THE UNIVERSITY OF SOUTHERN MAINE. Lockout/Tagout Policy

Transcription

1 THE UNIVERSITY OF SOUTHERN MAINE Lockout/Tagout Policy

2 Department: University Environmental Health and Safety 2 TABLE OF CONTENTS Section Title Page 1.0 Scope Introduction and Guidelines Identification of Equipment and Machines to be Locked and Tagged out Violations of Policy Equipment (Locks and Tags) Training and Audits. 8

3 Department: University Environmental Health and Safety 3 Issued By: Office of Finance and Administration Effective Date: June 6, 1990 Revision Date: August 1996, September 1999, August 2003, April 2004, January 2010 POLICY: USM LOCKOUT/TAGOUT POLICY Statement of Purpose: This program brings us into compliance with the recent OSHA legislation which went into effect October 31, The objective of this program is to control hazardous energy sources (lockout/tagout). This program covers servicing and maintenance of equipment and machines with respect to unexpected energization or start-up of the equipment or machines or release of stored energy which could cause injury to employees. This conforms with the regulation which stipulates the following: Energy sources for equipment are to be turned off, reduced to level zero, or disconnected and that the switch either be locked or labeled with a warning tag. 1.0 Scope The following are general requirements of the University of Southern Maine s Lockout/Tagout Policy: 1. Use locks when equipment can be locked out. 2. Ensure that new equipment or overhauled equipment can accommodate locks. 3. Employ additional means to ensure safety when tags rather than locks are used by using an effective tagout program. 4. Identify and implement specific procedures (generally in writing) for the control of hazardous energy including preparation for shutdown, shutdown, equipment isolation, lockout/tagout application, release of stored energy, and verification of isolation. 5. Institute procedures for release of lockout/tagout including machine inspection, notification and safe positioning of employees, and removal of the lockout/tagout device. 6. Obtain standardized locks and tags which indicate the identity of the employee using them and which are of sufficient quality and durability to ensure their effectiveness. 7. Require that each lockout/tagout device be removed by the employee who applied the device. 8. Conduct inspections of energy control procedures at least annually. 9. Train employees in the specific energy control procedures with training reminders as part of the annual inspections of the control procedures.

4 Department: University Environmental Health and Safety Adopt procedures to ensure safety when equipment must be tested during servicing, when outside contractors are working at the site, when a multiple lockout is needed for a crew servicing equipment, and when shifts or personnel change. 11. Provide equipment/machine hazard analysis. 2.0 Introduction and Guidelines Whenever it is necessary for personnel to be involved in the servicing or maintenance of equipment, machines, or systems, the following procedures are to be followed: 1. Refer to USM s Energy Control Analysis. 2. Lockout/tagout are both mandatory unless a lockout provision is not available or has not been provided. In this case, the tag is utilized. 3. Only approved locks and tags are to be used and will be issued by the appropriate campus management supervisor to certified personnel. 4. When locking and tagging out: a) Notify area employees lockout/tagout is being initiated. b) The worker will be placed the approved padlock on the piece of equipment, machine, or system. c) The worker will not tie and approved tag/work order on the padlock. NOTE: use approved plastic tag with metal grommet only. d) The supply of tags will be kept in the appropriate campus supervisor s office. 5. When tagging out: a) The worker will place the approved tag/work order at the point of energy isolation. b) Tags shall be legible and filled out completely. NOTE: Removal of locks and tags will be done only by the person who placed the lock and tag initially. Removing another person's lock and tag will result in immediate dismissal of that employee upon review by the administration; refer to page When more than one trade is involved, the following are required: a) Use a hasp for multiple locking. b) Each worker will place their own lock and tag where appropriate. c) A neutral lockout/tagout must also be used, with a foreman or supervisor to validate the lockout/tagout procedure.

5 Department: University Environmental Health and Safety 5 7. Contractor Compliance - 147(2) - whenever outside servicing personnel are to be engaged in activities covered by the scope and application of this standard, the on-site employer and the outside employer shall inform each other of their respective lockout/tagout procedures. 8. The worker is to initial and place the date, job type, time and location of the work that is being done, directly on the tag itself with a permanent marker, not pencil. 9. No one has the authority to tag and lock equipment/machines for another employee. 10. If a worker does fail to remove the tag and lock upon completion of a job and start-up is necessary, only the immediate supervisor has the authority to remove the lock and/or tag of that worker. In turn, the supervisor must record in the lockout/tagout recording manual that h/she has removed lock, tag, or both. The record manual is kept in the campus supervisor's office. 11. Under no circumstances is it permissible to inch or start a piece of equipment or activate a switch which says (don t start, hold, do not operate, etc.) 12. When work is completed, the lock and/or tag work order must be completely removed. 13. Some types of maintenance will necessitate locking and tagging the main disconnect or the circuit breaker; see the section on equipment classification. 14. Before restarting, check to be sure all tools, testing equipment, rags, etc., have been picked up and removed from the work area. 15. Notify area employees the equipment/system is back on line. 16. When the job has been completed, and at the end of the work shift, each worker is to give the tag to his/her supervisor who will file the tag/tags in their respective offices. These tags become an essential part of the audit process. The worker is responsible for legibly recording daily lockout/tagout (pink sheets) in the office lockout/tagout manual. The following information should be recorded: a) Job b) Location of work being done c) Date d) Time stared e) Time finished f) Worker s name

6 Department: University Environmental Health and Safety 6 Note: If a down machine or piece of equipment must be kept locked and tagged overnight, the worker is to personally record it in the appropriate lockout/tagout manual (blue sheets) and notify USM police (5211). 17. If you are ever in doubt as to what your procedure should be or question if the energy level is at zero, contact your supervisor immediately for instruction. 18. Also provided to assist you is USM s protocol sheet for lockout/tagout. 3.0 Identification of Equipment and Machines to be Locked and Tagged out Keep in mind our mission is to prevent injury during our maintenance work; the reason for locking and tagging out it is for your own protection. 1. Energy- The types of energy sources that require locking out include potential and kinetic energy. Energy example types include: a) Electrical b) Mechanical c) Pneumatic (Air) d) Hydraulic (Oil) e) Steam f) Water g) Gravity When Lockout/Tagout is not Required (Plug &Cord Equipment 1. Plug and Cord Equipment- Maintenance jobs involving small portable types of machines and equipment need not be locked or tagged if the energy source presents no real threat of possible injury. Example: 3/8 electrical portable drill. For added safety assurance, tag the plug when removing from the receptacle. 2. Lubrication- When no moving parts are involved or possible cycling of the machine or piece of equipment exists, lubrication may be done without lockout/tagout. Classifications of equipment and machines which must be locked and tagged including but not limited to the following: 1. HVAC- Heating, ventilation, air conditioning equipment including electric heat. The vast majority of this equipment is lockable at the machine or on the piece of equipment. When not lockable at this location, lock it out at the appropriate breaker panel location. Examples of breaker lockout: Fan coils, domestic oil burners, and ventilators.

7 Department: University Environmental Health and Safety 7 2. Elevators- All elevators are lockable. Lighting fixtures with bulbs or tubes need not be locked or tagged. Simply turn off the circuit with the wall switch provided. 3. Lighting and Branch Circuits (208 volts and above)- The majority will be locked and tagged at the breaker panel, disconnects, etc. 4. Lines-Piping Systems- Lockable on lines and systems 5. Electrical Vaults High Voltage- Worked on only by CMP or an approved electrical contractor. Note: Each supervisor is responsible for keeping on top of all the maintenance in his or her area with respect to the USM lockout/tagout policies and procedures. 4.0 Violations of Policy Violating the USM lockout/tagout policy carries two types of penalty. These penalties are as follows: 1. Written Warnings for: a) Failing to perform lockout/tagout b) Failing to remove your lock or tag. c) Failing to log in the trade lockout/tagout manual. d) Failure to notify the office if lock and tag remains on into additional shift and/or failure to notify USM Police. 2. Possible Immediate Dismissal for: a) Removing another person s lock, tag, or both. b) Removing any safety lockout or removing and entire panel front that includes both lock and tag. 5.0 Equipment (Locks and Tags) 1. Locks- each worker will be issued a quantity of locks which will be coded according to department procedures. Keys will fit only that employee s locks. There is to be no sharing of keys and there will be no spare key. If a supervisor/assistant director must remove a lock, bolt cutters are to be used. 2. Tags- Tags/work orders will be kept by each campus supervisor and issued as needed. Each tag will only be used one time and turned in to the supervisor when work is completed and then used for audit documentation. Tag types used must be plastic coated with metal eyelets only. Examples of wording on tags are listed below:

8 Department: University Environmental Health and Safety 8 a) Danger- Equipment Locked out by b) Danger- Do Not Operate c) Danger- Do Not Close Valve d) Danger- Do Not Open Valve 3. Lockout/Tagout Manual- Will be used to enter finished work order involving lockout/tagout by the worker performing the task and will be kept in the supervisor s office or supervisor designated location. 4. Chain- Is available for situations warranting chaining and locking. 5. Hasps- For multiple locks. 6. Energy Control Analysis- The energy control analysis sheets have been completed on major equipment, machines, and systems. They are on file in each respective campus trade office. 6.0 Training and Audits 1. New Employee Certification Training- To be provided upon employment for all employees using the lockout/tagout program at USM. a) FM has on staff train-the-trainer personnel for new employees needing certification. b) UEH&S office also, upon request, provides lockout/tagout certification training. 2. Refresher Training- Provided to FM and appropriate USM groups/units each school year 3. Audits- All annual lockout/tagout audits are filed in the USM/UEH&S Office.