Understanding your Travel Creative Carbon Scotland

Transcription

1 Understanding your Travel Creative Carbon Scotland Fiona MacLennan

2 The world is waking up? 06/02/2015 Carbon measurement and reduction in the Arts 2

3 Achieving Creative Scotland s policy aims Creative Scotland works collaboratively with Creative Carbon Scotland and funded organisations to deliver these key aims. Share good practice and case studies. Help the Arts influence the wider public Tell positive stories about sustainable behaviour Set annual reporting requirements for organisations. Produce annual report on sector environmental impact Set expectations for sustainable behaviour 06/02/2015 Carbon measurement and reduction in the Arts 3

4 Measuring and reporting Carbon emissions relating to: Energy and Water in buildings Waste Landfill Recycling (Scottish Carbon Metric) Travel Business Touring Visiting Artists (Audiences?)

5 Aims of Workshop Understand the Travel in your organisations What you can control and influence Understand the basics of travel emissions How to measure and record your travel How to calculate the Carbon footprint from your travel data

6 First steps to recording and reporting Analysis Understand travel Establish boundaries 06/02/2015 Carbon measurement and reduction in the Arts 6

7 Exercise 1: Your travel Action plan Type of travel What data do you need? Who will provide the data How do you get the information Who will collate the information for reporting This is the travel type you will measure and report For example: Mileage Mode Number of people Amount of fuel For example Person who travels or Person who books travel Person who handles receipts and statements For example: Fill in a claim form Enter information into a spreadsheet Make it part of contract document For example: Production Admin Accounts admin

8 Establish boundaries What should you report on? Audiences Staff and company travel? Influence???? Staff Commuting? Control Some artists Touring Touring artists What can you influence??? No control Location? Public Transport Think of as many types of travel as you can and assign them to one of the circles Boundaries are not always clear cut!

9 Exercise2: Think of all your travel types enter in the boxes Use the reporting box to fill in column 1 of Action plan For reporting No control or influence Maybe next year

10 Exercise 1: Your travel Action plan Type of travel What data do you need? Who will provide the data How do you get the information Who will collate the information for reporting This is the travel type you will measure and report For example: Mileage Mode Number of people Amount of fuel For example Person who travels or Person who books travel Person who handles receipts and statements For example: Fill in a claim form Enter information into a spreadsheet Make it part of contract document For example: Production Admin Accounts admin Staff travel Taxis for late workers Expenses for board meetings Freighting Artist Travel

11 First steps to recording and reporting Analysis Understand travel Establish boundaries Recording What data? Mode/distance fuel Who provides? Accountant Claimants How to record? ClaimExpenses Spreadsheets? 06/02/2015 Carbon measurement and reduction in the Arts 11

12 Recording understand what matters What key items of data do you need to collect? Mode of travel Distance Number of people if travelling by train, bus, ferry or plane Fuel in company vehicles

13 Travel mode matters (Kg CO2eq) Public transport it s going anyway /person /person 0.06/person Fewer km less CO2 Journey length has a big impact Travel mode KG CO2 per passenger-km Walk/Cycle Car (average load 1.6 passengers) Bus (diesel bus 50% passenger capacity) Rail (diesel-electric 50% passenger capacity) Fly (65%-80% average passenger capacity)

14 Prioritising? Mixed Recycling, 23 Landfill, 38 Emissions (kg CO2) Travel, 3230 train, 493 taxi, 49 bus, 19 short haul, 664 long haul, 2006 Office based without fuel Travel Mode conversion factor miles kg CO2 car train Mixed Recycling, 36 Water, 3886 Landfill, 720 Gas, Electricity, Emissions (kg CO2e) Travel, short haul, long haul, bus plane domestic short haul long haul ferry Domestic, train, 798 taxi, 1114 Car, 7458 Office based with fuel 06/02/2015 Carbon measurement and reduction in the Arts 14

15 Exercise 3 Example calculation 2 people travel 10 miles by bus 1 person takes return journey by plane to London from Edinburgh (500 miles) 4 people travel to a meeting 20 miles away and share a car. 1 person takes a return journey by train from Edinburgh to London Emissions?

16 Exercise 3 - Emissions calculation example Journey Total miles Mode Kg CO2 per mile Emissions 1 20 bus conversion factor miles kgs CO2 car train bus plane domestic short haul long haul ferry

17 Emissions calculation Did you get the same answer? Journey Total miles Mode Kg CO2 per mile Emissions 1 20 bus domestic flight car train conversion factor miles kgs CO2 car train bus plane domestic short haul long haul ferry

18 Recording and Reporting on travel in your organisation Action Plan Type of travel This is the travel type you will measure and report Flights What data do you need? For example: Mileage Mode Number of people Amount of fuel start and end points Who will provide the data For example Person who travels or books travel Person who handles receipts and statements How do you get the information For example: Fill in a claim form Enter information into a spreadsheet Make it part of contract document Who will collate the information for reporting For example: Production Admin Accounts admin Taxis for late workers Expenses for board meetings Staff travel Freighting Artist Travel Travel in company vans start and end points or distance Mode start and end points or distance Mode(Taxis, buses, trains) start and end points or distance Cars - mileage Emissions from invoices Mode(Taxis, buses, trains) start and end points or distance Cars - mileage Fuel receipts

19 Who do you gather data from and how? Require all travel to be declared with mileage and mode Collect fuel receipts Individual Business Travel Artist Travel Volunteer Travel Direct invoice Company Vehicle Travel Expenses claims forms Included in fee In kind support e.g. outsourced freight Company vehicle Petty cash In addition to fee Contracts with suppliers e.g. taxis Fuel Cards Paid directly by company Company credit card payments Individual recording Group travel Bookings Organisational Recording

20 Exercise 4 Action plan- column 3 and 4 List everyone who will provide data How can you they provide correct data

21 Recording and Reporting on travel in your organisation Action Plan Type of travel What data do you need? Who will provide the data How do you get the information This is the travel type you For example: For example For example: will measure and report Mileage Person who travels or Fill in a claim form Mode books travel Enter information into Number of people Person who handles a spreadsheet Amount of fuel receipts and statements Make it part of contract document Flights start and end points Production Admin Detailed Travel company invoices Taxis for late workers start and end points or Accounts admin Itemised Taxi invoices distance Expenses for board Mode Person who travels Expense claims from meetings start and end points or individuals distance Staff travel Mode(Taxis, buses, trains) start and end points or distance Cars - mileage Staff member Expense claims from individuals Freighting Emissions from invoices Couriers Itemised invoices Artist Travel Mode(Taxis, buses, trains) start and end points or Artist Expense claims or contract information distance Cars - mileage Travel in company vans Fuel receipts Account admin Fuel card receipts Who will collate the information for reporting For example: Production Admin Accounts admin

22 Coffee Break

23 First steps to recording and reporting Analysis Understand travel Establish boundaries Recording What data? Mode/distance fuel Who provides? Accountant Claimants How to record? ClaimExpenses Spreadsheets? Reporting Aggregrate Calculate Emissions? ClaimExpenses IG tools 06/02/2015 Carbon measurement and reduction in the Arts 23

24 Aggregating for reporting Mileage x Mode Individual Artists Claim forms Volunteers travel Artist travel Group travel bookings In column 4 of your action plan, list the person who will collate the data in your organisation? Green Champion or Accountant Aggregated Travel Totals Emissions reporting Fuel in Company vehicles Fuelcard Fuel receipts

25 Recording and Reporting on travel in your organisation Action Plan Type of travel What data do you need? Who will provide the data How do you get the information Who will collate the information for reporting This is the travel type you For example: For example For example: For example: will measure and report Mileage Person who travels or Fill in a claim form Production Admin Mode books travel Enter information into Accounts admin Number of people Person who handles a spreadsheet Amount of fuel receipts and statements Make it part of contract document Flights start and end points Production Admin Detailed Travel company Accounts invoices Taxis for late workers start and end points or Accounts admin Itemised Taxi invoices Accounts distance Expenses for board meetings Mode start and end points or distance Person who travels Expense claims from individuals Accounts Staff travel Mode(Taxis, buses, trains) start and end points or distance Cars - mileage Staff member Expense claims from individuals Accounts Freighting Emissions from invoices Couriers Itemised invoices Production Artist Travel Mode(Taxis, buses, trains) Artist Expense claims or contract Production start and end points or distance Cars - mileage information Travel in company vans Fuel receipts Account admin Fuel card receipts Accounts

26 ClaimExpenses Our Online tool for recording travel Automatically calculates emissions

27 Calculating Emissions with Claim Expenses

28 Julie s Bicycle IG Tools Online tool for calculating your carbon emissions Cultural sector specific carbon calculator tools IG Tools help define data collection processes Specify the info you need to capture Suite of tools up to you to decide how to use them

29 Calculating your carbon footprint Using Julie s Bicycle Think about: Different types of transport Collate mileage for same type from different users Collate into different activities e.g. Project or tour etc

30 First steps/homework Establish Green Champion/Green Team Get ready for reporting (where possible) Engage leaders/authorisers Capture travel data Sign up to Green Arts Portal and join Green Arts Initiative 06/02/2015 Start taking measurements Carbon measurement and reduction in the Arts 30

31 Have we covered these? A) Understand different types of travel related to your organisation B) Know how to decide what is manageable to measure in your first year C) Know how you might collect data you need D) Know how to calculate your carbon footprint Next Steps Sign up to accounts for tools you need

32 Contact us Website s: Phone: