2012 Schedule-D (PA-20S/65) Scan-band Specifications

Transcription

1 2012 Schedule-D (PA-20S/65) Scan-band Specifications Note: Please follow the Mylar template for placement of all registration marks, document ID numbers and all data fields on pages 1, 2, 3, and 4. Registration Marks Each page of the scannable data sheet contains four registration (target) marks, one in each corner of the page. The registration marks provide reference points for the OCR software to locate data on the page. Size, thickness, and position of the registration marks are critical for successful data recognition. All registration marks have the same dimensions: Length of vertical line: 1/4 inch Length of horizontal line: 3/8 inch Thickness: 3 points The vertical line and horizontal line of the target mark must connect to form a right angle. Refer to the Mylar template for size, thickness, and placement of registration marks on each page. It is critical that the registration marks match the Mylar exactly for above mentioned parameters. Quiet Zones Each registration mark has a quiet zone around it. The quiet zones are blank areas designed to ensure that the software can identify the registration marks. The quiet zones are indicated on the template by the thin box around each registration mark. Nothing other than the registration marks should appear inside these boxes, i.e. no extraneous typing. The boundary of the quiet zone (the thin box) should not be printed on the form. Document ID Numbers There are three occurrences of the document ID number on each page: one in the upper center portion of the page, one by the lower left registration mark and one by the lower right registration mark. Refer to the Mylar template for placement of document ID numbers. Document ID numbers should be printed in 10-point OCR-A font and surrounded by a minimum of ½ inch of white space. The Document ID number on the template and sample copy is a test number only. When PADOR has approved your forms, you will be assigned a unique vendor ID number to include in the Document ID number. Scan-band Box Requirements The Scan-band box is the box surrounding the money fields. There is a scan-band box on each page. The dimensions and position of the Scan-band box is critical. Scan-band box edges should be placed on the inner side of the column and row boundaries. See the Mylar template for more details. Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 1

2 General Data Field Requirements The following guidelines apply to all data fields: All fields are required (i.e. a valid value must be present) unless otherwise indicated. All the text (data and labels) must be printed in 10-point OCR-A font. Do not use any hyphens in the SSN/FEIN fields. Right justify all money amount fields. Use whole dollars only (no decimal point, no cents) in money amount fields. Do not use any commas in money amount fields. Zero fill money amount fields with a single zero when value is not present. Do not use any separator (/) in date fields. Follow the Mylar template for placement of all fields and labels. Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 2

3 Scan Band Checklist In order to expedite the approval process for all third party software vendors who produce tax forms, we have created the following checklist for you to use prior to submitting forms to the department for review and approval. Please use this checklist and sign and return the checklist to the department along with the forms submitted to the department for approval. Lining up the clear Mylar template with the forms produced by your software and ensuring the requirements defined on the checklist are met prior to submission to the department will save valuable time for you and the department. The checklist is not a replacement for the detailed specifications. It is a tool to aide in identifying and correcting the most common reasons forms are rejected by the department. Line up the left and top grid lines depicting the 8.5 x 11 inch form paper size on the Mylar template directly over the paper form and verify the following: All target mark locations match the Mylar template. All target marks are printed in 3 point line thickness. The vertical and horizontal lines that form the target marks form a perfect right angle. There is at least ½ inch of white space around target marks. In a number of instances we have received forms with a date, version number or copyright name next to target marks. One half inch of white space is required around anchor marks as reflected on Mylar template. All form ID positions match the Mylar template. All scan-band boxes are printed in 3 point line thickness. The vertical and horizontal lines that form the scan-band boxes form a perfect right angle. All data field positions match the Mylar template. All data field label positions match the Mylar template. OCR-A size 10 point font is used for data fields. All alpha characters are capitalized. All alpha fields (name, address, etc.) are left justified. All fields have the required values according to specifications. Fields that contain calculated values are calculated correctly. Money fields are filled with a single zero when no value is present. Money fields are right justified and do not include decimal point or commas. Negative amounts are signed with a - using OCR-A 10 point font. The negative sign should be one character wide. SSN and FEIN are proper length and contain no hyphens or punctuation. All scan-band boxes match the Mylar template. The form(s) submitted conform to the specifications. Signature: Company: Contact Number: Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 3

4 JOB NAME: PA-20S/PA-65 SCH_D_SB PA DEPARTMENT OF REVENUE DOCUMENT DEFINITION 2012 PA-20S/PA-65 SCHEDULE D SB SPECIFICATIONS FORMS: 1 TAX TYPE: PIT PAGES: 4 FORM TYPE: Scan-Band Scan-Band SOURCE: IBML / KODAK DOCUMENT FORMS # NAME DESCRIPTION PAGE# TYPE FIELDS CHARS OTHER 1 SCH_D_SB_2012_P1 1 FORM 22 2 SCH_D_SB_2012_P2 2 FORM 44 3 SCH_D_SB_2012_P3 3 FORM 20 4 SCH_D_SB_2012_P4 4 FORM 44 TOTALS 130 Note: This document does not replace the PA-20S/PA-65 Schedule D instructions for PA-20S/PA-65 Schedule D form for year The only purpose of this document is to give field placement positions and the type of data allowed in those fields for the scan-band version of PA-20S/PA-65 Schedule D form. Please refer to the PA-20S/PA-65 Schedule D instructions for detailed field & form information. General Requirements: Refer to Vendor Checklist for general form requirements. Completed Vendor Checklist must be signed and included with sample forms submitted for approval. Important: All 4 pages (Part I, II, III, and IV) are required. Copy Part II and Part IV to list additional property. Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 4

5 PA-20S/PA-65 SCH_D_SB FIELD NAME LABEL TYPE START POS ROW COL LENGTH (COLS) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 5 EDIT RULE PART I (Page 1 of 4) Sale, Exchange, and Disposition of Property Within PA PA S Corporation or Alpha Required Partnership Name Left justify data in data field No punctuation or special characters accepted FEIN Alpha Normally 9-digit federal employer identification number (FEIN) Will also accept PA followed by seven digits No punctuation accepted Required Amended Schedule Alpha Y for YES or N for NO Is Part-I Blank? Alpha Y for YES or N for NO Put Y in this field, if Lines 1 through 18 (all amount fields) in Part-I (page 1 of 4) are blank. Federal Realized and Recognized Gains (Losses) (1) All PA-Source gain Whole dollars only (no decimal point, no cents) (loss) Included in ordinary business income (loss) (2) All PA-Source gain Whole dollars only (no decimal point, no cents) (loss) Included in ordinary net rental/royalty income (loss) from federal Form 8825 (3) All PA-Source net short-term capital gain (loss) from federal Schedule D Whole dollars only (no decimal point, no cents)

6 (4) All PA-Source net long-term capital gain (loss) from federal Schedule D (5) All other PA-Source net IRC Section 1231 gain (loss) reported on federal Form 4797 not listed above (6) All PA-Source gain (loss) from the disposition of IRC Section 179 property (7) Capital gains distributions taxed as dividends (8) Total PA-Source federal realized and recognized reportable gain (loss) (9) PA-Source gain (loss) on federal non-taxable exchanges on IRC Sections 1031 & 1033 (10) Total PA-Source federal gain (loss) reportable for PA PIT Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Add Lines 1 thru 6 minus Line Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Add Lines 8 and 9 Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 6

7 (11) PA-Source adjustment for gain (loss) reflected on Part A of Schedule M for business income (loss) (12) PA-Source PIT reportable Schedule D gain (loss) before PA PIT adjustments (13) Net or aggregate PA- Source PIT adjustments for Schedule D gain (loss) (14) Net adjustment to arrive at PA-Source PIT Schedule D reportable gain (loss) (15) PA-Source partnership and PA S corp gain (loss) from PA Schedules RK1 and NRK1 (16) Total PA-Source Schedule D net gain (loss) from property within PA residents only Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Line 10 minus Line Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Sum of lines 12 and Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Add lines 14 and 15 Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 7

8 (17) PA-Source adjustment for gain (loss) on sale of short-term portfolio investments (18) Total PA-Source Schedule D net gain (loss) from property within PA nonresidents only Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Part II (Page 2 of 4) PA S Corporation or Partnership Name Alpha- FEIN Alpha Required Left justify data in data field No punctuation or special characters accepted Normally nine-digit federal employer identification number (FEIN) Will also accept PA followed by seven digits No punctuation accepted Required Amended Schedule Alpha Y for YES or N for NO Is Part-II blank? Alpha Y for YES or N for NO Put Y in this field, if all fields for properties 1 through 5 in Part-II (page 2 of 4) are blank. (1) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) (1) Description of Property Alpha (1) Date acquired Format: MMDDYYYY Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 8

9 (1) PA Depreciation Whole dollars only (no decimal point, no cents) (1) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (1) Date Sold Format: MMDDYYYY (1) Gross Sales Price Whole dollars only (no decimal point, no cents) (1) Diff. PA/Fed Gain (loss) Whole dollars only (no decimal point, no cents) (2) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) (2) Description of Property Alpha (2) Date Acquired Format: MMDDYYYY (2) PA Depreciation Whole dollars only (no decimal point, no cents) (2) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 9

10 (2) Date Sold Format: MMDDYYYY (2) Gross Sales Price Whole dollars only (no decimal point, no cents) (2) Diff. PA/Fed Gain (loss) Whole dollars only (no decimal point, no cents) (3) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) (3) Description of Property Alpha (3) Date Acquired Format: MMDDYYYY (3) PA Depreciation Whole dollars only (no decimal point, no cents) (3) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (3) Date Sold Format: MMDDYYYY (3) Gross Sales Price Whole dollars only (no decimal point, no cents) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 10

11 (3) Diff. PA/Fed Gain (loss) Whole dollars only (no decimal point, no cents) (4) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) (4) Description of Property Alpha (4) Date Acquired Format: MMDDYYYY (4) PA Depreciation Whole dollars only (no decimal point, no cents) (4) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (4) Date Sold Format: MMDDYYYY (4) Gross Sales Price Whole dollars only (no decimal point, no cents) (4) Diff. PA/Fed Gain (loss) Whole dollars only (no decimal point, no cents) (5) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 11

12 (5) Description of Property Alpha (5) Date Acquired Format: MMDDYYYY (5) PA Depreciation Whole dollars only (no decimal point, no cents) (5) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (5) Date Sold Format: MMDDYYYY (5) Gross Sales Price Whole dollars only (no decimal point, no cents) (5) Diff. PA/Fed Gain (loss) Whole dollars only (no decimal point, no cents) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 12

13 PART III (Page 3 of 4) Sale, Exchange, or Disposition of Property Outside PA PA S Corporation or Alpha Required Partnership Name Left justify data in data field No punctuation or special characters accepted FEIN Alpha- Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc Normally 9-digit federal employer identification number (FEIN) Will also accept PA followed by seven digits No punctuation accepted Required Amended Schedule Alpha Y for YES or N for NO Is Part-III Blank? Alpha Y for YES or N for NO Put Y in this field, if Lines 1 through 16 (all amount fields) in Part-II (page 3 of 4) are blank. Federal Realized and Recognized Gains (Losses) (1) All Outside PA gain Whole dollars only (no decimal point, no cents) (loss) included in ordinary business income (loss) (2) All Outside PA gain Whole dollars only (no decimal point, no cents) (loss) included in ordinary net rental/royalty income (loss) from federal Form 8825 (3) All outside PA net short-term capital gain (loss) from federal Schedule D (4) All outside PA net long-term capital gain (loss) from federal Schedule D Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents)

14 (5) All other outside PA net IRC Section 1231 gain (loss) reported on federal 4797 not listed above (6) All outside PA gain (loss) from the disposition of IRC Section 179 property (7) Capital gains distributions taxed as dividends (8) Total federal realized and recognized outside PA-Source reportable gain (loss) (9) Outside PA gain (loss) on federal non-taxable exchanges on IRC Sections 1031 & 1033 (10) Total outside PA federal gain (loss) reportable for PA PIT (11) Outside PA adjustment for gain (loss) reflected on Part A of Schedule M for business income (loss) Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Add Lines 1 through 6 minus Line Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Add Lines 8 and Whole dollars only (no decimal point, no cents) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 14

15 (12) Outside PA PIT reportable Schedule D gain (loss) before PA PIT adjustments (13) Net or aggregate outside PA PIT adjustments for Schedule D gain (loss) (14) Net adjustment to arrive at outside PA PIT Schedule D reportable gain (loss) (15) Outside partnership and PA S corp gain (loss) from PA Schedules RK1 and NRK1 (16) Total outside PA Schedule D net gain (loss) from property outside PA Whole dollars only (no decimal point, no cents) Line 10 minus Line Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Sum of Lines 12 and Whole dollars only (no decimal point, no cents) Whole dollars only (no decimal point, no cents) Add Lines 14 and 15 Part IV (Page 4 of 4) PA S Corporation or Partnership Name Alpha Required Left justify data in data field No punctuation or special characters accepted Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 15

16 FEIN Alpha Normally 9-digit federal employer identification number (FEIN) Will also accept PA followed by seven digits No punctuation accepted Required Amended Schedule Alpha Y for YES or N for NO Is Part-IV Blank? Alpha Y for YES or N for NO Put Y in this field, if all fields for properties 1 through 5 in Part-IV (page 4 of 4) are blank. (1) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) (1) Description of Property Alpha (1) Date Acquired Format: MMDDYYYY (1) PA Depreciation Whole dollars only (no decimal point, no cents) (1) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (1) Date Sold Format: MMDDYYYY (1) Gross Sales Price Whole dollars only (no decimal point, no cents) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 16

17 (1) Diff. PA/Fed gain (loss) Whole dollars only (no decimal point, no cents) (2) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) (2) Description of Property Alpha (2) Date Acquired Format: MMDDYYYY (2) PA Depreciation Whole dollars only (no decimal point, no cents) (2) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (2) Date Sold Format: MMDDYYYY (2) Gross Sales Price Whole dollars only (no decimal point, no cents) (2) Diff. PA/Fed gain (loss) Whole dollars only (no decimal point, no cents) (3) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 17

18 (3) Description of Property Alpha (3) Date Acquired Format: MMDDYYYY (3) PA Depreciation Whole dollars only (no decimal point, no cents) (3) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (3) Date Sold Format: MMDDYYYY (3) Gross Sales Price Whole dollars only (no decimal point, no cents) (3) Diff. PA/Fed gain (loss) Whole dollars only (no decimal point, no cents) (4) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) (4) Description of Property Alpha (4) Date Acquired Format: MMDDYYYY (4) PA Depreciation Whole dollars only (no decimal point, no cents) Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 18

19 (4) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (4) Date Sold Format: MMDDYYYY (4) Gross Sales Price Whole dollars only (no decimal point, no cents) (4) Diff. PA/Fed gain (loss) Whole dollars only (no decimal point, no cents) (5) Type of Property Alpha Valid Values: R: Real P: Personal S: Security O: Other Intangible (not security) (5) Description of Property Alpha (5) Date Acquired Format: MMDDYYYY (5) PA Depreciation Whole dollars only (no decimal point, no cents) (5) Cost or Other PA Basis Whole dollars only (no decimal point, no cents) (5) Date Sold Format: MMDDYYYY Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 19

20 (5) Gross Sales Price Whole dollars only (no decimal point, no cents) Up to 11 digits permitted Must be >= zero (5) Diff. PA/Fed gain (loss) Whole dollars only (no decimal point, no cents) Up to 11 digits permitted Allow leading minus sign immediately preceding first digit (no Formware2\2012 Forms\Vendor Specs\PA20S Sched_D SB 2012 Vendor Spec.doc 20