05/11/1998 Ingram Book Company Invoice INGRAM BOOK COMPANY Electronic Data Interchange Mapping Requirements INVOICE (810)

Transcription

1 INGRAM BOOK COMPANY Electronic Data Interchange Mapping Requirements INVOICE (810) 1

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3 810 Invoice Functional Group=IN This standard provides the format and establishes the data contents of an invoice transaction set. The invoice transaction set provides for customary and established business and industry practice relative to the billing for goods and services provided. Heading: Pos Id Segment Name Req Max Use Repeat Notes Usage 010 ST Transaction Set Header M 1 Must use 020 BIG Beginning Segment for Invoice M 1 Must use LOOP ID - N N1 Name M 1 Must use Detail: Pos Id Segment Name Req Max Use Repeat Notes Usage LOOP ID - IT IT1 Baseline Item Data (Invoice) O 1 Must use 050 CTP Pricing Information O 25 Must use Summary: Pos Id Segment Name Req Max Use Repeat Notes Usage 010 TDS Total Monetary Value Summary M 1 Must use LOOP ID - ITA ITA Allowance, Charge or Service O 1 Used 070 CTT Transaction Totals M 1 N3/070 Must use 080 SE Transaction Set Trailer M 1 Must use Notes: 3/070 Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment. 3

4 ST Transaction Set Header Pos: 010 Max: 1 Heading - Mandatory Loop: N/A Elements: 2 To indicate the start of a transaction set and to assign a control number ST Transaction Set Identifier Code Description: Code uniquely identifying a Transaction Set. M ID 3/3 Must use 810 X12.2 Invoice ST Transaction Set Control Number Description: Identifying control number assigned by the originator for a transaction set. User: Sequential control # assigned by you, should match SE02 M AN 4/9 Must use 1. The transaction set identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set). 4

5 BIG Beginning Segment for Invoice Pos: 020 Max: 1 Heading - Mandatory Loop: N/A Elements: 7 To indicate the beginning of an invoice transaction set and to transmit identifying numbers and dates. BIG Invoice Date M DT 6/6 Must use Description: Invoice Issue Date. BIG02 76 Invoice Number Description: Identifying number assigned by issuer. M AN 1/22 Must use * BIG Purchase Order Date Description: Date assigned by the purchaser to Purchase Order. O DT 6/6 Not used BIG Purchase Order Number Description: Identifying number for Purchase Order assigned by the orderer/purchaser. M AN 1/22 Must use User: Purchase Order for This Invoice * BIG Release Number Description: Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction. O AN 1/30 Not used * BIG Change Order Sequence Number Description: Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set. O AN 1/8 Not used * BIG Transaction Type Code Description: Code specifying the type of transaction. 1. BIG07 is used only to further define the type of invoice when needed. 5

6 N1 Name Pos: 070 Max: 1 Heading - Mandatory Loop: N1 Elements: 4 To identify a party by type of organization, name and code N Entity Identifier Code M ID 2/2 Must use Description: Code identifying an organizational entity or a physical location. VN Vendor * N Name Description: Free-form name. N Identification Code Qualifier Description: Code designating the system/method of code structure used for Identification Code (67). 15 Standard Address Number (SAN) N Identification Code Description: Code identifying a party. User: Vendor's Standard Address Number C AN 1/35 Not used M ID 1/2 Must use M AN 2/17 Must use Syntax: R At least one of N102 or N103 is required.p If either N103 or N104 are present, then the others are required. 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 6

7 IT1 Baseline Item Data (Invoice) Pos: 010 Max: 1 Detail - Optional Loop: IT1 Elements: 25 To specify the basic and most frequently used line item data for the invoice and related transactions. * IT Assigned Identification O AN 1/11 Not used Description: Alphanumeric characters assigned for differentiation within a transaction set. IT Quantity Invoiced Description: Number of units invoiced (supplier units). M R 1/10 Must use IT Unit of Measurement Code Description: Code identifying the basic unit of measurement. EA Each IT Unit Price Description: Net Price per Unit Price * (100-discount percent) M ID 2/2 Must use M R 1/14 Must use * IT Basis of Unit Price Code Description: Code identifying the type of unit price for an item. IT Product/Service ID Qualifier IB International Standard Book Number (ISBN) IT Product/Service ID User: ISBN * IT Product/Service ID Qualifier * IT Product/Service ID * IT Product/Service ID Qualifier * IT Product/Service ID M ID 2/2 Must use M AN 1/30 Must use 7

8 * IT Product/Service ID Qualifier * IT Product/Service ID * IT Product/Service ID Qualifier * IT Product/Service ID * IT Product/Service ID Qualifier * IT Product/Service ID * IT Product/Service ID Qualifier * IT Product/Service ID * IT Product/Service ID Qualifier * IT Product/Service ID * IT Product/Service ID Qualifier * IT Product/Service ID * IT Product/Service ID Qualifier * IT Product/Service ID 8

9 Syntax: C If IT106 is present, then IT107 is requiredc If IT108 is present, then IT109 is requiredc If IT110 is present, then IT111 is requiredc If IT112 is present, then IT113 is requiredc If IT114 is present, then IT115 is requiredc If IT116 is present, then IT117 is requiredc If IT118 is present, then IT119 is requiredc If IT120 is present, then IT121 is requiredc If IT122 is present, then IT123 is requiredc If IT124 is present, then IT125 is required 1. Element 235/234 combinations should be interpreted to include products and/or services. See the Data Dictionary for a complete list of ID's. 2. IT101 is the purchase order line item identification. 3. IT106 through IT125 provides for ten (10) different product/service ID's for each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU. 9

10 CTP Pricing Information Pos: 050 Max: 25 Detail - Optional Loop: IT1 Elements: 7 To specify pricing information * CTP Class of Trade Code Description: Code indicating class of trade. CTP Price Identifier Code Description: Code identifying pricing specification. SLP Suggested List Price CTP Unit Price Description: Price per unit of product, service, commodity, etc. M ID 3/3 Must use M R 1/14 Must use * CTP Quantity Description: Numeric value of quantity. O R 1/15 Not used * CTP Unit of Measurement Code Description: Code identifying the basic unit of measurement. C ID 2/2 Not used CTP Price Multiplier Qualifier Description: Code indicating the type of price multiplier. DIS Discount Multiplier CTP Multiplier Description: Value, identified by price multiplier qualifier, to be used to multiply price to obtain a new value. User: Discount Percent M ID 3/3 Must use M R 1/10 Must use Syntax: C If CTP04 is present, then CTP05 is requiredc If CTP06 is present, then CTP07 is required 1. Example of use of CTP03 and CTP04.PRICE QUANTITY RANGE to to to and abovectp03 CTP Example of use of CTP03, CTP04 and CTP07.CTP03 CTP04 CTP CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of 90 would be the factor if a 10% discount is given. 10

11 TDS Total Monetary Value Summary Pos: 010 Max: 1 Summary - Mandatory Loop: N/A Elements: 4 To specify the total invoice discounts and amounts TDS Total Invoice Amount M N2 1/10 Must use Description: Amount of invoice (including charges, less allowances) before terms discount (if discount is applicable). * TDS Amount Subject to Terms Discount Description: Amount upon which the terms discount amount is calculated. C N2 1/10 Not used TDS Discounted Amount Due Description: Amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount.) M N2 1/10 Must use User: Total Net Price of Product * TDS Terms Discount Amount Description: Total amount of terms discount. O N2 1/10 Not used 1. TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01. 11

12 ITA Allowance, Charge or Service Pos: 040 Max: 1 Summary - Optional Loop: ITA Elements: 14 To specify allowances, charges or services ITA Allowance or Charge Indicator Description: Code which indicates an allowance or charge for the service specified. M ID 1/1 Must use C Charge * ITA Agency Qualifier Code Description: Code identifying the agency assigning the code values. * ITA Special Services Code Description: Code identifying the special service. C ID 2/10 Not used ITA Allowance or Charge Method of Handling Code Description: Code indicating method of handling for an allowance or charge. 06 Charge to be Paid by Customer M ID 2/2 Must use * ITA Allowance or Charge Number Description: The number assigned by a vendor referencing an allowance, promotion, deal or charge. * ITA Allowance or Charge Rate Description: Allowance or Charge Rate per Unit. ITA Allowance or Charge Total Amount Description: Total dollar amount for the allowance or charge. * ITA Allowance/ Charge Percent Qualifier Description: Code indicating on what basis allowance or charge percent is calculated. * ITA Allowance or Charge Percent Description: Allowance or charge expressed as a percent. * ITA Allowance or Charge Quantity Description: Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity. * ITA Unit of Measurement Code Description: Code identifying the basic unit of measurement. * ITA Quantity Description: Numeric value of quantity. O AN 1/16 Not used O R 1/9 Not used M N2 1/9 Must use O ID 1/1 Not used C R 1/6 Not used O R 1/10 Not used C ID 2/2 Not used O R 1/15 Not used 12

13 * ITA Description C AN 1/80 Not used Description: A free-form description to clarify the related data elements and their content. ITA Special Charge or Allowance Code Description: Code identifying type of special charge or allowance. FCD Freight Charges to Destination C ID 3/3 Used Syntax: L If ITA02 is present, then at least one of ITA03, ITA13 or ITA14 is required.c If ITA08 is present, then ITA09 is requiredc If ITA10 is present, then ITA11 is required 1. If ITA01 = A-Allowance or C-Charge, then at least one of ITA06, ITA07, or ITA08 must be present. 2. ITA02 identifies the source of the code value in ITA03 3. If ITA07 is present with either ITA06 or ITA08, then ITA07 takes precedence. 4. ITA12 is the quantity of free goods. 5. ITA13 is used to clarify the allowance, charge or service. 13

14 CTT Transaction Totals Pos: 070 Max: 1 Summary - Mandatory Loop: N/A Elements: 7 To transmit a hash total for a specific element in the transaction set CTT Number of Line Items M N0 1/6 Must use Description: Total number of line items in the transaction set. User: Total Number of Titles CTT Hash Total Description: Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs. Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.example: First occurrence of value being hashed..18 Second occurrence of value being hashed. 1.8 Third occurrence of value being hashed Fourth occurrence of value being hashed Hash total prior to truncation. 855 Hash total after truncation to threedigit field. M R 1/10 Must use User: Total Number of Units * CTT03 81 Weight Description: Numeric value of weight. O R 1/8 Not used * CTT Unit of Measurement Code Description: Code identifying the basic unit of measurement. C ID 2/2 Not used * CTT Volume Description: Value of volumetric measure. O R 1/8 Not used * CTT Unit of Measurement Code Description: Code identifying the basic unit of measurement. C ID 2/2 Not used * CTT Description Description: A free-form description to clarify the related data elements and their content. O AN 1/80 Not used Syntax: C If CTT03 is present, then CTT04 is requiredc If CTT05 is present, then CTT06 is required 1. This segment is intended to provide hash totals to validate transaction completeness and correctness. 14

15 SE Transaction Set Trailer Pos: 080 Max: 1 Summary - Mandatory Loop: N/A Elements: 2 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). SE01 96 Number of Included Segments Description: Total number of segments included in a transaction set including ST and SE segments. M N0 1/6 Must use SE Transaction Set Control Number Description: Identifying control number assigned by the originator for a transaction set. M AN 4/9 Must use User: Must match ST02 for transaction set to be valid 1. SE is the last segment of each transaction set. 15