTED FROM A LICENSED PURVEYOR. EXHIBIT HALL DIMENSIONS THE RYMAN EXHIBIT HALL IS A TOTAL OF 263,772 SQUARE FEET AND IS COMPRISED OF TWO MAIN HALLS B AND C. RYMAN B IS DIVISIBLE INTO SIX (6) SECTIONS, AND RYMAN C DIVISIBLE INTO TWO (2) SECTIONS. EXHIBIT HALL RYMAN B 1 (85 BOOTHS) RYMAN B 2 (54 BOOTHS) RYMAN B 3 (86 BOOTHS) RYMAN B 4 (130 BOOTHS) RYMAN B 5 (102 BOOTHS) RYMAN B 6 (139 BOOTHS) RYMAN C 1 (459 BOOTHS) RYMAN C 2 (387 BOOTHS) SQUARE FOOTAGE 17,420 SQUARE FEET 10,847 SQUARE FEET 16,741 SQUARE FEET 24,421 SQUARE FEET 18,565 SQUARE FEET 25,032 SQUARE FEET 83,278 SQUARE FEET 67,468 SQUARE FEET Revised 6/12/2014 7

8 CEILING HEIGHTS: RYMAN EXHIBIT HALLS B1 B6: OVERALL CLEARANCE IS 15 WITH VARIED CLEARANCE UP TO RYMAN EXHIBIT HALLS C1 C2: EXHIBITS IN THESE HALLS SHOULD NOT EXCEED 19 FEET IN HEIGHT. ACCESS DOORS: THE EXHIBIT HALLS ARE EQUIPPED WITH A TOTAL OF 14 ROLL UP TYPE LOAD IN/OUT DOORS. THE RYMAN B CONTAINS A TOTAL OF 7 ROLL UP DOORS. THE B1 SECTION CONTAINS ONE (1) ROLL UP DOOR WITH DIMENSIONS OF 11 7 WIDE AND 15 HIGH. THE B2 SECTION CONTAINS ONE (1) ROLL UP DOOR WITH DIMENSIONS OF 11 7 WIDE AND HIGH. THE RYMAN B3 SECTION CONTAINS TWO (2) ROLL UP DOORS; THE FIRST IS 11 7 WIDE BY 15 HIGH. THE SECOND ROLL UP DOOR IN B3 IS REFERRED TO AS THE TRUCK ENTRANCE AND IS WIDE AND HIGH. THE B4 SECTION DOES NOT HAVE AN ACTUAL ROLL UP TYPE DOOR, BUT DOES HAVE ACCESS THROUGH DOORS FROM THE RYMAN B LOADING DOCK. THE B5 AND B6 SECTIONS HAVE THREE (3) ROLL UP DOORS. THE B5 DOOR IS LOCATED FROM THE STOREROOM OFF THE B6 DOCK AND IS 10 WIDE AND 14 HIGH. THE B6 REGULAR ROLL UP DOOR IS 10 WIDE AND 14 HIGH. THE SECOND ROLL UP DOOR IN B6 IS A DRIVE IN DOOR WHICH MEASURES 9 11 WIDE AND 14 HIGH. THE RYMAN C CONTAINS A TOTAL OF SEVEN (7) ROLL UP TYPE LOAD IN/OUT DOORS. ALL OF THE RYMAN C ROLL UP DOORS ARE 14 WIDE AND 12 HIGH, WITH THE EXCEPTION OF THE DRIVE IN DOOR WHICH IS 24 WIDE AND 18 7 HIGH. COLUMNS: RYMAN EXHIBIT HALLS B1 B6: COLUMNS ARE LOCATED EVERY 30 FEET ON CENTER, AND RANGE IN SIZE FROM 16 SQUARE TO 39 X 20. RYMAN EXHIBIT HALLS C1 C2: COLUMNS ARE LOCATED EVERY 60 FEET EAST TO WEST AND EVERY 30 FEET NORTH TO SOUTH. THE COLUMNS ARE 30 X 60 CENTERS THROUGH THE CENTER THREE BAYS OF THE HALL. Revised 6/12/2014 8

9 GENERAL GUIDELINES FOR DECORATORS/PRODUCTION EXHIBITS OF 10 OR MORE WILL REQUIRE A DECORATOR. EXITS: BY ORDER OF THE FIRE MARSHAL ALL EXITS MUST REMAIN CLEAR AND VISIBLE AT ALL TIMES. AIR WALLS: THE AIR WALLS THAT DIVIDE THE HALLS ARE APPROXIMATELY 4 WIDE AND 15 HIGH IN RYMAN B HALLS AND 4 WIDE AND 18 HIGH IN RYMAN C. THESE PANELS ARE STORED IN THE AIR WALL POCKETS LOCATED AT EACH END OF THE AIR WALL TRACK. ALL EQUIPMENT MUST BE STORED AT LEAST ONE FOOT OFF OF ANY WALL. BOOTH CARPETING/FLOORING: THE EXHIBIT HALLS ARE NOT CARPETED. BALLROOM AND PUBLIC SPACE CARPETED AREAS MUST BE COVERED WITH POLYTAC/VISQUEEN BEFORE ANY ROAD CASES, DECORATING EQUIPMENT OR FREIGHT IS BROUGHT ONTO THE CARPETED AREA. POLYTAC/VISQUEEN IS ALSO REQUIRED FOR ANY STORAGE AREAS ON THE CARPET. CHALK: CHALK MARKS OR THE USE OF CHALK LINES WILL BE PROHIBITED ON ANY CARPETED AREA FOR EVENT LAYOUT. CLEANING: GAYLORD OPRYLAND DOES NOT PROVIDE CLEANING SUPPLIES, VACUUMS, LARGE TRASH RECEPTACLES, WHALES, OR JANITORIAL SERVICES FOR THE PUBLIC SPACE/BALLROOM/EXHIBIT AREAS UNLESS PRIOR ARRANGEMENTS HAVE BEEN MADE. TRASH REMOVAL FROM THE PUBLIC SPACE/BALLROOM/EXHIBIT AREA IS THE RESPONSIBILITY OF THE DECORATING COMPANY. THE DECORATING COMPANY IS RESPONSIBLE FOR LEAVING THE DOCKS AND DOCK BASIN IN A CLEAN AND ORDERLY CONDITION, ALL TRASH FROM SET UP AND TEAR DOWN MUST BE DISPOSED OF PROPERLY PRIOR TO THE DECORATING COMPANY LEAVING PROPERTY. FAILURE TO DO SO WILL RESULT IN ADDITIONAL CHARGES TO THE DECORATING COMPANY OR THE GROUP S MASTER ACCOUNT. Revised 6/12/2014 9

10 DELIVERY ROUTES: ALL SHOW RELATED MATERIALS MUST BE DELIVERED VIA SERVICE ELEVATORS, SERVICE CORRIDORS, AND THE HOTEL TUNNEL SYSTEM. THE ESCALATORS AND GUEST ELEVATORS ARE OFF LIMITS FOR CONTRACTOR DELIVERIES. EXHIBIT AREA RESTORATION: A PRE AND POST EVENT WALK THROUGH WILL BE CONDUCTED TO ASSESS CONDITION AND ANY DAMAGES TO THE PUBLIC SPACE/BALLROOM/EXHIBIT HALL. THE WALK THROUGH WILL BE SCHEDULED WITH THE EXHIBIT HALL MANAGER PRIOR TO ARRIVAL. IT IS THE RESPONSIBILITY OF THE DECORATOR TO RETURN THE PUBLIC SPACE/BALLROOM/EXHIBIT HALL AREA TO MOVE IN CONDITION. ANY AND ALL MATERIALS MUST BE REMOVED. THE DECORATOR IS RESPONSIBLE FOR CLEANING THE PUBLIC SPACE/BALLROOM/EXHIBIT HALL PRIOR TO DEPARTURE. FIRE REGULATIONS: ALL DOORS AND OPENINGS MUST BE KEPT CLEAR. EXIT SIGNS, FIRE ALARMS AND EXTINGUISHERS MUST BE VISIBLE AT ALL TIMES. FLOOR PLANS: ALL EXHIBIT EVENTS IN THE PUBLIC SPACE, BALLROOM OR EXHIBIT HALL REQUIRE FIRE MARSHAL APPROVAL. PLEASE SUBMIT FIVE (5) DIAGRAMS OR FLOOR PLANS, 16TH OR 32ND SCALE PRINTS, 45 DAYS IN ADVANCE OF YOUR EVENT TO: JIM HENRY EXHIBIT HALL MANAGER GAYLORD OPRYLAND RESORT & CONVENTION CENTER 2800 OPRYLAND DRIVE NASHVILLE, TN FORKLIFTS: THE USE OF HORNS WHEN MAKING BLIND TURNS IS MANDATORY. FORKLIFTS WILL BE STORED OUTSIDE THE BUILDING WHEN NOT IN USE. THE TIRES MUST BE NON MARKING. HAZARDOUS MATERIALS: THE GROUP IS RESPONSIBLE FOR REMOVAL OF HAZARDOUS WASTE AND MUST COMPLY WITH ALL FEDERAL, STATE AND LOCAL REGULATIONS REGARDING THE HANDLING AND DISPOSAL OF MATERIALS. HAZARDOUS WASTE INCLUDES MATERIALS THAT ARE TOXIC, CORROSIVE, REACTIVE, IGNITABLE, OR BIOHAZARD. A MATERIAL SAFETY DATA SHEET (MSDS) MUST BE PROVIDED. HAZE/FOG/SMOKE MACHINES: THE USE OF HAZERS OR SMOKE/FOG MACHINES MUST BE APPROVED THROUGH CONFERENCE SERVICES. ONLY WATER BASED MACHINES ARE PERMITTED. A MINIMUM OF ONE FIRE WATCH PERSONNEL IS REQUIRED FOR ALL TIMES WHEN THE HAZE/FOG OR SMOKE MACHINES ARE USED. FIRE WATCH PERSONNEL CAN BE ARRANGED Revised 6/12/

11 THROUGH CONFERENCE SERVICES AT THE PREVAILING RATE. A SCHEDULE OF REHEARSAL AND SHOW TIMES MUST BE SUBMITTED NO LATER THAN THREE (3) WEEKS IN ADVANCE. HELIUM BALLOONS: HELIUM BALLOONS ARE NOT PERMITTED AS GIVEAWAYS. THESE BALLOONS MAY BE USED FOR DECORATION, BUT THEY MUST BE SECURELY AFFIXED TO THE EXHIBIT BOOTH AREAS. ADDITIONAL FEES MAY APPLY IF BALLOONS ARE RELEASED INTO THE CEILING. LOAD LIMITS/EXHIBIT HALLS THE FLOOR LOAD CAPACITY IN RYMAN B AND RYMAN C IS 1000 POUNDS PER SQUARE FOOT. NON FLAMMABLE MATERIALS: ALL MATERIALS USED IN THE EXHIBIT HALLS, BALLROOMS, OR ANY OTHER ROOM OF GAYLORD OPRYLAND MUST BE NON FLAMMABLE TO CONFORM WITH THE FIRE REGULATIONS OF NASHVILLE, TENNESSEE. ELECTRICAL WIRING AND EQUIPMENT INSTALLATION MUST CONFORM TO APPROPRIATE NASHVILLE, TENNESSEE CODES. GAYLORD OPRYLAND PERSONNEL ARE OBLIGATED TO REFUSE CONNECTIONS WHERE WIRING IS NOT IN ACCORDANCE WITH SUBJECT CODE. MATERIAL NOT CONFORMING TO SUCH REGULATIONS WILL BE REMOVED IMMEDIATELY AT THE EXHIBITOR S EXPENSE. ENGINES, MOTORS OR ANY KIND OF EQUIPMENT MAY BE OPERATED ONLY WITH THE CONSENT OF THE DIRECTOR OF CONFERENCE SERVICES OR EXHIBIT HALL MANAGER AT GAYLORD OPRYLAND. PERMITS: A TEMPORARY BUSINESS LICENSE (TRANSIENT VENDOR LICENSE) IS REQUIRED TO SELL ITEMS FROM A BOOTH OR DISPLAY. YOU MAY APPLY FOR A LICENSE ONLINE BY VISITING GO TO FORMS TAB, CLICK BUSINESS TAX, AND CLICK APPLICATION FOR TRANSIENT VENDOR LICENSE. THIS LICENSE IS GOOD FOR UP TO 14 DAYS. YOU MAY CONTACT THE DAVIDSON COUNTY CLERK S OFFICE AT PHONE A TENNESSEE RESIDENT CAN GET A BUSINESS LICENSE IN THEIR COUNTY OF RESIDENCE WHICH WILL BE GOOD FOR ONE YEAR. PROPANE TANKS: STORAGE OF PROPANE TANKS IS CONFINED TO THE DOCK AREA AND MUST BE SECURED IN A LOCKABLE RACK/CAGE. SIGNAGE/DECORATIONS: SIGNS, BANNERS, OR POSTERS CANNOT BE TAPED, NAILED, STAPLED, OR AFFIXED IN ANY WAY TO THE WALLS OR COLUMNS IN THE PUBLIC SPACE/BALLROOM AREAS/EXHIBIT HALLS; NOR SHOULD PERMANENT HOTEL SIGNAGE BE OBSTRUCTED IN ANY WAY. SKIDS & PALLETS: THE CONTRACTOR MUST REMOVE ALL SKIDS AND PALLETS ASSOCIATED WITH THE EVENT, FROM GAYLORD OPRYLAND PROPERTY AT THE CONCLUSION OF THE EVENT. SKIDS AND PALLETS ARE PROHIBITED FROM BEING PROPPED, STACKED OR LEANED AGAINST ANY WALL IN THE CONFERENCE CENTER OR EXHIBIT HALL. STORAGE: Revised 6/12/

12 THE STORAGE OF BOXES, CRATES, EQUIPMENT, ETC. IS ACCEPTABLE IN THE EXHIBIT HALL IF SPACE IS AVAILABLE IN THE HALL WHICH YOU HAVE CONTRACTED FOR USE. ALL EXITS MUST REMAIN CLEAR, AS WELL AS EGRESS TO SAID EXITS. NO STORAGE OF ANY ITEM AT ANY TIME IS AVAILABLE IN THE SERVICE HALLWAYS OF GAYLORD OPRYLAND. THE STORAGE OF BOXES, CRATES, EQUIPMENT, ETC. IS NOT ACCEPTABLE IN THE PUBLIC SPACE OR BALLROOM EXHIBIT AREAS. ALL BOXES, CRATES, EQUIPMENT, ETC. MUST BE REMOVED, PUT ON THE TRUCK AND TAKEN TO THE MARSHALING YARD UNTIL EXHIBITOR/DECORATOR LOAD OUT. NO STORAGE OF ANY ITEM AT ANY TIME IS AVAILABLE IN THE SERVICE HALLWAYS OF GAYLORD OPRYLAND. TAPE: NO PINS, TACKS, OR ADHESIVES OF ANY KIND ARE PERMITTED ON ANY GAYLORD OPRYLAND WALL, DOOR, OR COLUMN. NO STICKERS MAY BE GIVEN OUT TO EXHIBITORS. ANY TAPE APPLIED TO THE EXHIBIT FLOOR MUST BE APPROVED BY THE EXHIBIT HALL MANAGER. PROPER TAPE CAN BE PURCHASED FROM THE HOTEL EXHIBIT HALL MANAGER. TRASH REMOVAL/DUMPSTERS: THE DECORATOR IS RESPONSIBLE FOR ALL TRASH REMOVAL FOR THE EXHIBIT HALLS/PUBLIC SPACE/BALLROOM AREAS THAT ARE USED FOR EXHIBITS. A TRASH COMPACTOR IS LOCATED ON BOTH RYMAN B AND RYMAN C DOCKS FOR THEIR USE. A 30 YARD OPEN TOP CONTAINER IS LOCATED ON THE PRESIDENTIAL AND DELTA LOADING DOCKS FOR THE DECORATOR S USE. A WASTE DISPOSAL FEE WILL BE CHARGE TO THE GROUP MASTER ACCOUNT FOR THEIR COMPACTOR USAGE. PLEASE CONTACT YOUR CONVENTION SERVICES MANAGER FOR THE CURRENT RATES. VEHICLES: ALL VEHICLES ON DISPLAY INSIDE THE BUILDING MUST MEET THE FOLLOWING REQUIREMENTS: FUEL LEVEL MUST BE 1/8 OF A TANK OF GAS OR LESS. BATTERY CABLES MUST BE DISCONNECTED. GAS CAP MUST BE LOCKED AND/OR TAPED CLOSED. Revised 6/12/

13 EXCLUSIVE SERVICES BUSINESS CENTER: THE BUSINESS CENTER IS LOCATED ON THE SECOND FLOOR OF THE CONVENTION CENTER. COMMUNICATIONS: THE HOTEL WILL EXCLUSIVELY PROVIDE ALL CONNECTIVITY FROM THE DEMARCATION TO THE FACILITY FOR TELEPHONE AND DATA REQUIREMENTS. THE HOTEL WILL EXCLUSIVELY PROVIDE ALL CONNECTIVITY FOR BANDWIDTH OUTSIDE OF THE HOTEL INCLUDING INTERNET, VNP TRANSPORT AND DIAL TONE. FOOD AND BEVERAGE: IF FOOD OR BEVERAGE IS TO BE SERVED AT YOUR EVENT, PLEASE ALLOW SPACE IN YOUR EXHIBIT AREA FOR SERVING AND STORAGE. THE GENERAL CONTRACTOR IS RESPONSIBLE FOR SUPPLYING PIPE AND DRAPE FOR ANY FOOD AND BEVERAGE EVENTS. PLEASE CONTACT YOUR CATERING MANAGER FOR MORE INFORMATION. RIGGING SERVICES: PRESENTATION SERVICES AUDIO VISUAL (PSAV) IS THE EXCLUSIVE RIGGER FOR THE GAYLORD OPRYLAND. ANY ITEM THAT IS SUSPENDED FROM THE CEILING MUST BE PERFORMED BY PSAV. PLEASE CONTACT YOUR CONVENTION SERVICES MANAGER FOR THIS INFORMATION. SAFETY SERVICES AND SECURITY: THE GAYLORD OPRYLAND RESORT & CONVENTION CENTER S DEPARTMENT OF SAFETY AND SECURITY SERVICES IS THE EXCLUSIVE PROVIDER OF ALL SECURITY NEEDS. THE ENTIRE RYMAN EXHIBIT HALL IS MONITORED BY SEVERAL SECURITY CAMERAS, NOT ONLY INSIDE THE HALLS BUT ALSO ON THE LOADING DOCK AREAS. ALL CAMERAS ARE LINKED BACK TO THE SECURITY MONITOR ROOM THAT IS MANNED 24 HOURS A DAY. AT ANY TIME, ANY IMAGE VIEWED THROUGH THE CAMERAS CAN BE PUT ON VIDEOTAPE AS AN ADDED MEASURE OF PROTECTION. GAYLORD SECURITY IS REQUIRED FOR ALL DECORATOR LOAD IN AND LOAD OUT, AS WELL AS ALL EXHIBITOR LOAD IN AND LOAD OUT. PLEASE CONTACT YOUR CONVENTION SERVICES MANAGER FOR CURRENT SECURITY PRICING. TOBACCO FREE FACILITY: EFFECTIVE OCTOBER 2010, ALL GAYLORD PROPERTIES WILL BE TOBACCO FREE WORKPLACES FOR EMPLOYEES AND VENDORS. THE USE OF TOBACCO PRODUCTS IS PROHIBITED ON GAYLORD PROPERTY AT ALL TIMES, INCLUDING ENTRYWAYS TO ALL BUILDINGS, AND PARKING LOTS (INCLUDING INSIDE VEHICLES). THERE WILL BE NO DESIGNATED SMOKING AREAS FOR EMPLOYEES OR VENDORS. CONTRACTOR/VENDOR WORKERS ENTRANCE: Revised 6/12/

14 WORKERS ARE TO PARK IN THE DESIGNATED VENDOR PARKING. WORKERS ARE TO ENTER AND EXIT THE EXHIBIT HALLS THROUGH ASSIGNED AREAS. VENDOR ID: GAYLORD OPRYLAND RESORT & CONVENTION CENTER REQUIRES THAT ALL CONTRACTORS/VENDORS ON GAYLORD OPRYLAND PROPERTY MUST WEAR A VENDOR ID. UPON ARRIVAL AT THE VENDOR CHECK IN, THE VENDOR MUST BE ON THE VENDOR MANIFEST, AND PRODUCE A PHOTO ID. THE VENDOR WILL BE ISSUED A VENDOR ID THAT MUST BE WORN AND VISIBLE AT ALL TIMES WHILE ON PROPERTY. THIS ID WILL GRANT THE VENDOR ACCESS TO THE HOTEL. THIS ID IS ONLY VALID THROUGH THE DATE ISSUED. INSURANCE REQUIRMENTS: ALL CONTRACTORS HIRED BY THE GROUP TO PROVIDE LABOR AND/OR SERVICES ARE REQUIRED TO SUBMIT TO CONFERENCE SERVICES, A COPY OF THE INSURANCE CERTIFICATE TO INCLUDE THE CRITERIA OUTLINED BELOW. THOSE COMPANIES WOULD INCLUDE, BUT ARE NOT LIMITED TO: GENERAL CONTRACTORS, PRODUCTION COMPANIES, AUDIO VISUAL COMPANIES, DESTINATION MANAGEMENT SERVICES, STAFFING PROVIDERS, PYROTECHNIC SERVICES, ETC. FOR ADDITIONAL INFORMATION, PLEASE CONTACT YOUR CONFERENCE SERVICES MANAGER. INSURANCE CRITERIA: AT ALL TIMES DURING THE TERM, CONTRACTOR SHALL CARRY AND MAINTAIN IN FULL FORCE AND EFFECT, AT THEIR SOLE EXPENSE, THE FOLLOWING INSURANCE POLICIES WITH INSURANCE COMPANIES REASONABLY ACCEPTABLE TO THE HOTEL AND APPROVED TO DO BUSINESS IN THE STATE OF TENNESSEE. UPON EXECUTION OF THIS AGREEMENT, CONTRACTOR SHALL PROVIDE AN INSURANCE CERTIFICATE NAMING THE HOTEL AS AN ADDITIONAL INSURED AND EVIDENCING THE INSURANCE COVERAGE DESCRIBED BELOW: COMPREHENSIVE GENERAL LIABILITY INSURANCE WITH LIMITS OF NOT LESS THAN $2,000,000 EACH OCCURRENCE AND ANNUAL AGGREGATE; BUSINESS AUTOMOBILE LIABILITY INSURANCE COVERING ALL VEHICLES USED IN CONNECTION WITH THIS AGREEMENT WITH LIMITS OF NOT LESS THAN $1,000,000 EACH ACCIDENT; AND WORKERS COMPENSATION INSURANCE IN ACCORDANCE WITH THE PROVISIONS OF THE WORKERS COMPENSATION ACT IN THE STATE OF TENNESSEE. COOKING PERMIT: A COOKING PERMIT MUST BE COMPLETED BEFORE ANY COOKING ACTIVITY IS PERMITTED WITHIN THE CONVENTION CENTER. A 3A40 B.C. FIRE EXTINGUISHER MUST BE IN THE BOOTH, WITHIN THIRTY (30) INCHES OF EACH COOKING DEVICE. COMPLIANCE WITH ALL LOCAL HEALTH DEPARTMENT RULES AND REGULATIONS IS REQUIRED. HOLDING TANKS FOR COOKING RESIDUE (OILS, GREASE, ETC.) ARE REQUIRED. CLEANING OF EQUIPMENT IS NOT PERMITTED IN RESORT RESTROOMS. CLEAN UP ARRANGEMENTS MUST BE COORDINATED IN ADVANCE THROUGH SHOW MANAGEMENT. NO GREASE LADEN VAPOR IS PERMITTED. Revised 6/12/

15 CONTACTS EXHIBIT HALL MANAGER..JIM HENRY ELECTRICAL SUPERVISOR.TONY WILCOX EXHIBITOR SERVICES MAIN LINE: EXHIBITOR SERVICES E MAIL: RACHEL.C.SMITH@GAYLORDHOTELS.COM FAX LINE: INDEMNIFICATION: INDEMNIFICATION OF THE HOTEL: TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, CONTRACTOR AGREES TO RELEASE, INDEMNIFY, DEFEND AND HOLD HARMLESS THE HOTEL AND ALL AFFILIATED PARTIES, THEIR OFFICERS, SHAREHOLDERS, DIRECTORS, AGENTS AND EMPLOYEES OF AND FROM ANY AND ALL LIABILITY, CLAIMS, LIENS, DEMANDS, ACTIONS AND CAUSES OF ACTION WHATSOEVER (INCLUDING REASONABLE ATTORNEY S FEES AND COSTS) ARISING OUT OF OR RELATED TO ANY LOSS, COST, DAMAGE OR INJURY, INCLUDING DEATH, CAUSED OR ARISING FROM CONTRACTOR S MISCONDUCT OR NEGLIGENT ACTS, ERROR OR OMISSIONS OF CONTRACTOR, ITS EMPLOYEES, OFFICERS, DIRECTORS, AGENTS, INDEPENDENT CONTRACTORS OR SUBCONTRACTORS IN CONNECTION WITH THE SERVICES OR ANY BREACH OF THIS AGREEMENT BY CONTRACTOR. INDEMNIFICATION OF CONTRACTOR: TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, THE HOTEL AGREES TO RELEASE, INDEMNIFY, DEFEND AND HOLD HARMLESS CONTRACTOR AND HIS AFFILIATES, OFFICERS, DIRECTORS, AGENTS AND EMPLOYEES OF AND FROM ANY AND ALL LIABILITY, CLAIMS, LIENS, DEMANDS, ACTIONS AND CAUSES OF ACTION WHATSOEVER (INCLUDING REASONABLE ATTORNEY S FEES AND COSTS) ARISING OUT OF OR RELATED TO ANY LOSS, COST, DAMAGE OR INJURY, INCLUDING DEATH, CAUSED BY OR ARISING FROM THE HOTEL S MISCONDUCT OR NEGLIGENT ACTS, ERRORS OR OMISSIONS OF HOTEL S EMPLOYEES, OFFICERS, DIRECTORS, AGENTS, INDEPENDENT CONTRACTORS OR SUBCONTRACTORS IN CONNECTION WITH THE SERVICES OR ANY BREACH OF THIS AGREEMENT BY THE HOTEL. Revised 6/12/