Proposal Local Government Division

Transcription

1 Proposal Local Government Division Presented to: Finance Director P.O. Box Stieger Lake Lane Victoria, MN Direct (952) FAX (952) Proposal date: Submitted by: John Randolph Direct (855) Mobile (651) Tyler Technologies Local Government Division rd Street Lubbock, Texas 79414

2 Investment Summary Investment Breakdown Proposal Valid for 120 days Software Investment Annual Fees License Fees 72,955 24,093 72,955 24,093 Tyler On-Demand Investment Annual Fees Hosted Applications - 2,496 Incode Notification 1,680 Tyler U 1,000-5,176 Hardware & Third Party Software Investment Annual Fees Cash Collection Hardware 2, , Professional Services Investment Implementation Services 67,250 Professional Services 14,727 Data & Conversion Assistance Fees 48,610 Installation of Cash Collection Hardware ,837 Project Total 205,877 29,650 Estimated Travel Expenses 35,000 Note: Travel Expenses are billed as incurred based on Federal IRS per diem standards. Tyler will invoice Client for the License Fees listed above upon delivery of the software. Maintenance Fees listed above will be invoiced upon ninety (90) days of delivery and annually thereafter on the anniversary of that date All payment terms are net thirty (30) days

3 Software Licenses Application Software QTY License Fee Per Module Hours Estimated Services License Fee Per Suite Estimated Services Annual Fee Incode Financial Management Suite 17,248 10,500 4,312 Core Financials 1 11, ,000 (Incode Express, General Ledger, Budget Preperation, Bank Reconciliation, Accounts Payable & CellSense) Positive Pay 1 1,815 Included Included Project Accounting 1 3, ,500 Financial Consulting Services 8 1,000 Incode Personnel Management Suite 8,850 17,000 3,863 Personnel Management 1 8, ,000 Employee Self Service (Number of FTE Employees) ,000 (Employee Portal) ESS Time & Attendance (Number of FTE Employees) ,000 ESS Benefits Administration (Number of FTE Employees) ,000 Personnel Management Consulting Service 16 2,000 Incode Customer Relationship Management Suite 28,075 14,000 7,019 Utility CIS System 1 8, ,000 Third Party Printing Interface (Only if you have a 3rd party printer.) 1 5,000 Included Included AMR/AMI Interface 1 3,000 Included Utility Handheld Meter-Reader Interface 1 2,200 Included Included Cashiering 1 3, ,500 (Support Credit/Debit Cards via ETS, PCI Compliant) Credit Card processing via Authorize.Net 1 2,750 Included Included Miscellaneous Accounts Receivable 1 2, ,500 Energov Planning, Regulatory & Maintenance Suite 18,300 17,750 4,575 Permitting & Land Management (PLM) Permitting & Inspections 4, ,000 Customer Relationship Management (CRM) Code Enforcement 2, ,000 System Extensions Customer Portal Permitting & Inspections 2, ,000 Energov Social Integration (Twitter, Facebook, etc ) 1, GIS Server Connection (Required with PLM, LRM &/or CRM) 4, ,000 ig Workforce Server 1, ,000 ig Workforce Apps (each) (IPad, Windows or Android Device) 5 1, Incode Content/Document Management Suite 24,800 8,000 4,325 Secure Signatures (Includes 2 signatures. Additional signatures are $138 each to setup.) 1 1,100 Included Included Output Director Output Director 1 2, ,000 (Base Engine, Print Output Channel, Tyler Content Management Output Channel, Output Channel) Laserfiche Output Channel 1 2,500 Included Included (Include only if you choose LaserFiche over TCM-SE.) Content Management Tyler Content Manager Standard Edition (TCM-SE) 1 6, ,000 (Unlimited Full & Retrieval Licenses, Multiple Scan Stations, Advanced OCR, Content Manager for Incode Applications) Workflow Module for TCM-SE 2, ,000 Tyler Meeting Manager (Agendas, Minutes, Post to Web, etc ) 5, ,000 Laserfiche Financial & Personnel Suite Interface 1 2, (Include only if you choose LaserFiche over TCM-SE.) Laserfiche CRM Suite Interface 1 2, (Include only if you choose LaserFiche over TCM-SE.) Professional Services 14,727 Final Implementation 40 5,000 Project Management 9,727 9,727 Incode Application Subtotal 97, ,250 97,273 67,250 24,093 System Software Subtotal Professional Services 40 14,727 14,727 Preferred Customer Discount (25%) (24,318) Application and System Software Total ,977 72,955 81,977 24,093

4 Professional Services Conversion Services QTY Programming Fee Hours Estimated Services Conversion Fee Financial Applications 15,500 General Ledger 3, ,000 - Chart of Accounts - No History - Budget (2 years + Current) - Summarized YTD History (2 years + Current) Legacy/Historical Views (Summarized into image files.) 1, ,000 Accounts Payable 2, Vendor Master Info, address, primary contact Balances (current year) Vendor Notes, Additional Contacts 1, Legacy/Historical Views (Summarized into image files.) 1, ,000 Project Accounting 2, ,000 - Project Notes, Accounts (Open Projects Only) - Project Account Budgets (Open Projects Only) - Project Account Detail (Open Projects Only) Personnel/Payroll Applications 10,500 Personnel Management/Payroll 5, ,500 - Basic Employee Information - employee master, address, primary contact, standard dates (i.e. hire, birth, termination, leave), standard phones (work, home, cell), current direct deposit, current position, retirement, employee deductions, employee taxes - Current Year Leave Balances - Current Year detailed employee pay history - paycheck earnings, earning distribution, deductions & taxes OR current year quarterly summarized history Direct Deposit detailed history (per year) 2 1, ,000 Legacy/Historical Views (Summarized into image files.) 2, ,000 Utility Billing 17,375 Utility - CIS 10, ,500 - Contacts/Properties/Accounts - Service meter info - meter inventory - Transaction/Consumption/Read History (2 Years) - Metered services (1 metered service) - Non-Metered service (up to 2 services) Bank code, drafts, deposits 2, Notes 1, Permitting & Licensing 5,235 Permits & Inspections 4, ,000 - Permit Master (includes contacts & properties) Conversion Services Total 36, ,375 48,610 Note: Financial data conversion consists of current year plus 2 years history. Utility Billing conversion data consists of current year plus 2 years history.

5 Cash Collection Hardware Miscellanrous Hardware QTY Price Maintenance Maintenance Source Cash Collection All TM-H6000IV printers include PS-180 power supply, ribbon, USB Cable and 50 roll case of paper Epson TM-H6000IV Thermal Receipt Printer - White, USB 1 1, Tyler - 12 mos warranty Media Plus Automated Cash Drawer - White (INCODE) Tyler - 12 mos warranty ***All Media Plus Cash Drawers are 5" H x 16" D x 17" W*** Symbol LS2208 Bar Code Scanner w/ Intellistand Tyler - 12 mos warranty Mag Stripe Reader for Incode Topaz Signature Pad T-L462 - USB (On-Premise Sites) Tyler - 12 mos warranty Cash Collection Hardware Subtotal 2, Installation & Configuration of Cash Collection Hardware 250 Cash Collection Total 2,

6 Hosted Applications Service QTY Charges Initial Year Annual Fee Citizen Portal INCODE Utility Billing On-Line Component Utility Billing Online (4 cents per bill, per month) 2, /month 1,296 1,296 - Data extraction and storage - Address information including - Display of: Legal description* Current status (late, cut off etc) Precinct* Action needed to avoid penalty School district* Current Balance Services at address Deposits on file (optional) * - Subject to data availability Last payment date - Consumption history by service, Last payment amount including graphs Payment arrangements on file - Request for service (optional) Last bill amount - Information change request (optional) Last bill date - Security - SSL (Secure Socket Layer) Bill due date Contracts on file and status Transaction history - Online Payments Payment packet is created to be imported to Utility System NOTE: Customer pays $1.25 fee per transaction for payment on-line. INCODE Accounts Receivable Online Component Monthly support/maintenance fee 100 /month 1,200 1,200 - Display of account status - Display of accounts for payment - Security -- SSL (Secure Socket Layer) - Payment Processing - Credit Card Payment packet is created to be imported to Accounts Receivable System NOTE: Customer pays $1.25 fee per transaction for payment on-line. Hosted Applications Total 2,496 2,496

7 INCODE Notification INCODE Notification for Utility Billing INCODE Notification for Utility Billing ($0.10 per call) Active Accounts 2,700 -Customer Notification by Phone Call Late Notices Call Late Notices General Notifications - Call Lists automatically generated - Account updated after call - Custom message for each call type - Call Message can be English or Spanish - Generate reports based on call results Note: The Utility will be billed at the rate specified above for all calls made. The Utility will be billed quarterly by Tyler Technologies for calls conducted. INCODE Notification Total 1,680

8 Tyler On Demand - Tyler U Service Annual Fee Tyler On Demand - Tyler U Tyler U Subscription 1,000 - E-learning courses available for all employees during the subscription period - Unlimited access to hundreds of e-learning courses spanning the entire suite of Tyler applications - Unlimited access to on-demand Continuing Professional Education credit courses certified by NASBA standards - Unlimited access to Government compliance courses such as HIPAA Compliance, Red Flag Rules, and Workplace Harassment Prevention - Available 24/7 - New courses created continually Tyler Technologies, Inc. is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: Tyler Online Training Center Total 1,000