Strategic Sourcing and Data Mining Using Citibank Tools
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1 GSA Expo 2007 Strategic Sourcing and Data Mining Using Citibank Tools David Ruda Vice President, Product Manager Commercial Cards
2 Citibank Presents: Continue the Revolution Citibank Commercial Cards, Government Services The Ninth Annual GSA SmartPay Conference - Philadelphia, Pennsylvania
3 The Ninth Annual GSA SmartPay Conference Information Security August 22, 2007
4 Goal & Objectives To learn what strategic sourcing and data mining are and how it can make your program even better To learn how these apply to your SmartPay program To learn how Citibank can provide you with the tools you need 4 MM.DD.YY
5 Agenda What are Strategic Sourcing and Data Mining Why are Strategic Sourcing and Data Mining Important Reviewing the Citibank Tools Incorporating Strategic Sourcing into Your SmartPay Program Mining Your Own Data 5 MM.DD.YY
6 What is Strategic Sourcing? What is Data Mining? Strategic sourcing is A process of continous improvement and evaluation of an organization s buying activities. Part of an organization supply chain management that identifies key areas of focus Examining the way government spends its appropriations through contracts, delivery orders and purchase cards! Data Mining is A process of systematically searching large volumes of data for patterns 6 MM.DD.YY
7 Needs Grow Over Time and Objective Data needs and uses progress from simple account listings, to strategic sourcing, to complex data mining and analysis Standard Reports Custom Reports Ad-hoc Queries Data Summarization Vendor Utilization Reporting Vendor Ranking Business Rules Data Analysis Exception Reporting CCRS CCRS CCRS, Program Audit Tool, MasterCard EMS, Visa Intellilink 7 MM.DD.YY
8 Why is Strategic Sourcing Important? Finding those patterns! Billions of Dollars 3,000 2,500 2,000 1,500 1, Spend 8 MM.DD.YY
9 Why is Strategic Sourcing Important? OMB Circular A-123 Mandated! December 2006 Memorandum Agencies must Describe Initiatives 2007 Goals Performance Measures Price of goods Cost to transact Socio-economic goals Information management 9 MM.DD.YY
10 Why is Strategic Sourcing Important? Getting the Best Value How do you know? Supplier Diversity Goals Are they being met? Quality Improvement Are goods/services specifications achieved? Being Prepared Never know who is going to come knocking Keeping management in the know 10 MM.DD.YY
11 Strategic Sourcing Cycle 7 Monitor 1 Spending Analysis 2 Implementation Vendors 6 3 Negotiation Strategy 11 MM.DD.YY 5 Suitable Vendors 4
12 Basic Strategic Sourcing Processes 1. Assessing your current spend 2. Who sells what you want to buy 3. Developing your strategy 4. Identifying suitable suppliers 7 Monitor 1 Spending Analysis 2 5. Negotiating with suppliers Implementation Vendors 6. Implementing your plan Tracking results Negotiation 5 Suitable Vendors 4 Strategy 12 MM.DD.YY
13 Examples of Strategic Sourcing Initiatives Learn what government is doing! DoD created an office of Strategic Sourcing & Acquisition Wireless Services DoD Enterprise Software Initiative (ESI) Clerical Support Services 13 MM.DD.YY
14 Keys to Success in Developing Your Strategic Sourcing Program Management buy-in Engage your bosses! Challenging the status quo Things don t have to stay the same Supplier Relationships Challenge your suppliers Communication 14 MM.DD.YY
15 Summary of SS 15 MM.DD.YY
16 Data Mining It s the IN thing to do! A Washington Post Headline June 15, 2006 Government Increasingly Turning to Data Mining Peek Into Private Lives May Help in Hunt for Terrorists Be careful what you ask for Be focused on the information you re seeking 16 MM.DD.YY
17 Citibank Tools Available Citibank Custom Reporting System (CCRS) Standard reports Create your own reports Data mining opportunities Program Audit Tool Association Program Management Tools MasterCard Expert Monitoring System (EMS) Visa Intellilink 17 MM.DD.YY
18 Citibank Customer Reporting System Your Source for Strategic Sourcing and Data Mining 18 MM.DD.YY
19 Citibank Custom Reporting System Standard Reports and Ad Hoc Queries 19 MM.DD.YY
20 Citibank Custom Reporting System Standard Reports and Ad Hoc Queries 20 MM.DD.YY
21 Using the Data What do you learn from these reports? How can you use them? How can you incorporate into your program? Adjusting MCC Controls Adjusting limits on accounts 21 MM.DD.YY
22 Using the Data Getting Started a Summary by MCC 22 MM.DD.YY
23 Using Data Bring the Output into Excel and You Can Rank your Suppliers 23 MM.DD.YY
24 CCRS Helps You Find Unusual Transactions Let s Go Swimming! 24 MM.DD.YY
25 Using the Data You Can Drill Down and See the Transaction Detail 25 MM.DD.YY
26 Using the Data What do you learn from these reports? How can you use them? How can you incorporate into your program? Adjusting MCC Controls Adjusting limits on accounts 26 MM.DD.YY
27 Summary Discussed what strategic sourcing and data mining are Understanding the process steps of strategic sourcing Seven steps to remember Using the Citibank Tools CCRS TBR Understanding the Results Slicing and dicing! 27 MM.DD.YY
28 Strategic Sourcing and Data Mining Using Citibank Tools Questions? 28 MM.DD.YY
29 Reminders Thank you for attending this session! Visit the Citibank Welcome Center Room 104 A/B, 1 st Floor National Industries for the Blind will have a display of products Conference Slide Show come see yourself shine! Visit the Citibank Technical Demonstration Center Room 106 A, 1 st Floor Please take a moment to complete your GSA survey for this session! 29 MM.DD.YY
30 IRS Circular 230 Disclosure: Citigroup Inc. and its affiliates do not provide tax or legal advice. Any discussion of tax matters in these materials (i) is not intended or written to be used, and cannot be used or relied upon, by you for the purpose of avoiding any tax penalties and (ii) may have been written in connection with the "promotion or marketing" of the Transaction. Accordingly, you should seek advice based on your particular circumstances from an independent tax advisor. Any terms set forth herein are intended for discussion purposes only and are subject to the final terms as set forth in separate definitive written agreements. This presentation is not a commitment to lend, syndicate a financing, underwrite or purchase securities, or commit capital nor does it obligate us to enter into such a commitment, nor are we acting as a fiduciary to you. By accepting this presentation, subject to applicable law or regulation, you agree to keep confidential the existence of and proposed terms for any transaction contemplated hereby (a Transaction ). Prior to entering into any Transaction, you should determine, without reliance upon us or our affiliates, the economic risks and merits (and independently determine that you are able to assume these risks) as well as the legal, tax and accounting characterizations and consequences of any such Transaction. In this regard, by accepting this presentation, you acknowledge that (a) we are not in the business of providing (and you are not relying on us for) legal, tax or accounting advice, (b) there may be legal, tax or accounting risks associated with any Transaction, (c) you should receive (and rely on) separate and qualified legal, tax and accounting advice and (d) you should apprise senior management in your organization as to such legal, tax and accounting advice (and any risks associated with any Transaction) and our disclaimer as to these matters. By acceptance of these materials, you and we hereby agree that from the commencement of discussions with respect to any Transaction, and notwithstanding any other provision in this presentation, we hereby confirm that no participant in any Transaction shall be limited from disclosing the U.S. tax treatment or U.S. tax structure of such Transaction. We are required to obtain, verify and record certain information that identifies each entity that enters into a formal business relationship with us. We will ask for your complete name, street address, and taxpayer ID number. We may also request corporate formation documents, or other forms of identification, to verify information provided. Any prices or levels contained herein are preliminary and indicative only and do not represent bids or offers. These indications are provided solely for your information and consideration, are subject to change at any time without notice and are not intended as a solicitation with respect to the purchase or sale of any instrument. The information contained in this presentation may include results of analyses from a quantitative model which represent potential future events that may or may not be realized, and is not a complete analysis of every material fact representing any product. Any estimates included herein constitute our judgment as of the date hereof and are subject to change without any notice. We and/or our affiliates may make a market in these instruments for our customers and for our own account. Accordingly, we may have a position in any such instrument at any time. Although this material may contain publicly available information about Citi corporate bond research or economic and market analysis, Citi policy (i) prohibits employees from offering, directly or indirectly, a favorable or negative research opinion or offering to change an opinion as consideration or inducement for the receipt of business or for compensation; and (ii) prohibits analysts from being compensated for specific recommendations or views contained in research reports. So as to reduce the potential for conflicts of interest, as well as to reduce any appearance of conflicts of interest, Citi has enacted policies and procedures designed to limit communications between its investment banking and research personnel to specifically prescribed circumstances Citibank, N.A. All rights reserved. Citi and Citi and Arc Design and Citibank are trademarks and service marks of Citigroup Inc. or its affiliates and are used and registered throughout the world.
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