CSI EDI ASN 856 specification Version /16/ ASN Advance Shipping Notice. Version: ANSI X /16/2010 V 1.

Transcription

1 Charming Technology Services EDI Specification ASN Advance Shipping Notice Version: ANSI X /16/2010 V 1.1 From International vendor to CSI From International Vendors to CSI 1 of 55

2 Table of Content Introduction: 856 Ship Notice/ Manifest... 4 Envelope details... 7 ISA Interchange Control Header... 7 GS Functional Control Header... 9 ST Transaction Set Header ASN Header BSN Beginning Segment for Ship Notice Shipment Level HL Reference Identification (Shipment) TD1 Carrier Details (Quantity and Weight) TD5 Carrier Details (Routing Sequence/Transit Time) TD4 Carrier Details (Special Handling) REF Reference Identification PER Administrative Communications Contact DTM Date/Time Reference N1 Address Name N3 Address Information N4 Geographic Location V1 Vessel Identification R4 Port or Terminal/Time Reference Equipment Level HL Reference Identification (Equipment) TD1 Carrier Details (Quantity and Weight) TD3 Carrier Details (Equipment) REF Reference Identification Order Level HL Reference Identification (Order Level) PRF Purchase Order Reference TD1 Carrier Details (Quantity and Weight) TD5 Carrier Details (Routing Sequence/Transit Time) REF Reference Identification DTM Date/Time Reference N1 Address Name N3 Address Information N4 Geographic Location Carton Level HL Reference Identification (Pack: Carton Level) PO4 Item Physical details PKG Marking, Packaging, Loading TSD Trailer Shipment Details MAN Marks and Numbers Item Level HL Reference Identification (Item Level) From International Vendors to CSI 2 of 55

3 LIN Item Identification SN1 Item Detail (Shipment) SLN Subline Item Details REF Reference Identification Summary detail CTT Transaction Totals Enveloping summary detail SE Transaction Set Trailer GE Functional Group Trailer IEA Interchange Control Trailer Sample of pick and pack Changes Summary From International Vendors to CSI 3 of 55

4 Introduction: 856 Ship Notice/ Manifest Functional Group=SH This specification contains the format and establishes the data contents of the ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey Information. IMPORTANT: ALL ADVANCE SHIPMENT NOTICE/MANIFEST DOCUMENTS NEED TO MATCH EXACTLY WHAT WILL BE RECEIVED ON THE PHYSICAL SHIPMENT. All vendors are required to use Pick and Pack structure (BSN05 = 0001). This is the only acceptable EDI ASN format. Pick and Pack structure (BSN05 = 0001 ): This is the preferred method for Charming Shoppes. The transaction hierarchy is: Shipment Equipment Order Pack Item From International Vendors to CSI 4 of 55

5 Heading: ST Transaction Set Header M 1 BSN Beginning Segment for Ship Notice M 1 Detail: LOOP ID HL (SHIPMENT LEVEL) HL Hierarchical Level Shipment Level M 1 TD1 Carrier Details (Quantity and Weight) O 1 TD5 Carrier Details (Routing Sequence) M 1 TD4 Carrier Details (Special Handling) M 1 REF Reference Identification M >1 PER Administrative Communications Contact O 1 DTM Date/Time Reference M >1 LOOP ID HL/N1 N1 Name M 1 N3 Address Information O 2 N4 Geographic Location O 1 HL-S HL-S-N1 LOOP ID HL/V1 V1 Vessel Identification M 1 R4 Port or Terminal/Time Reference O >1 HL-S-V1 LOOP ID HL (TRANS. EQUIPMENT LEVEL) HL Hierarchical Level Transportation Equipment Level M 1 TD1 Carrier Details (Quantity and Weight) M 1 TD3 Carrier Details (Equipment) M 1 REF Reference Identification O >1 HL-E LOOP ID HL (ORDER LEVEL) HL Hierarchical Level Order Level M 1 PRF Purchase Order Reference M 1 TD1 Carrier Details (Quantity and Weight) O 1 TD5 Carrier Details (Routing Sequence/Transit O 1 REF Time) Reference Identification M >1 DTM Date/Time/Period O >1 LOOP ID HL-O N1 N1 Address Name M 1 N3 Address Information O 2 N4 Geographic Location O 1 HL-O HL-O-N1 LOOP ID HL (TRANS. Pack LEVEL) HL Hierarchical Level Transportation Pack Level M 1 PO4 Item Physical details M 20 HL-P From International Vendors to CSI 5 of 55

6 PKG Marking, Packaging, Loading O TSD Trailer Shipment Details O 1 MAN Marks and Numbers M >1 LOOP ID HL (ITEM LEVEL) HL Hierarchical Level Item Level M 1 LIN Item Identification M 1 SN1 Item Detail (Shipment) M 1 SLN Sub Line Item Detail M >1 HL-I Summary: CTT Transaction Totals M 1 SE Transaction Set Trailer M 1 From International Vendors to CSI 6 of 55

7 Envelope details ISA Interchange Control Header N/A Mandatory Level: Loop: Usage: Max use: 1 Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments. Data Element Summary ISA01 I01 Authorization Information Qualifier M ID 2/2 Description: Code identifying the type of information in the Authorization Information 00 No Authorization Information Present (No Meaningful Information in I02) ISA02 I02 Authorization Information M AN 10/10 Description: Information used for additional identification or authorization of the interchange sender or the data in the Interchange; the type of information is set by the Authorization Information Qualifier (I01) Set to 10 empty spaces ISA03 I03 Security Information Qualifier M ID 2/2 Description: Code identifying the type of information in the Security Information 00 No Security Information Present (No Meaningful Information in I04) ISA04 I04 Security Information M AN 10/10 Description: This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03) Set to 10 empty spaces ISA05 I05 Interchange ID Qualifier M ID 2/2 Description: Code indicating the system/method of code structure used to designate the sender ID element being qualified ISA06 I06 Interchange Sender ID M AN 15/15 Description: Identification code published by the sender for other parties to use as the Sender ID to route data to them. ISA07 I05 Interchange ID Qualifier M ID 2/2 This information is provided during the EDI certification and testing process ISA08 I07 Interchange Receiver ID M AN 15/15 This information is provided during the EDI certification and testing process ISA09 I08 Interchange Date (sender) M DT 6/6 Description: Date of the interchange ISA10 I09 Interchange Time (sender) M TM 4/4 Description: Time of the interchange ISA11 I65 Repetition Separator M 1/1 Description: Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be different than the data element separator, component element separator, and the segment terminator From International Vendors to CSI 7 of 55

8 ^ ISA12 I11 Interchange Control Version Number M ID 5/5 Description: Code specifying the version number of the interchange control segments Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1999 ISA13 I12 Interchange Control Number M N0 9/9 Description: A control number assigned by the interchange sender ISA14 I13 Acknowledgment Requested M ID 1/1 Description: Code indicating sender's request for an interchange acknowledgment 0 No Acknowledgment Requested ISA15 I14 Usage Indicator M ID 1/1 Description: Code indicating whether data enclosed by this interchange envelope is test, production or information P Production Data T Test Data ISA16 I15 Component Element Separator M 1/1 Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator > From International Vendors to CSI 8 of 55

9 GS Functional Control Header N/A Mandatory Level: Loop: Usage: Max use: 1 Purpose: To indicate the beginning of a functional group and to provide control information. Data Element Summary: GS Functional Identifier Code M ID 2/2 Description: Code identifying a group of application related transaction sets SH Ship Notice/Manifest (856) GS Application Sender's Code M AN 2/15 Description: Code identifying party sending transmission; codes agreed to by trading partners GS Application Receiver's Code M AN 2/15 Description: Code identifying party receiving transmission; codes agreed to by trading partners This information is provided during the EDI certification and testing process GS Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year GS Time M TM 4/8 Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD =decimal seconds; decimal seconds are expressed as follows: D =tenths (0-9) and DD = hundredths (00-99) The format used is HHMMSSDD GS06 28 Group Control Number M N0 1/9 Description: Assigned number originated and maintained by the sender GS Responsible Agency Code M ID 1/2 Description: Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480 X Accredited Standards Committee X12 GS Version / Release / Industry Identifier Code M AN 1/12 Description: Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999 From International Vendors to CSI 9 of 55

10 ST Transaction Set Header Header Mandatory Level: Loop: Usage: Max use: 1 Purpose: To indicate the start of a transaction set and to assign a control number. Data Element Summary ST Transaction Set Identifier Code M ID 3/3 Description: Code uniquely identifying a Transaction Set 856 Ship Notice/Manifest ST Transaction Set Control Number M AN 4/9 Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Example: ST*856*0001 From International Vendors to CSI 10 of 55

11 ASN Header BSN Beginning Segment for Ship Notice Header Mandatory Level: Loop: Usage: Max use: 1 Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set Data Element Summary: BSN Transaction Set Purpose Code M ID 2/2 Description: Code identifying purpose of transaction set 00 Original 03 Delete 05 Replace All revised ASN s must have 05 otherwise the data will be rejected BSN Shipment Identification M AN 2/30 Description: A unique control number assigned by the original shipper to identify a specific shipment This value should be unique value across all ASN s sent by your company BSN Date M DT 8/8 Description: Date expressed as CCYYMMDD ASN created date BSN Time M TM 4/8 Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) ASN created Time BSN Hierarchical Structure Code M ID 4/4 Description: Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set 0001 Shipment, Equipment, Order, Packaging, Item Pick and Pack Structure Example: BSN*00* HK* *0257*0001 From International Vendors to CSI 11 of 55

12 Shipment Level HL Reference Identification (Shipment) Level: Shipment- Detail Loop: HL-S Usage Mandatory Max use Loop: Usage: Mandatory Max use: 1 Purpose: Comments: To identify dependencies among and the content of hierarchically related groups of data segments 1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. 2. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. 3. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information. Charming Shoppes Notes: Only one Shipment level should be present in the ASN transmission (ST to SE) Data Element Summary HL Hierarchical ID Number M AN 1/12 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure The value at this level should be 1 HL Hierarchical Parent ID Number M AN 1/12 Description: Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to. (Note: The HL02 is not required within the first occurrence of the HL segment.) This position is not used at the shipment level HL Hierarchical Level Code M ID 1/2 Description: Code defining the characteristic of a level in a hierarchical structure S Shipment Examples: HL*1**S From International Vendors to CSI 12 of 55

13 TD1 Carrier Details (Quantity and Weight) Level: Shipment- Detail Loop: HL-S Usage: Optional Max use: 20 Purpose: To specify the transportation details relative to commodity, weight, and quantity CSI Note: Only one TD1 segment must be sent at the shipment level This segment is preferred to send at the shipment level Data Element Summary TD Packaging Code M AN 3/5 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure CTN Carton TD Lading Quantity M N0 1/7 Description: The number of units in the shipment as described in TD101 TD102 equal to the total number of cartons for the whole shipment TD Weight Qualifier M ID 1/2 Description: Code defining the type of weight G Gross Weight TD Weight M R 1/10 Description: Numeric value of weight This is the weight of the shipment TD Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. KG Kilogram TD Volume M R 1/8 Description: Gross Volume This is the volume of the whole shipment TD Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. CR Cubic Meter Example: TD1*CTN*20****G*6.55*KG*20*CR From International Vendors to CSI 13 of 55

14 TD5 Carrier Details (Routing Sequence/Transit Time) Level: Shipment- Detail Loop: HL-S Usage: Mandatory Max use: 12 Purpose: To specify the carrier and sequence of routing and provide transit time CSI Note: Only one TD5 segment must be sent at the shipment level For vendor shipment going to CSI 3PL or Air-forwarder, the carrier details must match the shipment going from the vendor location to 3PL or Air-forwarder location. Data Element Summary TD Identification code Qualifier M ID 1/2 Description: Code designing the system/method of code structure used for identification code (67) 2 Standard Carrier Alpha Code (SCAC) 91 Assigned by Seller or Seller s Agent 91 code should be used only if the carrier does not have a SCAC code. TD503 will include the carrier name instead of the SCAC code in this case. TD Identification Code M AN 2/80 Description: Code identifying a party or other code TD Transportation Method/Type Code M ID 1/2 Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's identity TD504 details the transportation method from vendor location to 3PL, Air forwarder or port location. The V1 segment details the transportation method from vendor 3PL, Air forwarder or port location to USA. Code A D M S U X Name Air Parcel Post Motor Ocean Private Parcel Intermodel TD Routing O AN 1/35 Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's identity Code Name AWR All Water AWR-P All Water via Panama Canal AWR-S All Water via Suez Canal IMODAL Intermodal (IPI) IMODAL-P Intermodal via Panama Canal IMODAL-S UNKNOWN Intermodal via Suez Canal This is used for vendors that are shipping to CSI 3PL and do not have details on how the shipment routing to CSI final destination Example: TD5**2*MOLU*S From International Vendors to CSI 14 of 55

15 TD4 Carrier Details (Special Handling) Level: Shipment- Detail Loop: HL-S Usage: Mandatory Max use: 5 Purpose: To specify the transportation special handling requirements CSI Note: Only one TD4 segment can be sent at the shipment level Data Element Summary TD Special Handling Code Qualifier M ID 2/3 Description: Code specifying special transportation handling instructions CC Container, Consolidator Load Full Container Example: TD4*LT CF LN LR TC TF LT Container, Factory Load Full container, not to be opened for consolidation Less Than Container, Consolidator Load Less Than Container, Factory Load Trailer, Consolidator Load Full trailer Trailer, Factory Load Full trailer, not to be opened for consolidation Less than Trailer load (LTL) From International Vendors to CSI 15 of 55

16 REF Reference Identification Level: Shipment- Detail Loop: HL-S Level: Header Usage: Mandatory Max use: >1 Purpose: To specify identifying information CSI Note: At least two REF segments must be sent for each shipment: One segment with REF01 = 8X. Accuracy is critical to the processing of the shipment and must be sent as expected. A second segment with BM qualifier with bill of lading number International vendors can send the BM with bill of lading number that is assigned for the shipment leaving their building and going to 3PL or air forwarder location, or a port. They also have the option to send master bill of lading or master air waybill number if they have the information. Data Element Summary REF Reference Identification Qualifier M ID 2/3 Description: Code qualifying the Reference Identification BM Bill of Lading number MB Master Bill of Lading (Ocean) AW Master Air Waybill number (Air) AO Appointment Number 8X Transaction type REF Reference Identification M AN 1/50 Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Examples: REF*BM* REF*8X*PREASN Possible values for REF02 where REF01 = 8X Code Description PREASN For all international vendors From International Vendors to CSI 16 of 55

17 PER Administrative Communications Contact Shipment- Detail HL-S Header Level: Loop: Level: Usage: Optional Max use: 3 Purpose: To identify a person or office to whom administrative communications should be directed Data Element Summary PER Contact Function Code M ID 2/2 Description: Code identifying the major duty or responsibility of the person or group named DI Delivery Instructions Contract PER02 93 Name O ID 1/60 Description: Free-form name PER Communication Number Qualifier O ID 2/2 Description: Code identifying the type of communication number EM Electronic Mail PER Communication Number O AN 1/256 Description: Complete communications number address can be communicated in this field Examples: PER*DI*John Smith*EM*John.Smith@aa.com From International Vendors to CSI 17 of 55

18 DTM Date/Time Reference Shipment Detail HL-S Mandatory Level: Loop: Usage: Max use: 10 Purpose: To specify pertinent dates and times. Data Element Summary: DTM Date/Time Qualifier M ID 3/3 Description: Code specifying type of date or time, or both date and time The below two dates are required for all vendors 011 Shipped Date (from vendor location) 017 Estimated Delivery Date (to 3PL, Air Forwarder or a port) The below dates are preferred to send if information is available 056 Estimated Port of Entry Date 370 Actual Departure Date 371 Estimated Arrival Date DTM Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year Examples: DTM*011* From International Vendors to CSI 18 of 55

19 N1 Address Name Level: Shipment- Detail Level: Header Loop: HL-S-N1 Usage Mandatory Max use 200 Usage: Mandatory Max use: 1 Purpose: To identify a party by type of organization, name, and code Syntax: N103 is required if N104 is present International vendors must send all three addresses: - SF with Ship from address (Staffing location) including address information with N3 and N4 is required - CS with consolidation point used to either process the shipment physically and/or paperwork - ST with CSI Ship to address (final destination).this is expected to match what was sent in the PO 850 documents Data Element Summary: N Entity Identifier Code M ID 2/3 Description: Code identifying an organizational entity, a physical location, property or an individual SF Ship from address CS 3PL location ST Ship to location final destination Charming Shoppes Location N Name M AN 1/60 Description: Free-form name N Identification Code Qualifier O ID 1/2 Description: Code designating the system/method of code structure used for Identification Code (67) 1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+2, D-U-N-S Number with Two Character Suffix 91 Assigned by Seller or Seller s Agent 92 Assigned by Buyer or Buyer s Agent N Identification Code C AN 2/80 Description: Code identifying a party or other code This is the Consolidator s ID as defined by Charming Shoppes for N101 with CS qualifier Code Value APL Logistics Maersk Logistics (FF) OHL (BARTHCO) TransGlobal Logistics WINGS Example: N1*ST*F B DISTRO INC*92*3098 N1*CS*APL Logistics*92*01289 From International Vendors to CSI 19 of 55

20 N3 Address Information Shipment - detail HL-S-N1 Optional Level: Loop: Usage: Max use: 2 Purpose: To specify the location of the named party Data Element Summary N Address Information M AN 1/55 Description: Address information N Address Information O AN 1/55 Description: Address information Example: N3*5304 WEST 74 TH STREET, BLDG 89 N3*MERCHANDISE ACCOUNTS PAYABLE*P.O. BOX 1067 From International Vendors to CSI 20 of 55

21 N4 Geographic Location Shipment - detail HL-S-N1 Optional Level: Loop: Usage: Max use: >1 Purpose: To specify the geographic place of the named party Data Element Summary N City Name M AN 2/30 Description: Free-form text for city name N State or Province Code O ID 2/2 Description: Code (Standard State/Province) as defined by appropriate government agency State field is optional for international addresses that do not have a state only. N Postal Code O ID 3/15 Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States) N Country Code M ID 2/3 Description: Code identifying the country Example: N4*INDIANAPOLIS*IN*46268*US From International Vendors to CSI 21 of 55

22 V1 Vessel Identification Level: Shipment- Detail Level: Header Loop: HL-S-V1 Usage Optional Max use 200 Usage: Mandatory Max use: 1 Purpose: To provide vessel details and voyage number. CSI Note: International vendors shipping to a 3PL, Air-forwarder or port location are required to send the information if available when they ship the goods. Data Element Summary: V Vessel Name M AN 2/28 Description: Name of ship as documented in Lloyd s Register of Ships. V Flight/Voyage Number M AN 2/10 Description: Identifying designator for the particular flight or voyage on which the cargo travels. V Standard Carrier Alpha Code M ID 2/4 Description: Standard Carrier Alpha Code. V Transportation Method/Type Code O ID 1/2 Description: Code specifying the method or type of transportation for the shipment. Code A D S M U X Name Air Parcel Post Ocean Motor Private Parcel Intermodel Example: V1**HYUNDAI UNITY**016*MOLU****S From International Vendors to CSI 22 of 55

23 R4 Port or Terminal/Time Reference Level: Shipment detail Loop: HL-S-V1 Usage: Mandatory Max use: 10 Purpose: Contractual or operational port or point relevant to the movement of the cargo. CSI Note: International vendors shipping to a 3PL, Air-forwarder or port location are required to send the information if available when they ship the goods. If V1 segment is present, R4 segment is required Data Element Summary: R Port or Terminal Function Code M ID 1/1 Description: Code defining function performed at the port or terminal with respect to a shipment. Code O D G L M Name Origin Location Port of Discharge (Port at which cargo is unloaded from vessel). Port of Entry (Place at which cargo actually enters the country) Port of Loading (Port at which cargo is loaded on vessel). Destination (Place at which carrier actually turns cargo to consignee or agent) R Location Qualifier M I 1/2 Description: Code identifying type of location. Code Name D Schedule D Code K Schedule K Code UN UNLOCODE ZZ Mutually Defined R Location Identifier M AN 1/30 Description: For Port of Entry (R401 = G ), send ZZ in R402 and the below info in R403 Location Qualifier + + Location Code + + Port Name. For Example: Schedule D, 3901, Chicago, IL, US D 3901 Chicago, IL, US Example: R4*O*K*57069 R4*L*K*57069 R4*D*D*2709 R4*G*ZZ*D 4110 GREENCASTLE, IN, US From International Vendors to CSI 23 of 55

24 Equipment Level HL Reference Identification (Equipment) Level: Equipment -Detail Loop: HL-E Usage Mandatory Max use Loop: Usage: Mandatory Max use: 1 Purpose: Comments: To identify dependencies among and the content of hierarchically related groups of data segments 4. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. 5. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be 1 for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. 6. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information. Charming Shoppes Notes: At least one equipment level should be present. This level may correspond to: Trailer information for shipment leaving vendor building going to 3PL or Air forwarder location Container information if vendor is shipping containers Logical grouping if vendor is shipping through Private Parcel. This level is considered as logical grouping of cartons shipped at the same time. Data Element Summary HL Hierarchical ID Number M AN 1/12 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL Hierarchical Parent ID Number M AN 1/12 Description: Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to. (Note: The HL02 is not required within the first occurrence of the HL segment.) HL Hierarchical Level Code M ID 1/2 Description: Code defining the characteristic of a level in a hierarchical structure E Equipment Examples: HL*5*1*E From International Vendors to CSI 24 of 55

25 TD1 Carrier Details (Quantity and Weight) Level: Equipment- Detail Loop: HL-E Usage: Mandatory Max use: 20 Purpose: To specify the transportation details relative to commodity, weight, and quantity CSI Note: Only one TD1 segment must be sent at the equipment level Data Element Summary TD Packaging Code M AN 3/5 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure CTN Carton TD Lading Quantity M N0 1/7 Description: The number of units in the shipment as described in TD101 TD102 equal to the total number of cartons for the whole equipment. If there is only one equipment level, this value is expected to match the total number of cartons for the whole shipment TD Weight Qualifier M ID 1/2 Description: Code defining the type of weight G Gross Weight TD Weight M R 1/10 Description: Numeric value of weight This is the weight of the shipment TD Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. KG Kilogram TD Volume M R 1/8 Description: Gross Volume This is the volume of the whole shipment TD Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. CR Cubic Meter Example: TD1*CTN*20****G*6.55*KG*20*CR From International Vendors to CSI 25 of 55

26 TD3 Carrier Details (Equipment) Level: Equipment -Detail Loop: HL-E Usage: Mandatory Max use: 1 Purpose: Syntax: To specify transportation details relating to the equipment used by the carrier. If TD302 is present, then TD303 is required. Data Element Summary TD Equipment Initial O AN 1/4 Description: Prefix or alphabetic part of an equipment unit s identifying number. TD Equipment Number C ID 1/10 Description: Sequencing or serial part of an equipment unit s identifying number (pure numeric form for equipment number is preferred). Vendors can send the word UNKNOWN if no equipment number is assigned TD Seal Number O AN 2/15 Description: Unique number on seal used to close a shipment. TD Equipment Type O ID 4/4 Description: Code identifying type of equipment used for shipment. Code Name 22GP 20 Standard Dry 42GP 40 Standard Dry 45GP 40 High Cube Dry L5GP 45 High Cube Dry 22HR 20 Non Operating Reefer 42HR 40 Non Operating Reefer L5HR 40 High Cube Non Operating Reefer 20CZ 20 Refrigerated container 40CZ 40 Refrigerated container 0000 Unspecified Example: TD3**MOFU* ******Y567937*42GP From International Vendors to CSI 26 of 55

27 REF Reference Identification Level: Equipment -Detail Loop: HL-E Usage: Optional Max use: >1 Purpose: Syntax: To specify transportation details relating to the equipment used by the carrier. If TD302 is present, then TD303 is required. CSI Note: International vendors can send REF segments at the equipment level if the information is available when sending their ASN s. Data Element Summary REF Reference Identification Qualifier M ID 2/3 Description: Code qualifying the Reference Identification CB Combined Shipment WY House Air Waybill Number REF Reference Identification M AN 1/50 Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Possible values for Service Type that needs to be used with the CB qualifier: Code Name CY/CY Container Yard to Container Yard CY/D Container Yard to Door CFS/CFS Less than container load (LCL) A/A Airport to airport A/D Airport to door D/A Door to airport Example: REF*CB*CFS/CY REF*WY*DEL3262 From International Vendors to CSI 27 of 55

28 Order Level HL Reference Identification (Order Level) Level: Order-Detail Loop: HL-O Usage Mandatory Max use Loop: Usage: Mandatory Max use: 1 Purpose: Comments: To identify dependencies among and the content of hierarchically related groups of data segments 7. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. 8. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be 1 for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. 9. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information. Charming Shoppes Notes: At least one order level is required for each equipment level. Data Element Summary HL Hierarchical ID Number M AN 1/12 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL Hierarchical Parent ID Number M AN 1/12 Description: Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to. (Note: The HL02 is not required within the first occurrence of the HL segment.) HL Hierarchical Level Code M ID 1/2 Description: Code defining the characteristic of a level in a hierarchical structure O Order Examples: HL*3*2*O From International Vendors to CSI 28 of 55

29 PRF Purchase Order Reference Order-Detail HL-O Mandatory Level: Loop: Usage: Max use: 1 Purpose: To provide reference to a specific purchase order Data Element Summary PRF Purchase Order Number M AN 6/22 Description: Identifying number for Purchase Order assigned by the purchaser. The value in this field should be exactly the same as the BEG03 field in the EDI PO 850 document Examples: PRF* From International Vendors to CSI 29 of 55

30 TD1 Carrier Details (Quantity and Weight) Order- Detail HL-O Optional Level: Loop: Usage: Max use: 20 Purpose: To specify the transportation details relative to commodity, weight, and quantity Data Element Summary TD Packaging Code M AN 3/5 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure CTN Carton TD Lading Quantity M N0 1/7 Description: The number of units in the shipment as described in TD101 TD102 equal to the total number of cartons for the specified purchase order in the PRF segment. TD Weight Qualifier M ID 1/2 Description: Code defining the type of weight G Gross Weight TD Weight M R 1/10 Description: Numeric value of weight This is the weight of the shipment TD Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. KG Kilogram TD Volume M R 1/8 Description: Gross Volume This is the volume of the whole shipment TD Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. CR Cubic Meter Example: TD1*CTN*20****G*6.55*KG*20*LB From International Vendors to CSI 30 of 55

31 TD5 Carrier Details (Routing Sequence/Transit Time) Order-Detail HL-O Mandatory Level: Loop: Usage: Max use: 1 Purpose: To specify the carrier and sequence of routing and provide transit time Data Element Summary TD Order Status Code M ID 2/2 Description: Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction Code CC CM PR SS Name Shipment Complete (on date) Shipment Complete with Additional Quantity Partial Shipment Split Shipment Example: TD5******CC From International Vendors to CSI 31 of 55

32 REF Reference Identification Level: Order-Detail Loop: HL-O Usage: Mandatory Max use: >1 Purpose: To specify identifying information CSI Note: Three REF segments must be sent with the below listed qualifiers Data Element Summary REF Reference Identification Qualifier M ID 2/3 Description: Code qualifying the Reference Identification 19 Chain Code 4H Commercial Invoice Number BN Booking Number Charming Shoppes Notes: REF segment with 19 qualifier must be sent in all ASN s. Chain code should be the same value as the REF02 with REF01 = 19 in the EDI PO 850 document REF segment with 4H qualifier and commercial invoice number must be sent REF segment with BN qualifier and Booking number is required. The value should include the country code like CN REF Reference Identification M AN 1/50 Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Examples: REF*19*01 REF*4H*H6296 From International Vendors to CSI 32 of 55

33 DTM Date/Time Reference Order-Detail HL-O Mandatory Level: Loop: Usage: Max use: 10 Purpose: To specify pertinent dates and times. Data Element Summary: DTM Date/Time Qualifier M D 3/3 Description: Code specifying type of date or time, or both date and time 922 Receipt date at 3PL location DTM Date M DT 8/8 Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year Examples: DTM*922* From International Vendors to CSI 33 of 55

34 N1 Address Name Level: Order-Detail Level: Header Loop: HL-O-N1 Usage Optional Max use 200 Usage: Mandatory Max use: 1 Purpose: To identify a party by type of organization, name, and code Syntax: If N104 is present, N103 is required CSI Note: Corresponding N3 and N4 segments are optional Data Element Summary: N Entity Identifier Code M ID 2/3 Description: Code identifying an organizational entity, a physical location, property or an individual BY Buying Party (Chain address) N Name M AN 1/60 Description: Free-form name N Identification Code Qualifier O ID 1/2 Description: Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer or Buyer s Agent N Identification Code C AN 2/80 Description: Code identifying a party or other code Example: N1*BY*LANE BRYANT PURCHASING CORP.*92*07 From International Vendors to CSI 34 of 55

35 N3 Address Information Order-Detail HL-O-N1 Optional Level: Loop: Usage: Max use: 2 Purpose: To specify the location of the named party Data Element Summary N Address Information M AN 1/55 Description: Address information N Address Information O AN 1/55 Description: Address information Example: N3*5304 WEST 74 TH STREET, BLDG 89 N3*MERCHANDISE ACCOUNTS PAYABLE*P.O. BOX 1067 From International Vendors to CSI 35 of 55

36 N4 Geographic Location Order-Detail HL-O-N1 Optional Level: Loop: Usage: Max use: >1 Purpose: To specify the geographic place of the named party Data Element Summary N City Name O AN 2/30 Description: Free-form text for city name N State or Province Code O ID 2/2 Description: Code (Standard State/Province) as defined by appropriate government agency State field is optional for international addresses that do not have a state only. N Postal Code O ID 3/15 Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States) N Country Code M ID 2/3 Description: Code identifying the country Example: N4*INDIANAPOLIS*IN*46268*US From International Vendors to CSI 36 of 55

37 Carton Level HL Reference Identification (Pack: Carton Level) Level: Pack-detail Loop: HL-P Usage Mandatory Max use Loop: Usage: Mandatory Max use: 1 Purpose: Comments: To identify dependencies among and the content of hierarchically related groups of data segments 10. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. 11. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be 1 for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. 12. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information. Data Element Summary HL Hierarchical ID Number M AN 1/12 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL Hierarchical Parent ID Number M AN 1/12 Description: Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to. (Note: The HL02 is not required within the first occurrence of the HL segment.) HL Hierarchical Level Code M ID 1/2 Description: Code defining the characteristic of a level in a hierarchical structure P Pack Examples: HL*5*2*P From International Vendors to CSI 37 of 55

38 PO4 Item Physical details Pack-detail HL-P Mandatory Level: Loop: Usage: Max use: 1 Purpose: To specify the physical qualities, packaging, weights, and dimensions relating to the item Data Element Summary PO Gross Weight per Pack M R 1/9 Description: Numerical value of gross weight per pack This is the weight of the carton PO Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. KG Kilogram PO Gross Volume per Pack M R 1/8 Description: Gross Volume PO Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. CR Cubic Meter PO Length M R 1/8 Description: Largest horizontal dimension of an object measured when the object is in the upright position PO Width M R 1/8 Description: Shorter measure of the two horizontal dimensions measured when the object is in the upright position PO Height M R 1/8 Description: Vertical dimension of an object measured when the object is in the upright position PO Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. CM Centimeter Examples: PO4******100*KG*10*CR*50*20*10*CM From International Vendors to CSI 38 of 55

39 PKG Marking, Packaging, Loading Level: Pack-detail Loop: HL-P Usage: Optional Max use: 1 Purpose: To describe marking, packaging, loading, unloading requirements CSI Note: This segment is required for ODD cartons. ODD Carton processing is managed through an intensive manual process. All vendors are required NOT to send ODD cartons unless approved in writing by CSI Supply Chain Department Data Element Summary: PKG Item Description Type M ID 1/1 Description: S Structured PKG Packaging Characteristic Code M ID 1/5 Description: Code Name PN Promotional Marking SMK Special Marking OPI Optional Procedure Indicator Charming Shoppes Notes: SMK qualifier is used to flag a carton as ODD OPI qualifier is used to flag a carton as inspected PKG Agency Qualifier Code M ID 2/2 Description: VI Voluntary Inter-Industry Commerce Standard (VICS) EDI PKG Packaging Description Code M AN 1/7 Description: Free Form description Examples: PKG*S*SMK*VI*ODD From International Vendors to CSI 39 of 55

40 TSD Trailer Shipment Details Pack-detail HL-P Optional Level: Loop: Usage: Max use: 1 Purpose: To specify details of shipments on a trailer Data Element Summary: TSD Assigned Identification O AN 1/20 Description: Alphanumeric characters assigned for differentiation within a transaction set. Indicates the loading sequence TSD Position O AN 1/3 Description: Relative position of shipment in car, trailer, or container (mutually defined) 1 First quarter of the trailer/container 2 Second quarter of the trailer/container 3 Third quarter of the trailer/container 4 Fourth quarter of the trailer/container Examples: TSD**4 From International Vendors to CSI 40 of 55

41 MAN Marks and Numbers Pack-detail HL-P Mandatory Level: Loop: Usage: Max use: >1 Purpose: To specify basic item identification data Data Element Summary: MAN01 88 Marks and Numbers Qualifier M ID 1/2 Description: Code specifying the application or source of Marks and Numbers Code CP GM Name Carrier-Assigned Package ID Number SSCC-18 and Application identifier This is a twenty-character UCC/EAN-128 Serial Container Code (SSCC-18) that includes the two digit application identifier. The symbology code and the modulo 103 check digit are not included. MAN02 87 Marks and Numbers M AN 1/48 Description: Marks and Numbers used to identify a shipment or part of a shipment Charming Shoppes Notes: One MAN with GM qualifier is always required. A second MAN with CP qualifier can be sent with the Carrier-Assigned Package ID Number (Tracking#) Examples: MAN*GM* MAN*CP* From International Vendors to CSI 41 of 55

42 Item Level HL Reference Identification (Item Level) Level: Item-Detail Loop: HL-I Usage Mandatory Max use Loop: Usage: Mandatory Max use: 1 Purpose: Comments: To identify dependencies among and the content of hierarchically related groups of data segments 13. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. 14. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be 1 for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. 15. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information. This level is required for all shipment. Data Element Summary HL Hierarchical ID Number M AN 1/12 Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical structure HL Hierarchical Parent ID Number M AN 1/12 Description: Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to. (Note: The HL02 is not required within the first occurrence of the HL segment.) HL Hierarchical Level Code M ID 1/3 Description: Code defining the characteristic of a level in a hierarchical structure I Item Examples: HL*5*2*I From International Vendors to CSI 42 of 55

43 LIN Item Identification Item-Detail HL-I Mandatory Level: Loop: Usage: Max use: >1 Purpose: To specify basic item identification data Data Element Summary: LIN Product / Service ID Qualifier M ID 2/2 IN Buyer s item number (MSN#) LIN Product / Service ID M AN 1/48 MSN# (Charming Shoppes Merchandise Serial Number) Charming Shoppes Notes: The value should be the same as PO107 in the EDI PO 850 document Example: LIN**IN* From International Vendors to CSI 43 of 55

44 SN1 Item Detail (Shipment) Item-Detail HL-I Mandatory Level: Loop Usage: Max use: >1 Purpose: To specify line-item detail relative to shipment Data Element Summary: SN Number of Units Shipped M R 1/10 Description: SN102 is the number of MSN s per carton. SN Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. AS for assortment Examples: SN1**50*AS From International Vendors to CSI 44 of 55

45 SLN Subline Item Details Level: Item-Detail Loop: HL-I Usage: Mandatory Max use: >1 Purpose: Syntax: To specify product sub-line detail item data If SLN28 is present, SLN27 is required Data Element Summary: SLN Assign Identification M AN 1/11 Description: SLN01 is a unique line identifier sent in the SLN01of the EDI PO 850 document SLN Configuration Code M ID 1/1 Description: Code Name A Add D Delete I Included D and A flags is sent for ODD cartons only where the assortment sub-items changed from what was originally sent in the EDI PO 850 document. SLN Quantity M R 1/15 Description: SLN04 is the number of pieces per assortment. This is expected to match the SLN04 value sent in the EDI PO 850 document SLN Unit or Basis for Measurement Code M ID 2/2 Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. EA Each This is expected to match the SLN05 value sent in the EDI PO 850 document SLN Product/Service ID Qualifier M ID 2/2 IN Buyer s Item Number UP UPC# This is expected to match the SLN09 value sent in the EDI PO 850 document SLN Product/Service ID M AN 1/48 This is expected to match the SLN10 value sent in the EDI PO 850 document SLN Product/Service ID Qualifier M ID 2/2 IT Buyers Style Number This is expected to match the SLN11 value sent in the EDI PO 850 document From International Vendors to CSI 45 of 55