Faribault Public Schools ISD # st Avenue NW, Suite 1 Faribault, MN Band Equipment Request for Proposals

Transcription

1 Faribault Public Schools ISD # st Avenue NW, Suite 1 Faribault, MN Band Equipment Request for Proposals Due by noon on Friday, July 24, 2015 (Central Time)

2 PART 1 - GENERAL 1.01 DEFINITIONS The term District means Faribault Public Schools, ISD #656 and any department or board of the school district. The term Vendor means the person, firm, or corporation who is submitting this Request for Proposal for consideration to furnish specified merchandise or services. The term RFP refers to this Request for Proposal REQUESTS FOR PROPOSAL (RFP) Sealed RFPs will be received at the District Office, c/o Colleen Mertesdorf, Director of Finance and Operations, st Avenue NW, Suite 1, Faribault, MN, until 12:00 Noon Central Time on Friday, July 24, 2015 for the furnishing, delivery, and service of band instruments for Faribault Public Schools in accordance with the specifications set forth herein and the "other" terms, conditions and instructions to the specifications. All RFPs received after the time stated above will not be considered. The Vendor assumes the risk of any delay in the mail or in the handling of mail by employees of the school district. Whether the RFP is sent by mail or by means of personal delivery, the Vendor assumes responsibility for having their RFP clocked in on time at the place specified. Telephone amendments will not be accepted at any time INSTRUCTION TO VENDORS A. All RFPs must be typewritten or printed in ink and submitted on the forms provided. A proposal form has been supplied in Part 4 of these specifications. B. All RFP envelopes must bear the inscription, "SEALED REQUEST FOR PROPOSAL FOR BAND INSTRUMENTS FOR FARIBULT PUBLIC SCHOOLS and be addressed to: Faribault Public Schools, c/o Colleen Mertesdorf, Director of Finance and Operations, st Avenue NW, Suite 1, Faribault, MN, Questions regarding the specifications: contact Pat Kunkel, Middle School Band Director at or pkunkel@faribault.k12.mn.us; contact Joe Timmer, High School Band Director at or jtimmer@faribault.k12.mn.us. Questions regarding the RFP: call Colleen Mertesdorf at C. Withdrawal of Vendors: An RFP once delivered to the formal custody of ISD #656 may not be withdrawn until after the RFPs are opened and acknowledged; no RFP may be withdrawn for a period of sixty days from the opening thereof. Once documents have been received by ISD #656 all documents become the property of ISD #656. When documents are opened they become public information and any restrictions put upon the School District regarding the sharing of information or duplicating copies after opening will be grounds to reject those proposals. D. Collusion of Vendors: Collusion of Vendors is cause for rejection of all Vendors thus involved. 1

3 1.04 RFP AWARD The School Board of Faribault Public Schools will make the award. The District reserves the right to reject any or all proposals, to waive any informality and to accept the proposal deemed to be in the best interest to the District. No change or alteration will be considered after the RFP bid opening GENERAL ITEM SPECIFICATIONS A. Only new equipment/materials will be supplied under this RFP unless specifically noted in Part 2 Specifications for Band Equipment. B. The Vendor will provide a list of school districts in the area as references for the equipment/materials and services being proposed. C. The Vendor must be prepared to demonstrate the quality of their equipment/materials in terms of these specifications to the satisfaction of the Middle School and High School Band Directors if so requested DELIVERY All items will be delivered F.O.B. destination-no freight allowed. Cost of delivery of equipment is included in prices and delivery shall be made only as called for on the contract. The Vendor is responsible for all equipment until it has been received by Faribault Public Schools TAXES MINNESOTA TAXES: Instrumentality s of the State of Minnesota are not subject to the State of Minnesota Sales Tax pursuant to Minnesota Laws of 1967, Extra Session, Chapter 32, Article XIII, Section 25, Subd 1, Para. (J) PAYMENT The District will not accept payment terms of less than 35 days or discounted payment terms of less than 10 days from date of receipt. Date of receipt means the completed delivery of the goods or services or the satisfactory installation, assembly or specified portion thereof, or the receipt of the invoice for the delivery of the goods or services, whichever is later (MN Statute ). Invoices should be mailed directly to Faribault Public Schools, Accounts Payable, st Avenue NW, Suite 1, Faribault, MN DEVIATION FROM SPECIFICATIONS Where certain makes, types and sizes of equipment are specified, it is not the intent to discriminate against any approved equal, but is intended to inform the Vendor of the function and general quality in which the District is interested. The Vendor may submit a RFP for any similar or equal equipment, which will meet and serve the purpose specified. All vendors who wish to provide a product, which has not been approved by the School District as an equal to that which is specified on the RFP Form must be accompanied by comparison data and/or sample of the item or equipment outlined in these specifications, which meet the District s requirements. 2

4 1.10 WARRANTY Vendor will guarantee equipment against any defect in workmanship and material as manufacturer s warranty may declare. Vendor will check in weekly in person with the Band Directors and will perform any necessary adjustments and repairs to ensure peak performance of specified equipment. PART 2 - SPECIFICATIONS FOR BAND EQUIPMENT All equipment is to be new with the exception of the Middle School clarinets. The Middle School clarinets will be wood instruments of these lines: Buffet, Noblet, Normandy, Selmer Paris, or other manufacturers preapproved by Mr. Kunkel. They will be as new in pads and mechanical function and will be fitted with the M30 Profile 88 mouthpiece. Surface scratches are acceptable, but cracks through tone holes and deep cracks are not acceptable. 3

5 PART 3 - REFERENCES Please list the name, contact person, address, and phone number of three school districts that you currently work with in our area. 1.) School District Name Contact Person Address City, State, Zip Phone Number 2.) School District Name Contact Person Address City, State, Zip Phone Number 3.) School District Name Contact Person Address City, State, Zip Phone Number 4

6 PART 4 PROPOSAL FORM VENDOR NAME Middle School Band Equipment: Instrument Brand Model Qty Comments Price Per Instrument Total Costs Baritone Saxophone Yamaha YBS 52 1 Clarinet see note below see note below 11 Euphonium Yamaha YEP Flute Yamaha YFL French Horn Yamaha YHR 314ll 9 Oboe Yamaha YOB Trombone Yamaha YSL 200AD 1 Trumpet Yamaha YTR 200AD 14 Tuba Yamaha YBB 105MWC 10 Bassoon Fox Fox 41 2 Note on Clarinets: Clarinets will be wood instruments of these lines: Buffet, Noblet, Normandy, Selmer Paris, or other manufacturers preapproved by Mr. Kunkel. They will be "as new" in pads and mechanical function and will be fitted with the M30 Profile 88 mouthpiece. Surface scratches and cracks are acceptable, but cracks through tone holes and deep cracks are not acceptable. High School Band Equipment: Instrument Brand Model Qty Comments Price Per Instrument Total Costs AIRlift Stadium Hardwear for Bass Drum Mapex RM SHBA 4 AIRlift Stadium Hardwear for Tenors Mapex RM SHQA 3 AIRlift Stadium Hardwear for Snare Drum Mapex RM SHSA 4 Bari Sax Yamaha YBS 52 1 Mellophone Yamaha YMP 204MS 4 Marimba Adams MCKV 43 1 Concert Bells Yamaha YG 120S100 1 Tuba Yamaha YBB Valve Rotary Marching Tuba Yamaha YBB 202MSWC 1 Euphonium Yamaha YEP Valve Drum Pads Vic Firth Heavy Hitter Stock Pads HHPST 10 Snare Drum Stands see comments column see comments column 10 Yamaha, Mapex, Pearl Concert Height Tenor Sax Yamaha TYS Trombone Bach 42BO Bore w/f attachment

7 PART 5 - ACCEPTANCE I, the undersigned, hereby certify that I am a duly authorized agent of and have the authority to submit this RFP for consideration. I acknowledge that all 7 pages of the RFP document for band equipment have been received and agree to the terms contained therein. SIGNED: NAME: (print or type your name) VENDOR NAME: ADDRESS: PHONE #: FAX #: The following documents must be submitted for a complete RFP package: 1) References 2) Proposal Form 3) Signed Acceptance 6