No. 1 Sealed hard copy bid. N/A. 2 Soft copy bid on a CD. 3 One A4 and one B5 book samples matching the outlined specifications.

Transcription

1 Vendors are required to refer to the below checklist and ensure that all documents; both hard copies and soft copies are provided. When submitting the soft copy file, each item in the table below should be saved as a distinct file in (Word or pdf) within the overall zipped proposal folder. Please provide them in the directed order, with Section A [Title of Section] through Section [X] [Title of Section]. Item Description Section titles. No. 1 Sealed hard copy bid. N/A 2 Soft copy bid on a CD. 3 One A4 and one B5 book samples matching the outlined specifications. 4 One A4 and One B5 book dummies matching the outlined specifications. 3 Valid business registration document. A. Business registration documents. (To be saved as one 4 Valid business permit. Word/PDF file). 5 PIN Certificate. 6 Valid Tax Compliance Certificate. 7 Company Profile. 8 Audited financial accounts for the last 2 years, Fiscal year 2016 and Fiscal year Vendors should provide an explanation if their 2017 audited financials are not yet ready Fiscal year can be accepted in case the vendor s financial years ends on a month that it is not practical to have the 2017 audited financials ready at the time of bid submission. Draft 2017 should however be submitted. B. Audited financial accounts. (To be saved as one Word/PDF file). 9 Disclosure of any third parties or outsourced services to be sub-contracted for any part of this bid. Vendors should provide an explanation if their 2017 audited financials are not yet ready by the date of proposal submission. 12 Attachment C: Past performance references. C. Past performance references. 13 Attachment E: Machinery specifications and output template. In addition to filling the template, Vendors should provide a flow chart / graph / narrative describing the particular machines that they will use to D: Machinery specifications and output template.

2 14 execute/deliver this PO, with a description of the potential bottlenecks and how they plan to balance their work to minimize logjams. Documentation illustrating: 1. Knowledge of collating, packing and labelling of books by (a) School (b) Per zone (c) Per County. 2. How collating, packing and labelling to a designated premises shall be executed. E: Collating, Packing and Labelling documentations. 15 Documentation illustrating how delivery to a designated premises shall be executed. 16 Documentation that demonstrates that vendors have sufficient internal quality control procedures for paper and textbooks. F: Delivery documentations. G: Quality control policy and procedures. 17 Documentation that demonstrates that vendors have quality assurance policy and procedures; these include Quality standards accreditations such as ISO certification that the vendors may have. 18 Attachment F: Past performance template. H: Past performance template. 19 A Gantt chart. I: Gantt chart. 20 Financial proposal in USD. J: Financial proposal. I confirm that all the requirements detailed in this checklist have been provided: Name Signature Date..

3 REQUEST FOR QUOTE/PROPOSAL (RFQ/RFP) Commodity/Service Required: Type of Procurement: Printing of Pupil s Books and Teacher s Guides (Grade 2) Public and APBET schools, 2018 One-Off Type of Contract: Fixed Price Term of Contract: Time of Delivery Contract Funding: USAID AID-615-C This Procurement supports: USAID Tusome Early Grade Reading Activity in Kenya Submit Proposal to: Attn: Selection Committee USAID Tusome Early Grade Reading Activity RTI International, Nairobi Regional Office The Westwood, 5th Floor Next to Apollo Centre, Vale Close Ring Road Parklands, Westlands P.O. Box 1181 Village Market Nairobi, Kenya Date of Issue of RFP: 8 th May 2018 Date Questions from Supplier Due: 15 th May 2018 at 17h00 EAT via to procurement@tusome.rti.org Date Proposal Due: 22nd May 2018 at 17h00 EAT Approximate Date Purchase Order Issued to Successful Bidder(s): To be determined

4 Method of Submittal: Bids shall be submitted in both hard copy and a soft copy on a CD using the RTI RFQ format, fully signed and stamped, and addressed with attention to: The Selection Committee USAID Tusome Early Grade Reading Activity in Kenya RTI International Nairobi Regional Office The Westwood, 5th Floor Next to Apollo Centre, Vale Close Ring Road Parklands, Westland P.O. Box Nairobi, Kenya International vendors should submit hard copies via DHL or FEDEX (or other appropriate means), to be received by the bid submission deadline. A confirmation should be sent to procurement@tusome.rti.org alerting the courier means used, the courier company name and a waybill number by the vendors. Local vendors should submit sealed bids to the Tender Box at the address stated above. Samples and dummies of the books should be enclosed in the package containing the bids. The delivered samples shall remain in the custody of RTI even after the evaluation process and be kept for future references. Bids addressed to individuals or containing other external markings that can identify the vendor will be automatically disqualified. A marking to identify the samples as coming from a given vendor, however, must be included inside the package. Both the technical and the financial proposal must be submitted as one bid The Bidder/Seller agrees to hold the prices in its offer firm for 90 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP/RFQ. Solicitation Number: FY18 TUSOME - Printing 002 Attachments to RFP: 1. Attachment A - Commodity Specifications 2. Attachment B - Instructions to Bidders/Sellers 3. Attachment C - Past Performance References 4. Attachment D - Packing Schedule by Zone 5. Attachment E Machinery specifications and outputs 6. Attachment F Past performance template 7. All PO Terms and Conditions are incorporated by reference. They can be reviewed on our website at: or for commercial items:

5 (hereinafter the Terms ). Supplier s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier s agreement to the Terms. The Terms may only be modified in writing signed by both parties. All bidders/sellers are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement.

6 ATTACHMENT A COMMODITY SPECIFICATIONS Book specifications for printing USAID Tusome Early Grade Reading Project in Kenya Note: All costs should include cost of pre-press Title No. of copies* Class Extent (pages) Format Portrait/ Landscape Page dimensions Text colours Text Material Cover colours Cover Material Finishing Binding 1. English Pupil s Grade 2 1,200,000 G2 152 B5 Portrait 176 x 250 mm 4- colour 70gsm bond paper 4-colour 240gsm cover board UV varnished Threadsewn 2. Kiswahili Pupil s Book Grade 2 1,200,000 G2 152 B5 Portrait 176 x 250 mm 4- colour 70gsm bond paper 4-colour 240gsm cover board UV varnished Threadsewn 3. English Teacher s Guide Grade 2 32,500 G2 176 A4 Portrait 210 x 297 mm 4- colour 70gsm bond paper 4-colour 240gsm cover board UV varnished Threadsewn 4. Kiswahili Teacher s Guide Grade 2 32,500 G2 180 A4 Portrait 210 x 297 mm 4- colour 70gsm bond paper 4-colour 240gsm cover board UV varnished *Please note that all quantities listed above are estimates and that the final quantities will be determined at a later date. For bidding purposes, the quantities are subject to a +/- 10% variance. Bidders will be held to the quoted unit prices as long as the quantity is within the +/- 10% range. Books will be printed after KICD approval. Threadsewn

7 Description of Books and Other Information Physical Specifications: Text paper 70 gsm, white, MF, wood free offset with a minimum 90% whiteness and 90% opacity. Cover card A minimum of 240 gsm one-sided coated white art board with grain direction parallel to spine and with high gloss UV finish. Binding styles Thread-sewn sections with minimum four stitches, fully glued on spine and up to, but not exceeding, the hinges using appropriate, flexible adhesives. Sections must be fully glued to covers to make a square spine. Cover should be four-scored to provide minimum 6 mm and maximum 8 mm hinges fully glued front and back. Cut flush. The application and use of appropriate glues, which maintain flexibility during the expected book life and do not dry out or crack. Print quality Note that the expected print quality is offset print quality with sharp text and images. Additional Information: Inspection of documents to ascertain quality The selected vendor should arrange for inspection of the paper quality at their cost prior to printing. In addition, the selected vendor shall provide a certificate to confirm quality of the text and cover material, to be submitted when printing is completed. Packing Books should be (a) collated and (b) packed by school, per zone, per county, (c) properly labeled, (d) packed in water proof packages, and delivered to an RTI designated warehouse in Nairobi, Kenya. See Attachment D: Draft Packing Schedule by Zone. Delivery schedule All books should be delivered to an RTI designated warehouse in Nairobi, Kenya. The selected vendor will be responsible for arranging and executing the offloading of the materials at the designated warehouse. Bid Submission Bids shall be submitted in both hard copy and a soft copy on a CD using the RTI RFQ format, addressed to the selection committee at the USAID Tusome Early Grade Reading Activity in Kenya, fully signed and stamped. Bids containing other external markings that can identify the vendor or addressed to individuals will be automatically disqualified. Exchange Rate Exchange rate used for the quotation should be provided. Attachment A

8 For bids to be considered as responsive, they MUST meet the below Mandatory Eligibility requirements. Failure to provide any of these will guarantee immediate disqualification from the bid and will result in RTI ceasing to review the submission further. The vendor must: Submit a copy of valid business registration document. Submit a copy of valid business permit. Submit a copy of PIN Certificate. Submit a copy of valid Tax Compliance Certificate. Submit a copy of the company Profile. Submit a copy of their Audited financial accounts for the past 2 years, including Profit & Loss Statement and the Balance Sheet. Unaudited financial statements will not be accepted. Vendors need to provide an explanation if their 2017 audited financials are not ready for submission. Disclose any third parties or outsourced services that they propose for sub contracting for any part of this bid. Please note that any proposed third party will be evaluated for the mandatory requirements and technical capacity. These proposed third parties will form part of the LPO terms and conditions as key partners to the contract. However, the main contracted vendor (bid winner) will be responsible for all the deliverables as per the LPO. Submit one A4 sample and one B5 sample of books printed to similar specifications. (The samples should be as per the specifications detailed in Attachment A.) Sample textbooks and supplementary educational material printed are preferred. Provide one blank A4 dummy and one blank B5 dummy using the same specifications provided in Attachment A above. List three (3) previous clients (including details of their phone number(s), physical location, name of at least two contact people and address(es) using the template provided in Attachment C. Using the template in Attachment F, provide details of prior work of similar scope, size, and value. The projects/references listed in Attachment F may be different from those listed in Attachment C, but are not required to be. Product Expectations: To meet or exceed the specifications provided above. Deliverables, Timelines, Special Terms and Conditions: As per the contract. Attachment A

9 Item # Description of Commodity Quantity to be Purchased Pricing. 1 English Pupil s Grade 2 1,200,000 Copies Unit of Measure Unit Fixed Price (Each) Kshs Total Fixed Price * Kshs 2 Kiswahili Pupil s Book Grade 2 1,200,000 Copies 3 English Teacher s Guide Grade 2 32,500 Copies 4 English Teacher s Guide Grade 2 32,500 Copies Printing cost. Storage of printed books (prior to shipping), if applicable Collation, packing and labelling of material per school, per zone, per county Shipping of printed and packaged books to specified warehouse in Nairobi, Kenya - Exclusive of Duty. (Applicable to international vendors only) Detailed taxes (Including VAT and Duty) and other costs related to importation, if applicable Total cost Note: Bidders are required to quote for all books. Partial quote of specific types of books will not be accepted. This award will be for fixed price, such that for any VAT, Duty, or other taxes, RTI will seek reimbursement/exemption on a cost-reimbursable basis, based on receipts and other appropriate supporting documentation. Vendors commit to refund any VAT and/or Duty amounts upon RTI s submission of an approved DA1 form or exclude VAT amounts from invoice depending on the progress of securing the approval. Please also include a quote of the INCOTERM DDP pricing (i.e. delivery to final destination including passing through customs) to Nairobi, Kenya. All items should be printed and compiled before the shipment is made in its entirety. Attachment A

10 Lead Time Availability (Number of Days to complete) No of days from receipt of LPO to receipt of sufficient paper to begin uninterrupted printing (A) Total number of days from receipt of CRCs to production of proofs (B) Total number of days from receipt of approved proofs to start of production (C) Total number of days to print (D) Total number of days to collate, pack & label books by school/ zone/ county (E) Total number of days to complete the job* (F) * If the time to complete the job will be less than A + B + C + D + E, vendors should provide a Gantt chart detailing the processes which will run concurrently. Attachment A

11 By signing this attachment, the bidder confirms he has a complete understanding of the specifications and fully intends to deliver items that comply with the above listed specifications. Signature: Title: Date: Attachment A

12 ATTACHMENT B INSTRUCTIONS TO BIDDERS/SELLERS 1. Procurement Narrative Description: The Buyer (RTI) intends to purchase commodities and/or services identified in Attachment A. The Buyer intends to purchase the quantities (for commodities) and/or services (based on deliverables identified in a Statement of Work). The term of the Ordering Agreement shall be from Award Date to the Delivery date of the Offeror unless extended by mutual agreement of the parties. The Buyer intends to award to a single approved supplier based on conformance to the listed specifications, the ability to service this contract, and selling price. We reserve the right to award to more than one bidder. If an Ordering Agreement is established as a result of this RFQ/RFP, supplier understands that quantities indicated in the specifications (Attachment A) are an estimate only and RTI does not guarantee the purchase quantity of any item listed. 2. Procuring Activity: This procurement will be made by Research Triangle Institute (RTI International), located at The Westwood, 5th Floor, Next to Apollo Centre, Vale Close, Ring Road Parklands, Westlands, Nairobi, Kenya who has a purchase requirement in support of a project funded by USAID RTI shall award the initial quantities and/or services and any option quantities (if exercised by RTI) to Seller by a properly executed Purchase Order as set forth within the terms of this properly executed agreement. 3. Proposal Requirements. All Sellers will submit a quote/proposal which contains offers for all items and options included in this RFQ/RFP. All information presented in the Sellers quote/proposal will be considered during RTI s evaluation. Failure to submit the information required in this RFQ/RFP may result in Seller s offer being deemed non-responsive. Sellers are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach RTI s office designated in the RFQ/RFP by the time and date specified in the RFQ/RFP. Any offer, modification, revision, or withdrawal of an offer received at the RTI office designated in the RFQ/RFP after the exact time specified for receipt of offers is late and may not be considered at the discretion of the RTI Procurement Officer. The Seller s proposal shall include the following: (a) The solicitation number: (b) The date and time submitted: (c) The name, address, and telephone number of the seller (bidder) and authorized signature of same: (d) Validity period of Quote: (e) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. Attachment B Page 1

13 (f) Lead Time Availability of the Commodity/Service. (g) Terms of warranty describing what and how the warranties will be serviced. (h) Special pricing instructions: Price and any discount terms or special requirements or terms (special note: pricing must include guaranteed firm fixed prices for items requested. (i) Payment address or instructions (if different from mailing address) (j) Acknowledgment of solicitation amendments (if any) (k) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including points of contact with telephone numbers, and other relevant information) (l) Special Note: The Seller, by his response to this RFQ/RFP and accompanying signatures, confirms that the terms and conditions associated with this RFQ/RFP document have been agreed to and all of its attachments have been carefully read and understood and all related questions answered. 4. Forms: Sellers (potential bidders or suppliers) must record their pricing utilizing the format found on Attachment A. Sellers must sign the single hardcopy submitted and send to address listed on the cover page of this RFQ/RFP. 5. Questions Concerning the Procurement. All questions in regards to this RFQ/RFP to be directed to Selection Committee at this address: The cut-off date for questions is 15 th May, 2018 at 17h00 EAT 6. Notifications and Deliveries: Time is of the essence for this procurement. Seller shall deliver the items or services no later than the dates set forth in the contract that will be agreed by both parties as a result of this RFQ/RFP. The Seller shall immediately contact the Buyer s Procurement Officer if the specifications, availability, or the delivery schedule(s) changes. Exceptional delays will result in financial penalties being imposed of Seller. 7. Documentation: The following documents will be required for payment for each item: (a) A detailed invoice listing Purchase Order Number, Bank information with wiring instructions (when applicable) (b) Packing List (c) All relevant product/service documentation (manuals, warranty doc, certificate of analysis, etc.) Attachment B Page 2

14 8. Payment Terms: Refer to RTI purchase order terms and conditions found in ses.pdf, or Payment can be made via wire transfer or other acceptable form. Sellers may propose alternative payment terms and they will be considered in the evaluation process. 9. Alternative Proposals: Sellers are permitted to offer alternatives should they not be able to meet the listed requirements. Any alternative proposals shall still satisfy the minimum requirements set forth in Attachment A Specifications. 10. Inspection Process: Each item shall be inspected prior to final acceptance of the item. All significant discrepancies, shortages, and/or faults must be satisfactorily corrected and satisfactorily documented prior to delivery and release of payment. 11. Evaluation and Award Process: The RTI Procurement Officer will award an agreement contract resulting from this solicitation to the responsible Seller (bidder) whose offer conforms to the RFQ/RFP will be most advantageous to RTI, price and other factors considered. The award will be made to the Seller representing the best value to the project and to RTI. For the purpose of this RFQ/RFP, price, delivery, technical and past performance are of equal importance for the purposes of evaluating, and selecting the best value awardee. RTI intends to evaluate offers and award an Agreement without discussions with Sellers. Therefore, the Seller s initial offer should contain the Seller s best terms from a price and technical standpoint. However, RTI reserves the right to conduct discussions if later determined by the RTI Procurement Officer to be necessary. The evaluation factors will be comprised of the following criteria: a) TECHNICAL CAPACITY: Vendors will be required to demonstrate their technical capability and capacity by providing the following documentary evidence. i. No of years in operation- (A minimum of three years in operation prior to the date of quotation submission with an important part of its business being the manufacturing of printed and bound educational materials). ii. Production capacity Detailed listing of manufacturing equipment and specifications of each (Year of manufacture, impressions/copies output volumes per day during peak months) Refer to Attachment E. iii. Packing The vendor to illustrate knowledge in collating, packing and labelling of books by school, per zone, per County and delivery mechanism to a designated premises Books should be collated and packed by school, per zone and properly labeled, packed in water proof packages and delivered to an RTI designated warehouse in Nairobi, Kenya. See attachment D Draft Packing Schedule by Zone/Cluster. Attachment B Page 2

15 (b) QUALITY. Dummies and Sample shall be evaluated for conformance to the specifications described in RFQ/RFP Attachment A. Vendors are expected to provide documentation that demonstrates that they have sufficient internal quality control procedures for paper and textbooks. The bidder will also be assessed for quality performance in relation to previous contracts. In addition, bidders should provide their quality assurance policy and procedures as part of this solicitation response and any Quality standards accreditations such as ISO certification that they may have. (c) PAST PERFORMANCE. Bidders must demonstrate their capability to provide the items/services requested in this solicitation in a timely and responsive manner. Bidders should successfully demonstrate that they have completed at least 3 contracts with similar scope of this project. The scope of work of the previous projects should be clearly described to give a clear picture/specifications of the work carried out-refer to Attachment F. (d) DELIVERY. Seller should provide the most advantageous delivery schedule. The vendor will provide a Gantt chart showing step by step on how the delivery will be effected. Refer to the link on how to prepare a Gantt chart: Delivery schedule. All books should be delivered to an RTI designated warehouse in Nairobi, Kenya. The selected vendor will be responsible for arranging and executing the offloading of the materials at the designated warehouse. There shall be penalties imposed on the vendor if the total time-to delivery (from sample approval to production of the last book) exceeds the duration projected by the Gantt chart, which shall be incorporated into the contract awarded to the successful bidder. (e) PRICE: Lowest evaluated ceiling price (that meets all of the minimum technical specifications in the RFQ will score maximum points for this evaluation criteria. OTHER EVALUATION CRITERIA. 12. Award Notice. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful supplier within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. 13. Validity of Offer. This RFP in no way obligates RTI to make an award, nor does it commit RTI to pay any costs incurred by the Seller in the preparation and submission of a proposal or amendments to a proposal. Your proposal shall be considered valid for 90 days after submission. Attachment B Page 3

16 14. Representations and Certifications. Winning suppliers under a US Federal Contract are required to complete and sign as part of your offer RTI Representations and Certifications for values over $10, Anti- Kick Back Act of Anti-Kickback Act of 1986 as referenced in FAR is hereby incorporated into this Request for Proposal as a condition of acceptance. If you have reasonable grounds to believe that a violation, as described in Paragraph (b) of FAR may have occurred, you should report this suspected violation to the RTI s Ethics Hotline at or by sending an to ethics@rti.org. You may report a suspected violation anonymously. Acceptance: Seller agrees, as evidenced by signature below, that the seller s completed and signed solicitation, seller s proposal including all required submissions and the negotiated terms contained herein, constitute the entire agreement for the services described herein. By: RTI International Signature: Title: Date: By: (Seller Company Name) Signature: Title: Date: Attachment B Page 1

17 Attachment C Past Performance References Reference 1 Client & Date of work order: Client Phone Number: Location/Address: Name(s) and addresses of at least 2 contact person from the Client: Reference 2 Client & Date of work order: Client Phone Number: Location/Address: Name(s) and addresses of at least 2 contact person from the Client: Reference Client & Date of work order: Client Phone Number: Location/Address: Name(s) and addresses of at least 2 contact person from the Client: Attachment B Page 2

18 Attachment D Draft Packing Schedule per zone. This is a draft packing schedule. All books will be packed by school, by zone, by county. A final packing schedule per zone will be provided to the selected vendor prior to finalization of the Purchase Order. Packing schedule All books for this RFQ will be packaged per school. Please note that the number of book titles per school will be 4 titles per school. Each school s package will be identified by a unique serial number (The serial numbers shall be provided in the packing list) If a school has more than 1 package/box, you will add an additional box number e.g for a school that has 3 boxes; Box 1 will be labeled as Box 1 of 3, box 3 will be named Box 3 of 3 etc. Since the codes denotes the geographic location of the books, all school packages will need to be arranged in order of the code, as shown in the packing list for ease of distribution. Sample packing list The vendor will be provided with a detailed packing list for all the schools. This packing list will include a list of schools, the school codes and the number of books per title per school. A sample packing list will be sent separately on . Please provide the address of the vendor contact person. Labelling Each package/box will be labelled with the following information. (This labelling information will be included in the packing list): Label details Example 1) School code ) Name of school Kukuba 3) Zone Banisa 4) Subcounty Banisa 5) County Mandera 6) Weight 15kg This information should be legible. Labels should be durable and attached to the box with strong adhesive. There are 2 types of labels: 1) Sub county label (printed on coloured label/ paper) A5 Size 2) Zone label (printed in colour) 100 x 25mm RTI shall provide the label information in soft copy to the vendor. All printing of labels will be handled by the vendor. Attachment B Page 3

19 Packing list The vendor will include a detailed packing list in the last box of each school s consignment. In cases where a school has only one package, the vendor will place the packing list inside that package. General packaging instructions The vendor will pack the books in waterproof packages that are shrink-wrapped. The vendor will double strap each box/ package. Weighing of boxes/ packages As part of the quantity checks control, the vendor will be required to weigh and provide a final summary of the weights of all the boxes on each label. The vendor will also provide a final summary as part of the dispatch summaries. The dispatch summary document(s) shall be provided in Excel format. Maximum weight for any box/ package shall be 16 kg. Packaging duration Vendors will include packaging time as part of the duration of the printing and delivery process. Attachment B Page 4

20 Attachment E Machinery specifications and output. MACHINES CATEGORY. PRE-PRESS MACHINES. MACHINE NAME MACHINE MODEL YEAR OF MANUFACTURE FUNCTION eg. Binding, thread sewing, Arranged in logical flow of the production process. DAILY OUTPUT ( 8 hrs production run) PRESS MACHINES. POST-PRESS MACHINES *Vendors should provide a flow chart / graph / narrative describing the particular machines that they will use to execute/deliver this PO, with a description of the potential bottlenecks and how they plan to balance their work to minimize logjams. Attachment B Page 5

21 Presentation of Relevant Past Performance Attachment F Past performance template. Vendors are directed to carefully review the notes below before completing the table below. 1. Vendors are directed to use this form to provide evidence of having successfully completed projects of substantially similar scope (i.e., the nature of the tasks), size (i.e., the volume of printing), and value (i.e., the total contract value). 2. Projects cited must be recent ( ). 3. Multiple projects for the same vendor will be considered separately; i.e., they will be scored as distinct projects. The procurement committee will not aggregate those multiple projects for a single vendor into a single project of an artificially large volume and value. 4. For the purposes of this RFQ, a project is a single contract from a single vendor. 5. The procurement committee will only review and score past performance reports for three projects. A past performance report includes the following: 1. Client company name 2. Contact information for a point of contact authorized to speak for the company as a reference, including a. Full name b. Title c. Phone number d. address The procurement committee reserves the right to contact the client company to verify the information provided in the past performance report. 3. Scanned Copy of the Purchase Order/Contract being used for the past performance report a. Please ensure it is fully legible. Illegible or partially legible scans will be discarded, and the past performance report will not be scored. b. The information indicated in the scanned PO/Contract must tally with the information described/provided in the narrative description. c. The scanned PO/Contract must provide visibility into the scope, size, and value of the project. 4. Narrative description of the project a. This should, at a minimum, include explicit discussion of how the project cited is comparable to the work being commissioned by Tusome through the current RFQ. Be sure to highlight key points of interest including the specifications of the products, materials/processes used, the volume of printing completed, the financial magnitude of the project, etc. Attachment B Page 6

22 b. If the project required the printing of several products, vendors are directed to provide volume subtotals for each product as well as an overall aggregate volume. This should be presented as a table (that can be copied/pasted), not as an image. c. Vendors are directed to indicate the currency in which the contract was denominated. (Kenyan shillings, US dollars, Euros, etc.) For comparison s sake, RTI will apply the exchange rates listed by Oanda for the date of the contract. TABLE 1: PAST PERFORMANCE REPORT 1 Client Company Name Contact Information Name: Title: Phone #: Scanned Copy of LPO PO/Contract Number: Date: Narrative Description Scope: (Nature of the work completed) Size: (Total volume of materials produced) Value: (Total value of the contract) TABLE 2: PAST PERFORMANCE REPORT 2 [embed file here] [narrative description here; expand cell as necessary] Client Company Name Contact Information Name: Title: Phone #: Scanned Copy of LPO PO/Contract Number: Date Narrative Description Scope: (Nature of the work completed) Size: (Total volume of materials produced) Value: [embed file here] [narrative description here; expand cell as necessary] Attachment B Page 7

23 (Total value of the contract) TABLE 3: PAST PERFORMANCE REPORT 3 Client Company Name Contact Information Name: Title: Phone #: Scanned Copy of LPO PO/Contract Number: Date Narrative Description Scope: (Nature of the work completed) Size: (Total volume of materials produced) Value: (Total value of the contract) [embed file here] [narrative description here; expand cell as necessary] By completing and submitting this table, the vendor is giving RTI Express permission to contact any of the proposed referees without having to obtain additional permission form the vendor. Attachment B Page 8