Attachment C Management of the Installation

Transcription

1 Table of Contents Attachment C Management of the Installation C1.1 Organisational Chart C1.2 Quality, Safety and Environmental (QSE) Policy Statement C1.3 Roles & Responsibilities of Key Environmental Personnel C2.1 ISO Accreditation Certificate C2.2 List of Environmental and QSE Management System Procedures Page 1 of 11

2 C1.1 Organisational Chart Head of Distilling Operations Receptionist PA Head of Distilling Operations Engineering Bond Process Administrator /Stock Controller Quality Assurance Environmental & Energy Distillery Operations Master Distiller Health & Safety Engineering Supervisor Electrical Safety Officer Transport Supevisor Bond Supervisors Quality & Environmental Services Laboratory Technicians Production Services Process Engineer Production Supervisors Health, Safety & Fire Officer Mechanical Fitters Drivers Bond Operatives QSE Systems Co-ordinator Production Operatives Electrical Fitters Coopers Production Services Operatives Engineering Storemen Page 2 of 11

3 C1.2 Quality, Safety and Environment Policy Statement Page 3 of 11

4 C1.3 Roles & Responsibilities of Key Environmental Personnel Environmental & Energy Main Duties & Responsibilities Include: Complying with the IPPC licence (no. P ), Complying with all environmentally related regulatory and legislative requirements; Ensuring the on-going effectiveness and compliance of operation of the Waste Water Treatment Plant (WWTP) to meet licence requirements (IPPC no. P ) with the assistance of the Production Services Process Engineer and the WWTP operators; Ensuring compliance with emission limits (atmospheric, aqueous, noise etc.) pertaining to the site (IPPC licence no. P ); Receiving, documenting and responding to environmental complaints and other communications from external interested parties; Conserving natural resources and achieving associated usage reduction targets; Ensuring that, when necessary, incidents / non-conformances are reported to the relevant regulatory authorities; Ensuring that adequate resources including human resources and specialised skills, technology and financial resources essential to the implementation and control of the environmental management system, are available to maintain the Midleton management system at its required level; Overall direction and guidance in conjunction with the Health & Safety in relation to arrangements for Emergency Preparedness and Response; Dealing with external regulatory bodies relating to the environment, and some in conjunction with the Group Health & Safety (e.g. licence reviews and appeals); Ensuring that all the applicable environmental management system procedures are adhered to; Communicating roles and responsibilities in relation to environment within the Midleton management system; Maintaining the Log of Communications and Reports to / from IDL Midleton (EPR009) in relation to the environment; Ensuring that environmental records are maintained as required; Ensuring that all employees, including new employees, receive adequate environmental training; Ensuring that relevant environmentally related equipment is adequately maintained; Reporting to the relevant statutory authorities e.g. the Environmental Protection Agency; Ensuring compliance with the Greenhouse Gas Permit GHG-005; Reporting on energy monitoring and conservation measures at the site; Ensuring that the drainage systems (organic and foul etc.) are checked and surveyed and any damages repaired as necessary; Undertaking bund integrity checks at the frequencies specified in the Integrated Pollution Prevention & Control Licence (no. P ); Coordinating bulk tank integrity checks. Page 4 of 11

5 Production Services Process Engineer Main Duties & Responsibilities: Supervise Operation WWTP and controls Monitoring and compliance IPPC license activities on site Maintenance of records as appropriate Supervision of four operatives Report to EPA when Environmental not available Problem Solving WWTP. Operation of permit to work system Compliance IPPC, 14001, and FEMAS Communication with operatives Check laboratory results Round the clock support WWTP Preparation for audits WWTP Operative Main Duties & Responsibilities: Operate WWTP as per documented procedures and maintenance manuals in accordance with IPPC license Emptying Bunds. Ensure in depth knowledge of SOPs that apply to production services department involving ISO14001, 22000, FEMAS Housekeeping hygiene requirements Ensure all relevant operations are carried out in accordance with the appropriate procedures. General Operative Main Duties & Responsibilities: Waste handling segregation and management Site management road sweeping cutting long grass Ensure in-depth knowledge of SOPs that apply to production services department involving ISO14001, 22000, FEMAS Housekeeping hygiene requirements Ensure all relevant operations are carried out in accordance with the appropriate procedures Page 5 of 11

6 QSE Systems Co-ordinator Main Duties & Responsibilities: Ensuring that QSE Management System procedures and records are reviewed authorised and issued to demonstrate document control commensurate with the requirement of the ISO 9001, ISO and FEMAS, OHSAS and ISO Standards. Co-ordinating the annual Management Review and issuing minutes of same. Co-ordinating departmental QSE meetings and issuing minutes of same. Conducting internal, supplier and waste contractor audits as requested. Preparing and distributing the QSE Quarterly Report. Compiling QSE KPI s for Midleton Distilleries. Ensuring that all process, quality, food and feed safety, safety and environmental incidents and non-conformances are reported in accordance with the Midleton integrated QSE management system. Maintaining the registers of waste records (hazardous and non-hazardous) and waste collection permits; ensuring accessibility to same at all times. This involves monthly contact with waste contractors to ensure delivery of: o Waste monthly reports. o Copies of waste documentation which Midleton Distilleries is required to have on file. o Reviewed waste collection and waste facility permits. Advising the Environmental & Energy on the annual transfer of waste data required for the Environmental Protection Agency's Annual Environmental Report commensurate with IPPC licence (no. P ) requirements and the annual/biannual Pernod Ricard KPI environmental report. Arranging, scheduling and directing internal audits of the QSE Management Systems, as directed by the QSE s, to ensure continued adherence to documented requirements. Educating site personnel in the area of Environmental Awareness and QSE IT Systems. Page 6 of 11

7 Attachment C2 Management of the Installation C2.1 ISO Accreditation Certificate C2.2 List of Environmental and QSE Management System Procedures Page 7 of 11

8 C2.1 ISO Accreditation Certificate Page 8 of 11

9 C2.2 Environmental and QSE Management System Procedures Environmental Procedures Masterlist EPP EPR ID Environmental Procedure Environmental Record Description Ref. No. EPP001 EPP004 EPP005 EPP006 EPP008 EPP009 EPP010 EPP011 EPP012 EPP016 EPP019 EPP020 EPP023 EPP024 EPP025 EPP026 EPP027 EPP028 EPP029 EPP046 EPP047 EPP048 EPP049 EPP050 EPP051 SOP Title Operation of the Waste Water Treatment Plant (WWTP) Handling & Disposal of Non-hazardous Waste from IDL Handling & Disposal of Hazardous Waste from IDL Environmental Complaints Procedure for Emptying of Bunds at IDL Spill Control at IDL MSDS Management at IDL Control of Site Drawings Environmental Monitoring Procedure for the Bulk Unloading of Oils & Chemicals Material Segregation Policy at IDL Waste Tracking Procedure for Determining Total Organic Carbon (TOC) Procedure for Checking Oil Water Interceptors Procedure for the Operation of Storm Water Isolation Valves Ecological Management Quality Check on Water Seal Procedure for Operating Valves on the Storm Water Line at Treated Effluent Outfall Pest Control Greenhouse Gas Monitoring & Reporting Operation of the Waste Water Treatment Plant (WWTP) Centrifuge Procedure for Use of Hot Washer Procedure for Use of Mobile Petrol Power Washer Spill Control Training Spill Kit Inspection Procedure Page 9 of 11

10 Ref. No. Environmental Record Title EPR004 EPR008 EPR009 EPR010 EPR020 ERP021/QS003 EPR022 EPR025 EPR027 EPR030 EPR034 EPR036 EPR037 EPR039 EPR040 EPR041 EPR043 EPR044 EPR045 EPR046 EPR047 EPR048 EPR049 EPR051 EPP012- Appendix 1 Waste Management Record Record of Visual Checks on Spill Control Equipment Log of Environmental Comunications to IDL Bund Checklist Environmental Audit Checklist-Waste Contractors Attendance Record Internal Incident Record Sheet WWTP Plant (SCADA) Equipment Checklist Record for Quality Check on Water Seal Environmental Complaints Record Sheet Evaluation of New Products and Processes Weekly Site Breakdown Week Profile Main ESB Surface Water (SWE 2 & 3) Emissions Process Emissions (SWE1) to Water Record Masterlist of Bunds at IDL Check on Over Ground Conveyance System Waste Water Treatment Plant (WWTP) Log of Flow Through Plant SE1 Exceedance Fax Notification Waste Water Treatment Plant (WWTP) SCADA Instrument Readings Waste Water Treatment Plant (WWTP) Visual Inspection of Plant Calibration Records for on site TOC Meters Monitoring Log for Onsite TOC Meter Waste Water Treatment Plant (WWTP) Spot Sample Check SH1 Organic Register Integrated Pollution Prevention Control (IPPC) Licence No.P Environmental-related Preventative Maintenance Records EFF01 Gas Invoices Electricity Invoices Register of Environmental Regulations Water Meter Readings Environmental Aspects & Impacts Cleaning record for toilets and washbasins Waste Register Environmental Monitoring Matrix Page 10 of 11

11 Management System Procedures Masterlist (Quality, Safety and Environmental) Ref. No. Title QSE001 QSE002 QSE003 QSE004 QSE005 QSE006 QSE007 QSE008 QSE009 QSE010 QSE011 QSE012 QSE013 QSE014 QSE015 QSE016 QSE017 QSE018 QSE019 QSE019 QSE020 QSE021 QSE022 QSE023 QSE024 QSE025 QSE026 QSE028 Document Control Internal Audits Training Registers of Regulations Management Review Change Management - Control of New Processes & Materials and Changes to Existing Processes QSE Monitoring Internal Emergency Plan Product Realisation Prerequisite Programme Procedures for Setting & Monitoring Objectives & Targets Programme Incidents, Corrective Action & Control of Nonconformances Product Identification,Traceability & Control of Nonconforming Product Calibration Purchasing Control of Suppliers Goods Inwards Inspection Contract Review Handling, Storage, Packaging, Preservation & Delivery Control of Customer Supplied Product Control of Customer Supplied Product Complaints Handling HACCP Plan Identification of Environmental Aspects & Evaluation of Environmental Impacts QSE Records Induction Training for Contractors & Visitors Food Safety (HACCP) Hazard Identification & Risk Assessment Methodology Product Recall Management of Safety Critical Components/Systems at Midleton Distilleries Page 11 of 11