City Commission Agenda Cover Memorandum

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City Commission Agenda Cover Memorandum Originating Department: Parking (PRKG) Meeting Type: Regular Agenda Date: 02/27/2017 Advertised: Required?: Yes No ACM#: 21257 Subject: Resolution No.

1 City Commission Agenda Cover Memorandum Originating Department: Parking (PRKG) Meeting Type: Regular Agenda Date: 02/27/2017 Advertised: Required?: Yes No ACM#: Subject: Resolution No (F) approving the replacement of the City Center parking access and revenue control equipment with the Amano McGann Opus system currently used in other City garages. Ordinance/Resolution: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WEST PALM BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OR TRANSFER OF CITY FUNDS IN FISCAL YEAR 2016/2017 IN ACCORDANCE WITH SECTION 4.03 OF THE CITY CHARTER OF THE CITY OF WEST PALM BEACH, FLORIDA, FOR THE PURPOSE OF AMENDING THE PARKING SYSTEMS OPERATING FUND BUDGET TO PROVIDE FUNDS FOR THE REPLACEMENT OF THE CITY CENTER PARKING GARAGE ACCESS AND REVENUE EQUIPMENT AND TO PROVIDE APPROPRIATIONS FOR THE EXPENDITURES; PROVIDING AN EFFECTIVE; AND FOR OTHER PURPOSES. Staff Recommended Motion: Approve Resolution No (F). Background: The City Center Parking Garage main exit at 400 Banyan Boulevard revenue controlling equipment has not been operable since December due to damage caused by a vehicle. The current revenue controlling equipment used in this garage is outdated and the manufacturer does not keep replacement devices on-hand. Subsequently, the company advised that they have to order the equipment from their plant in Germany and between manufacturing, shipping and installation time, it can be six (6) months. Replacement of this equipment is essential to reduce the loss of revenue we are incurring due to the inability of the equipment provider to maintain, repair or replace the revenue equipment in a timely manner. Without this upgrade, our revenue will be impacted now and in the future if any other equipment were to fail. With this aging equipment and the limited entries and exits in this facility, the best alternative is to replace this outdated equipment now so we can stop loss of revenue and provide more efficient customer service to our parking customers. Replacement of the current revenue controlling equipment with the Amano McGann Opus system will help to mirror the equipment used in our other garages, thereby unifying the Parking

2 AGENDA COVER MEMORANDUM Page 2 C.M. # Date: Administrations equipment. This upgrade will also bring the garage equipment to Payment Card Industry (PCI) compliance with the Europay, Master and Visa (EMC) credit card system standards and take credit card liability from the City of West Palm Beach. Scope of work to be done under this project: All revenue controlling equipment will be replaced in the City Center Garage with Amano McGann Opus system. This system includes two (2) entries gates, two (2) exit gates, one (1) pay-on-foot machine, two (2) entry ticket spitters, and two (2) pay-in-lane machines. This equipment will link to our current software and server. Sufficient funding is allocated in the Parking Systems Administration budget in repair and maintenance and equipment replacement accounts. Fiscal Note Current Year: $275, Annualized: $275, Budgeted: Fully Budgeted Unbudgeted: Funding Source: Operating Comment: Approval will provide appropriations for replacement equipment at the City Center Parking Garage. Electronic Attachments: Click here for assistance with naming convention. Is this ACM related to a Grant? Yes No Is this ACM related to Housing? Yes No Originating Department - Approved by: Linda Mc Dermott on 02/08/ /09/2017 Asst. City Administrator 02/13/2017 City Administrator

3 AGENDA COVER MEMORANDUM Page 3 C.M. # Date: Return to Agenda

4 Resolution No (F) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WEST PALM BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OR TRANSFER OF CITY FUNDS IN FISCAL YEAR 2016/2017 IN ACCORDANCE WITH SECTION 4.03 OF THE CITY CHARTER OF THE CITY OF WEST PALM BEACH, FLORIDA, FOR THE PURPOSE OF AMENDING THE PARKING SYSTEMS OPERATING FUND BUDGET TO PROVIDE FUNDS FOR THE REPLACEMENT OF THE CITY CENTER PARKING GARAGE ACCESS AND REVENUE EQUIPMENT AND TO PROVIDE APPROPRIATIONS FOR THE EXPENDITURES; PROVIDING AN EFFECTIVE; AND FOR OTHER PURPOSES. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST PALM BEACH, FLORIDA, that: SECTION 1: Funds are hereby appropriated within the Parking Systems Operating Fund as follows: FUND 442- PARKING SYSTEMS OPERATING FUND EXPENDITURES Repair and Maintenance Machinery & Equipment Machinery & Equipment City Center Garage ( $40,000) ($235,000) $275,000 SECTION 2: The City Clerk is hereby directed to furnish one (1) certified copy of this resolution to the Director of Finance, one (1) certified copy to the Budget Office and one (1) copy to the Purchasing Division of the City of West Palm Beach after passage. SECTION 3: This resolution shall take effect as provided by law. PASSED AND ADOPTED THIS 27 th DAY OF FEBRUARY,

5 CLIENT Property: Parking Access and Revenue Control System QUOTE Page 1-1/4/2017 Prepared For: Contact Company Address Address Phone City Center Garage Dan Guist City of West Palm Beach MODEL QTY DESCRIPTION ENTRY LANE EQUIPMENT /0SI Entry Station: Bar Code Ticket Dispenser, Flexscan-Ready, LCD Display, Intercom, Dual-Ticket Feed (OPUS) /000-0G00 2 RP40 Proximity Reader Kit for OPUS 2000/4000 Series / Flexscan Barcode Scanner Kit for OPUS 2000/4000 Series / Intercom mounting kit AMG-1850/A944 2 Automatic Barrier Gate, Direct-Drive Motor, Dual Channel Detector, iparcpro Interface Module (OPUS) AL ' Folding Aluminum Gate Arm for AMG-1850 P-NL08-18/30 4 Prefabricated 2' x 6' Sawed-in Detector Loop, 30' Lead-in Wire w/ Sealant Kit ET908AMI 2 Digital Acoustics IP Intercom Module SP607A 4 Low-voltage Surge Protector, RS-422/485, 8-Wire Quick Connect EXIT LANE EQUIPMENT /000-0G00 2 RP40 Proximity Reader Kit for OPUS 7000 Series /0S A10 2 Exit Lane Pay Station "Pay-In-Lane" (OPUS) Supports note, coin, credit card, and validation ticket acceptance. Dispenses cash notes ($10 $5's, $1's). Includes one (1) lockable note vault, one (1) lockable coin vault, bill note recycler, and spare keys. Spare vaults are available AMG-1850/A944 2 Automatic Barrier Gate, Direct-Drive Motor, Dual Channel Detector, iparcpro Interface Module (OPUS) AL ' Folding Aluminum Gate Arm for AMG / Intercom mounting kit ET908AMI 2 Digital Acoustics IP Intercom Module / Flexscan Barcode Scanner Kit for OPUS7800 Series POF Station P-NL08-18/30 4 Prefabricated 2' x 6' Sawed-in Detector Loop, 30' Lead-in Wire w/ Sealant Kit SP607A 2 Low-voltage Surge Protector, RS-422/485, 8-Wire Quick Connect O-0170/ OPUS 7700 Globalcom BV100 Terminal EMV Kit CENTRAL PAY-ON-FOOT STATIONS /0S1-00L1-A10 1 Central Pay Station "Pay-On-Foot" - Lost Ticket Option Supports note, coin, credit card and validation ticket acceptance. Recycles 3 notes, coins, and provides thermal receipt. Includes coin dispensing module and three (3) coin hoppers ($.5, $.10, $.25) Includes one (1) lockable note vault and one (1) lockable coin vault Spare vaults are available Factory Installed Lost Ticket Option / Flexscan Barcode Scanner Kit for OPUS7800 Series POF Station / Intercom mounting kit ET908AMI 1 Digital Acoustics IP Intercom O-0170/ OPUS 7700 Globalcom BV100 Terminal EMV Kit Software AMS4790IP 1 Parkmobile Software Integration Validators O OPUS 9100 Validation Encoder TAX 0 Applicable Tax SHIP 1 Shipping & Delivery Costs For All Products Detailed Above INSTALLATION & TECHNICAL SERVICES

6 CLIENT Property: Parking Access and Revenue Control System QUOTE Page 2-1/4/2017 INSTALL 1 by Amano McGann (Non-Union Labor) Provide a Project Manager to coordinate, plan, and execute the system installation. Supply electrical wiring diagrams and equipment/conduit layout drawings/specs to contractors. Disconnect and unbolt existing parking lane equipment - store on-site per owner's request. Supply all parking control equipment and software listed above. Supply and install all parking equipment and software listed above. Supply of all misc. hardware required (anchor bolts, screws, connecting blocks, logic relays, etc.) Supply/Install new electrical conduits for data/control wiring in accordance with AM drawings. Supply and pull new Belden 8100 series data/control wiring through existing conduits. Supply and pull new Cat5e networking cable through existing conduits. Terminate low-voltage electrical connections. Terminate high-voltage electrical connections to AM equipment only. Program all equipment to customer rates and per operational requirements/policies. Install and configure all operating systems and SQL Server Database. Install and configure all iparcprofessional software applications Install and configure AMS-CHARGE centralized credit card software. Commission all equipment and software for property functionality. One (1) comprehensive training program for all equipment and software modules. - One (1) group training session per iparcprofessional software module. - One (1) group training session on lane equipment operations and maintenance. - One (1) group training session for on-foot Pay Station operations and maintenance. - One (1) group training or supervisor training session on Fee Computer operations and maintenance. - One (1) follow up training session on the iparcprofessional software system, 2 weeks after Go-Live date. Final system testing, checkout, and walk-through. by Electrical Sub-Contractor (IBEW Union Local 1) Disconnect and unbolt existing parking lane equipment - store on-site per owner's request. Install all parking control equipment listed above. Supply/Install new electrical conduits for power wiring in accordance with AM drawings. Supply/Install new electrical conduits for data/control wiring in accordance with AM drawings. Supply and pull new power wiring through conduits in accordance with AM drawings. Supply and pull new Belden 8100 series data/control wiring through existing conduits. Supply and pull new Cat5e networking cable through conduits in accordance w/ AM drawings. Terminate all low-voltage electrical connections in accordance with AM wiring diagrams. Terminate all high-voltage electrical connections in accordance with AM wiring diagrams. Form and pour new traffic islands in accordance with AM equipment layout drawings. Install traffic safety bollards per AM equipment layout drawings. TERMS & CONDITIONS SYSTEM TOTAL: $ 261, DISCLAIMERS 1. Amano McGann assumes that all existing electrical conduit, power cabling, inductive loops, and data cable are serviceable and sufficient for a completely operational system. This quotation does not include supply nor the installation of the aforementioned items. 2. Amano McGann assumes that existing acces card(s) data format is non-proprietary and is thus compatible with the iparcprofessional Card Access system. Custom firmware development charges apply to interface to non-standard access card data formats. 3. This quotation does not include a cardholder database conversion/import from the facility's existing access control system database. Additional professional services fees apply for such work. Upon request, Amano McGann will update this quotation to included a cardholder database conversion/import. PROVIDED BY OTHERS (EXISTING MAY BE SUFFICIENT) 1. Power circuits and wiring provided to traffic islands in accordance with Amano McGann specifications and layout drawings. 2. Electrical conduits for both power and low-voltage wiring in accordance with Amano McGann specifications and layout drawings. 3. Concrete traffic islands in accordance with Amano McGann layout drawings 4. Traffic safety bollards in accordance with Amano McGann layout drawings. 5. High Speed Internet Service with connection provided to the iparcprofessional PC server system (3Mbps download w/ Static IP Address). Failure to provide Internet connectivity and remote access software shall result in standard service charges for any on-site warranty software support. 6. All IP networking hardware to properly configure the iparcprofessional system. IP networking devices include but are not limited to modems, routers, switches, firewalls, and VPN devices. 7. TCP/IP LAN drops to specified areas. 8. Dedicated "P.O.T.S" phone lines or analog PABX extensions with wiring provided to the specified communications head end location. 9. Merchant account with a Credit Card Processor (Clearing House) required for credit card transactions. 10. Overhead rolling grille/door interface, including safety equipment, IR photo-beam, and close timers. 11. Remote desktop software for system support via Internet connectivity. Owner/operator shall provide a secure user account with login/password

CLIENT Property: Parking Access and Revenue Control System QUOTE Page 3-1/4/2017 credentials to Amano McGann. 12. SMTP relay email account with login/password credentials for Business Alerts software.

7 CLIENT Property: Parking Access and Revenue Control System QUOTE Page 3-1/4/2017 credentials to Amano McGann. 12. SMTP relay account with login/password credentials for Business Alerts software. 13. Enable port-forwarding on port 80 for the iparcprofessional web interface application (if applicable). INSTALLATION 1. By Amano McGann and subcontractors as detailed above. 2. All work to be performed during the standard business hours of 8AM - 5PM, Monday through Friday. Additional charges apply for work requested to be performed after standard business hours and/or weekends. 3. Firm start date for installation to be determined after complete order has been received by Amano McGann - St. Louis. 4. Installation scheduling varies based on the current project work-load at the time complete order is received. PRODUCT DELIVERY 1. Estimated eight to ten week lead time (after down payment is received) for product delivery Amano factory and 3rd party vendors. 2. Upon delivery and receipt of materials, property owner must provide a secure storage area for said materials throughout duration of the installation. TAX All prices enclosed in this include any applicable tax. CHANGE ORDERS Any alteration or deviation from the above specifications, including but not limited to any such alteration or deviation involving additional material and/or labor costs, will be executed only upon a written order for same, signed by both Buyer and Amano McGann, and if there is any charge for such alteration or deviation, the additional charge will be added to the contract price of this contract. CANCELLATION & RETURNS Customer may not cancel the accepted, executed quotation/contract without the written consent of Amano McGann. If Amano McGann approves a cancellation or return, Customer agrees to pay a minimum 25% cancellation/restocking charge. All sales involving customized products are non-cancelable and are final. BONDING, INSURANCE & LIQUIDATED DAMAGES 1. Any bonding requirements are not included in this quotation and shall be provided at an additional charge based upon scope. 2. Any insurance requirements outside of standard coverage's carried by Amano McGann are not included in this quotation and shall be provided at an additional charge based upon additional requirements and term of coverage. 3. Liquidated damages are not included in this quotation. WARRANTY One year parts and labor for defects in materials or manufacture from date of delivery to ownership's property. Warranty does not cover damage or malfunctions resulting from acts of God, collision, vandalism, misuse, electrical surges or power failure, use of non-manufacturer approved supplies. PAYMENT TERMS One-third down payment due upon acceptance of quotation. One-third payment due upon on-site delivery of system equipment. Remainder to be invoiced upon completion of system installation net 10 days. Products are ordered upon receipt of one-third deposit payment. Cancellation of contract or P.O. prior to on-site delivery results in a 25% restocking charge. QUOTATION VALIDITY This quotation is valid for 60 days. If the quote is accepted after the expiration date, Amano McGann will issue a revised quote ACCEPTANCE The prices, deliverables, specifications and conditions are satisfactory and are hereby accepted. Amano McGann is authorized to perform the work as specified. To Initiate the ordering process, Please sign below and scan/ to matthew.bates@amanomcgann.com or fax to PROPOSED BY: ACCEPTED BY: Matthew Bates Name: Regional Sales Executive 1/4/2017 Company Name: Title: Date: P.O. #: Signature:

ORACLE HOSPITALITY HOTEL CONSULTING SERVICE DESCRIPTIONS November 3, 2017

ORACLE HOSPITALITY HOTEL CONSULTING SERVICE DESCRIPTIONS November 3, 2017 TABLE OF CONTENTS Service Offerings CONSULTING SERVICE OFFERINGS Part Number ORACLE HOSPITALITY HOTEL PROPERTY MANAGEMENT SYSTEM