PUBNET 2000 Version 3060 * 810 IMPLEMENTATION GUIDELINE FOR EDI 810

Transcription

1 810 Invoice Functional Group=IN This Draft Stanar for Trial Use contains the format an establishes the ata contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be use to provie for customary an establishe business an inustry practice relative to the billing for goos an services provie. Heaing: Pos I Segment Req Max Use 010 ST Transaction Set Heaer M BIG Beginning Segment for Invoice M CUR Currency O 1 Repeat Notes LOOP ID - N N1 O N2 Aitional Information O N3 Aress Information O N4 Geographic Location O ITD Terms of Sale/Deferre Terms of Sale O >1 140 DTM Date/Time Reference O 10 Detail: Pos I Segment Req Max Use Repeat Notes LOOP ID - IT IT1 Baseline Item Data (Invoice) O CTP Pricing Information O 25 LOOP ID - PID PID Prouct/Item Description O 1 LOOP ID - SAC SAC Service, Promotion, Allowance, or Charge Information O 1 Summary: Pos I Segment Req Max Use 010 TDS Total Monetary Value Summary M TXI Tax Information O 10 Repeat Notes LOOP ID - SAC SAC Service, Promotion, Allowance, or Charge O 1 Information 070 CTT Transaction Totals O 1 N3/ SE Transaction Set Trailer M 1 MAY VERSION 2; last moifie 5/2006 for ISBN-13. 1

2 ST Transaction Set Heaer Pos: 010 Max: 1 Heaing - Manatory Loop: N/A Elements: 2 To inicate the start of a transaction set an to assign a control number Ref I Element Req Type Min/Max Usage ST Transaction Set Ientifier Coe Description: Coe uniquely ientifying a Transaction Set M ID 3/3 Require Coe 810 X12.2 Invoice ST Transaction Set Control Number Description: Ientifying control number that must be unique within the transaction set functional group assigne by the originator for a transaction set M AN 4/9 Require MAY VERSION 2; last moifie 5/2006 for ISBN-13. 2

3 BIG Beginning Segment for Invoice Pos: 020 Max: 1 Heaing - Manatory Loop: N/A Elements: 8 To inicate the beginning of an invoice transaction set an transmit ientifying numbers an ates Ref I Element Req Type Min/Max Usage BIG Date Description: Date (YYMMDD) M DT 6/6 Require BIG02 76 Invoice Number Description: Ientifying number assigne by issuer BIG Date Description: Date (YYMMDD) BIG Purchase Orer Number Description: Ientifying number for Purchase Orer assigne by the orerer/purchaser BIG Release Number Description: Number ientifying a release against a Purchase Orer previously place by the parties involve in the transaction BIG Change Orer Sequence Number Description: Number assigne by the orerer ientifying a specific change or revision to a previously transmitte transaction set User: This element is use by the publisher/manufacturer group. BIG Transaction Type Coe Description: Coe specifying the type of transaction M AN 1/22 Require O DT 6/6 Use O AN 1/22 Use O AN 1/30 Use O AN 1/8 Use O ID 2/2 Use CI Coe Consoliate Invoice BIG Transaction Set Purpose Coe Description: Coe ientifying purpose of transaction set O ID 2/2 Use Coe 00 Original MAY VERSION 2; last moifie 5/2006 for ISBN-13. 3

4 CUR Currency Pos: 040 Max: 1 Heaing - Optional Loop: N/A Elements: 2 To specify the currency (ollars, pouns, francs, etc.) use in a transaction Ref I Element Req Type Min/Max Usage CUR01 98 Entity Ientifier Coe Description: Coe ientifying an organizational entity, a physical location, or an iniviual M ID 2/2 Require SE Coe Selling Party CUR Currency Coe Description: Coe (Stanar ISO) for country in whose currency the charges are specifie User: USD - U.S.Dollar CAD - Canaian Dollar M ID 3/3 Require MAY VERSION 2; last moifie 5/2006 for ISBN-13. 4

5 N1 Pos: 070 Max: 1 Heaing - Optional Loop: N1 Elements: 4 To ientify a party by type of organization, name, an coe Ref I Element Req Type Min/Max Usage N Entity Ientifier Coe Description: Coe ientifying an organizational entity, a physical location, or an iniviual M ID 2/2 Require BT ST VN Coe Bill-to-Party Ship To Venor N Description: Free-form name N Ientification Coe Qualifier Description: Coe esignating the system/metho of coe structure use for Ientification Coe (67) C AN 1/35 Use C ID 1/2 Use Coe 15 Stanar Aress Number (SAN) N Ientification Coe Description: Coe ientifying a party or other coe C AN 2/20 Use MAY VERSION 2; last moifie 5/2006 for ISBN-13. 5

6 N2 Aitional Information Pos: 080 Max: 2 Heaing - Optional Loop: N1 Elements: 2 To specify aitional names or those longer than 35 characters in length Ref I Element Req Type Min/Max Usage N Description: Free-form name M AN 1/35 Require N Description: Free-form name O AN 1/35 Use MAY VERSION 2; last moifie 5/2006 for ISBN-13. 6

7 N3 Aress Information Pos: 090 Max: 2 Heaing - Optional Loop: N1 Elements: 2 To specify the location of the name party Ref I Element Req Type Min/Max Usage N Aress Information Description: Aress information M AN 1/35 Require N Aress Information Description: Aress information O AN 1/35 Use MAY VERSION 2; last moifie 5/2006 for ISBN-13. 7

8 N4 Geographic Location Pos: 100 Max: 1 Heaing - Optional Loop: N1 Elements: 4 To specify the geographic place of the name party Ref I Element Req Type Min/Max Usage N City Description: Free-form text for city name O AN 2/30 Use N State or Province Coe Description: Coe (Stanar State/Province) as efine by appropriate government agency O ID 2/2 Use N Postal Coe Description: Coe efining international postal zone coe excluing punctuation an blanks (zip coe for Unite States) O ID 3/15 Use N Country Coe Description: Coe ientifying the country O ID 2/3 Use MAY VERSION 2; last moifie 5/2006 for ISBN-13. 8

9 ITD To specify terms of sale Terms of Sale/Deferre Terms of Sale Pos: 130 Max: >1 Heaing - Optional Loop: N/A Elements: 9 Ref I Element Req Type Min/Max Usage ITD Terms Type Coe Description: Coe ientifying type of payment terms Coe 01 Basic 02 En of Month (EOM) 03 Fixe Date 05 Discount Not Applicable 07 Extene Days After En of Month (10 EOM) 14 Previously agree upon 18 Fixe Date,Late Payment Penalty Applies Description: Sales terms specifying a past ue ate, an a late payment percentage penalty applies to unpai balances past this ue ate 22 Cash Discount Terms Apply Description: Contract terms specify that a cash iscount is applicable CO Consignment NC No Charge O ID 2/2 Use ITD Terms Basis Date Coe Description: Coe ientifying the beginning of the terms perio O ID 1/2 Use Coe 1 Ship Date 3 Invoice Date 4 Specifie Date 8 Invoice Transmission Date ITD Terms Discount Percent Description: Terms iscount percentage, expresse as a percent, available to the purchaser if an invoice is pai on or before the Terms Discount Due Date ITD Terms Discount Due Date Description: Date payment is ue if iscount is to be earne ITD Terms Discount Days Due Description: Number of ays in the terms iscount perio by which payment is ue if terms iscount is earne ITD Terms Net Due Date Description: Date when total invoice amount becomes ue ITD Terms Net Days Description: Number of ays until total invoice amount is ue (iscount O R 1/6 Use C DT 6/6 Use C N0 1/3 Use O DT 6/6 Use O N0 1/3 Use MAY VERSION 2; last moifie 5/2006 for ISBN-13. 9

10 Ref I Element Req Type Min/Max Usage not applicable) ITD Terms Discount Amount Description: Total amount of terms iscount ITD Payment Metho Coe Description: Coe ientifying type of payment proceures O N2 1/10 Use O ID 1/1 Use C E L Coe Pay By Check Electronic Payment System Letter of Creit MAY VERSION 2; last moifie 5/2006 for ISBN

11 DTM Date/Time Reference Pos: 140 Max: 10 Heaing - Optional Loop: N/A Elements: 3 To specify pertinent ates an times Ref I Element Req Type Min/Max Usage DTM Date/Time Qualifier Description: Coe specifying type of ate or time, or both ate an time M ID 3/3 Require Coe 011 Shippe DTM Date Description: Date (YYMMDD) DTM Century Description: The first two characters in the esignation of the year (CCYY) C DT 6/6 Require O N0 2/2 Require MAY VERSION 2; last moifie 5/2006 for ISBN

12 IT1 Baseline Item Data (Invoice) Pos: 010 Max: 1 Detail - Optional Loop: IT1 Elements: 11 To specify the basic an most frequently use line item ata for the invoice an relate transactions Ref I Element Req Type Min/Max Usage IT Assigne Ientification Description: Alphanumeric characters assigne for ifferentiation within a transaction set O AN 1/20 Use IT Quantity Invoice Description: Number of units invoice (supplier units) IT Unit or Basis for Measurement Coe Description: Coe specifying the units in which a value is being expresse, or manner in which a measurement has been taken C R 1/10 Use C ID 2/2 Use Coe UN Unit IT Unit Price Description: Price per unit of prouct, service, commoity, etc. IT Basis of Unit Price Coe Description: Coe ientifying the type of unit price for an item User: Stanar Book Inustry efinitions shoul be applie to this element. C R 1/17 Use O ID 2/2 Use Coe PE Price per Each IT Prouct/Service ID Qualifier Description: Coe ientifying the type/source of the escriptive number use in Prouct/Service ID (234) User: When using both an RP an IB coe value, the RP coe value must be use first. C ID 2/2 Use Coe AI IB EN UK Alternate ISBN International Stanar Book Number (ISBN) (ISBN-13) Effectively oubles the number of ISBNs available. UCC/EAN-14: Use when a leaing igit is ae to the ISBN- 13 that specifies the packaging level (such as a carton). When the packaging level is greater than a unit (such as a carton), a new check igit must be calculate. IT Prouct/Service ID Description: Ientifying number for a prouct or service C AN 1/40 Use IT Prouct/Service ID Qualifier C ID 2/2 Use MAY VERSION 2; last moifie 5/2006 for ISBN

13 Ref I Element Req Type Min/Max Usage Description: Coe ientifying the type/source of the escriptive number use in Prouct/Service ID (234) User: When using both an RP an IB coe value, the RP coe value must be use first. Coe AI IB EN UK Alternate ISBN International Stanar Book Number (ISBN) (ISBN-13) Effectively oubles the number of ISBNs available. UCC/EAN-14: Use when a leaing igit is ae to the ISBN- 13 that specifies the packaging level (such as a carton). When the packaging level is greater than a unit (such as a carton), a new check igit must be calculate. IT Prouct/Service ID Description: Ientifying number for a prouct or service IT Prouct/Service ID Qualifier Description: Coe ientifying the type/source of the escriptive number use in Prouct/Service ID (234) User: Refer to coe list specifie in 'IT106 ' for usage. C AN 1/40 Use C ID 2/2 Use IT Prouct/Service ID Description: Ientifying number for a prouct or service C AN 1/40 Use MAY VERSION 2; last moifie 5/2006 for ISBN

14 CTP Pricing Information Pos: 050 Max: 25 Detail - Optional Loop: IT1 Elements: 6 To specify pricing information Ref I Element Req Type Min/Max Usage CTP Price Ientifier Coe Description: Coe ientifying pricing specification Coe NET Net Item Price SLP Retail/List/Suggeste Selling Price C ID 3/3 Use CTP Unit Price Description: Price per unit of prouct, service, commoity, etc. CTP Quantity Description: Numeric value of quantity CTP05 C001 Composite Unit of Measure Description: To ientify a composite unit of measure(see Figures Appenix for examples of use) CTP Price Multiplier Qualifier Description: Coe inicating the type of price multiplier User: The multiplier is use to compute the price after the iscount is applie (e.g. A multiplier of '.8' reflects a 20% iscount.) DIS Discount Multiplier O R 1/17 Use C R 1/15 Use C Comp Use O ID 3/3 Use DIS Coe Discount Multiplier CTP Multiplier Description: Value to be use as a multiplier to obtain a new value User: This value is a REAL number. The value is represente in ecimal form. A iscount of 20% woul have a value in this element of.8 C R 1/10 Use MAY VERSION 2; last moifie 5/2006 for ISBN

15 PID Prouct/Item Description Pos: 060 Max: 1 Detail - Optional Loop: PID Elements: 5 To escribe a prouct or process in coe or free-form format Ref I Element Req Type Min/Max Usage PID Item Description Type Description: Coe inicating the format of a escription M ID 1/1 Require F S Coe Free-form Structure (From Inustry Coe List) PID Prouct/Process Characteristic Coe Description: Coe ientifying the general class of a prouct or process characteristic O ID 2/3 Use Coe 08 Prouct PID Agency Qualifier Coe Description: Coe ientifying the agency assigning the coe values C ID 2/2 Use BI Coe Book Inustry Systems Avisory Committee PID Prouct Description Coe Description: A coe from an inustry coe list which provies specific ata about a prouct characteristic User: PROD - BISAC Publisher/Manufacturer Group prouct an services coe list In the library community the following coe values values are use: A1 Author (1st 80 characters) A2 Author ( characters) B1 Volume Set B3 Eition Set B4 Bining coe (physical features) B5 Title coe B6 Author coe B7 Publisher coe P1 Publisher (1st 80 characters) P2 Publisher ( characters) T1 Title (1st 80 characters) T2 Title ( characters) C AN 1/12 Use MAY VERSION 2; last moifie 5/2006 for ISBN

16 Ref I Element Req Type Min/Max Usage T3 Title ( characters) PID Description Description: A free-form escription to clarify the relate ata elements an their content User: Coe an/or escription as agree upon by the Publisher/Manufacturer Group. C AN 1/80 Use MAY VERSION 2; last moifie 5/2006 for ISBN

17 SAC Service, Promotion, Allowance, or Charge Information Pos: 180 Max: 1 Detail - Optional Loop: SAC Elements: 6 To request or ientify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge Ref I Element Req Type Min/Max Usage SAC Allowance or Charge Inicator Description: Coe which inicates an allowance or charge for the service specifie M ID 1/1 Require A C P Coe Allowance Charge Promotion SAC Service, Promotion, Allowance, or Charge Coe Description: Coe ientifying the service, promotion, allowance, or charge C ID 4/4 Use Coe A990 Cataloging Services B210 Co-op Creit D200 Freight Charges to Destination D220 Freight Passthrough E170 Labeling F800 Promotional Allowance H850 Tax SAC Amount Description: Monetary amount SAC Rate Description: Rate expresse in the stanar monetary enomination for the currency specifie SAC Unit or Basis for Measurement Coe Description: Coe specifying the units in which a value is being expresse, or manner in which a measurement has been taken O N2 1/15 Use O R 1/9 Use C ID 2/2 Use EA UN Coe Each Description: For non-book items. Unit SAC Quantity Description: Numeric value of quantity C R 1/15 Use MAY VERSION 2; last moifie 5/2006 for ISBN

18 TDS Total Monetary Value Summary Pos: 010 Max: 1 Summary - Manatory Loop: N/A Elements: 3 To specify the total invoice iscounts an amounts Ref I Element Req Type Min/Max Usage TDS Amount Description: Monetary amount M N2 1/15 Require TDS Amount Description: Monetary amount O N2 1/15 Use TDS Amount Description: Monetary amount O N2 1/15 Use MAY VERSION 2; last moifie 5/2006 for ISBN

19 TXI To specify tax information Tax Information Pos: 020 Max: 10 Summary - Optional Loop: N/A Elements: 3 Ref I Element Req Type Min/Max Usage TXI Tax Type Coe Description: Coe specifying the type of tax M ID 2/2 Require GS LS TX Coe Goos an Services Tax Description: Canaian value-ae tax State an Local Sales Tax All Taxes Description: All Taxes Applicable - To be use for harmonization of provincial an GST in Canaa. TXI Monetary Amount Description: Monetary amount TXI Percent Description: Percentage expresse as a ecimal C R 1/15 Use C R 1/10 Use MAY VERSION 2; last moifie 5/2006 for ISBN

20 SAC Service, Promotion, Allowance, or Charge Information Pos: 040 Max: 1 Summary - Optional Loop: SAC Elements: 6 To request or ientify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge Ref I Element Req Type Min/Max Usage SAC Allowance or Charge Inicator Description: Coe which inicates an allowance or charge for the service specifie M ID 1/1 Require A C P Coe Allowance Charge Promotion SAC Service, Promotion, Allowance, or Charge Coe Description: Coe ientifying the service, promotion, allowance, or charge C ID 4/4 Use Coe A990 Cataloging Services B210 Co-op Creit D200 Freight Charges to Destination D220 Freight Passthrough E170 Labeling SAC Amount Description: Monetary amount SAC Rate Description: Rate expresse in the stanar monetary enomination for the currency specifie SAC Unit or Basis for Measurement Coe Description: Coe specifying the units in which a value is being expresse, or manner in which a measurement has been taken O N2 1/15 Use O R 1/9 Use C ID 2/2 Use UN Unit Coe SAC Quantity Description: Numeric value of quantity C R 1/15 Use MAY VERSION 2; last moifie 5/2006 for ISBN

21 CTT Transaction Totals Pos: 070 Max: 1 Summary - Optional Loop: N/A Elements: 2 To transmit a hash total for a specific element in the transaction set Ref I Element Req Type Min/Max Usage CTT Number of Line Items Description: Total number of line items in the transaction set M N0 1/6 Require CTT Hash Total Description: Sum of values of the specifie ata element. All values in the ata element will be summe without regar to ecimal points (explicit or implicit) or signs. Truncation will occur on the left most igits if the sum is greater than the maximum size of the hash total of the ata element. O R 1/10 Use Example: First occurrence of value being hashe..18 Secon occurrence of value being hashe. 1.8 Thir occurrence of value being hashe Fourth occurrence of value being hashe Hash total prior to truncation. 855 Hash total after truncation to three-igit fiel. MAY VERSION 2; last moifie 5/2006 for ISBN

22 SE Transaction Set Trailer Pos: 080 Max: 1 Summary - Manatory Loop: N/A Elements: 2 To inicate the en of the transaction set an provie the count of the transmitte segments (incluing the beginning (ST) an ening (SE) segments) Ref I Element Req Type Min/Max Usage SE01 96 Number of Inclue Segments Description: Total number of segments inclue in a transaction set incluing ST an SE segments M N0 1/10 Require SE Transaction Set Control Number Description: Ientifying control number that must be unique within the transaction set functional group assigne by the originator for a transaction set M AN 4/9 Require MAY VERSION 2; last moifie 5/2006 for ISBN