Due Diligence Key Information Sub Contractors

Transcription

1 1. Company Details Legal Registered Provider Name: Company Registration Number: Main Contact and Position: Address: Postcode: Telephone: Address: Website Address: Mobile: Fax: Category of Provision: UKPRN: UPIN: Do you appear on the Register Of Training Organisations (ROTO)? If yes please provide evidence of ROTO. If no please provide evidence/explanation of current position with ROTO application. 2. History / Background How long have you been a training provider? Do you hold a current apprenticeship contract(s)? If yes please answer the below questions, if no please move to Section 3 Who do you currently contract with? What is the current contract value? How much full cost work as a % of funded programmes do you deliver? Are you registered on the Skills Funding Agencies Register of Training Organisations Gateway? Have you ever been refused or had a contract terminated? If yes, please detail the reasons why? Have you previously received any ESF funding/match funding? If yes, please provide details? Form Number: Re-F073 Issue: 7 Page: 1 of 10 Created: 06/11/13 Created by: Quality

2 3. Staffing and Resources Please list all Directors of the business along with Senior Management along with their previous appointments Directors Current Appointment Directors Previous Appointments Appointment Name Title Previous Company Name Date of Employment Title Senior Management Current Appointment Senior Management Previous Appointments Appointment Name Title Previous Company Name Date of Employment Title Form Number: Re-F073 Issue: 7 Page: 2 of 10 Created: 26/10/13 Created by: Quality

3 Please provide a copy of your Organisational Chart Total Number of Staff: Full Time Part Time Associates Total Number of Assessors / Trainers: Full Time Part Time Associates Qualification Number Fully Qualified Number of Trainees D32/33 or A1 D34 or V1 PGCE/Cert Ed/PTTLS or above Number registered with IfL DBS (Disclosure and Barring Service) Are ALL staff full time, part time, associates DBS checked? If no please comment why? Please provide a list of staff names against CRB reference numbers and qualifications staff are able to deliver (copies of certificates). Do you have a staff development policy? If, please provide a copy How is CPD managed and logged? Does this include part time and associates? Do you review or appraise staff performance? If, how often do you review / appraise staff performance? If, please provide a copy 4. Accounts and Insurance Do you have published accounts for the last three years available? If no available give reason: If do you have prepared Financial Statements, plus a business plan covering 3 financial years (including cash and profit forecasts, and comparable actual against the Form Number: Re-F073 Issue: 7 Page: 3 of 10 Created: 25/10/13 Created by: Quality

4 forecast figures, in the form of up to date management accounts Please send either copies of accounts for last three years or financial statements and a business plan. What level of insurance indemnity do you hold? Please provide a copy of certificate / schedule of insurance What level of insurance / Associates professional indemnity do all associates hold? 5. Delivery Have you delivered Apprenticeship Frameworks before? List qualifications/frameworks delivered including level Framework/Qualification Level Please provide copies of Schemes of Work/Lesson Plans for the qualifications listed above. For each qualification please give a short overview of your proposed delivery. The overview should include the following details. a) Initial and on-going assessment arrangements b) Teaching methods c) Learning confirmation arrangements d) Review of Progress e) Recording and monitoring Achievement f) Learner contact hours Do you deliver Functional Skills? (please provide details) Qualifications Level Form Number: Re-F073 Issue: 7 Page: 4 of 10 Created: 25/10/13 Created by: Quality

5 Data Success Rates Please provide your current success rates for any existing provision you are delivering Framework Overall Timely Additional Information not covered elsewhere 6. Quality Assurance Policies Do you have the following policies currently in place: Health & Safety Policy Equality & Diversity Policy Safeguarding Policy CRB Checks Complaints and Compliments Policy and Process Quality Assurance Policy / Quality Wheel Sustainability Policy Document Retention Policy If, please provide copies Equal Opportunities, Health & Safety and Safeguarding Please give the name of the person who has prime responsibility for Equal Opportunities. What, if any, equal opportunities awareness training has your organisation provided staff in the last 12 months? If none please say, and explain the reason(s). How are learners made aware of equal opportunities issues, and the behaviour expected of them? Please give the name of the person who has prime responsibility for Health & Safety. What, if any, Health and Safety training has your organisation provided staff in the Form Number: Re-F073 Issue: 7 Page: 5 of 10 Created: 25/10/13 Created by: Quality

6 last 12 months? If none please say, and explain the reason(s). How are learners made aware and reviewed on their understanding of Health and Safety information/rules? Have you had any RIDDOR reportable accidents over the last three years? If yes, please provide details on what action you took to prevent reoccurrences: Please give the name of the person who has prime responsibility for Safeguarding. What, if any, safeguarding training has your organisation provided staff in the last 12 months? If none please say, and explain the reason(s). Have you had any reportable safeguarding incidents over the last three years? If yes, please provide details on what action you took to prevent reoccurrences: How are learners given information and reviewed on their understanding of safeguarding issues? Accreditations Standards/Kite Marks dates(s) achieved Matrix Accreditations Customer IIP First ISO Other ne If no Matrix accreditation planned date for application: Please provide copies of any accreditation certificates. Do you have Data Protection registration with ICO? If yes, please provide details: Data Protection Policy Number: Expiry Date: When was your last Ofsted inspection/mini inspection? What was the overall grade awarded? Issues / Actions / Grades for each area Inspections (Date) (Grade) Form Number: Re-F073 Issue: 7 Page: 6 of 10 Created: 25/10/13 Created by: Quality

7 What is your process for quality monitoring? Do you have a Self Assessment Report / Quality Improvement Plan in place? If please provide copies. How is this reviewed or monitored? Do you have procedures in place for observing and giving feedback to your staff on their performance If please provide observation documentation. Do you collect feedback about the quality of your programme / training delivery If please provide feedback documentation. Do you have procedures in place for analysing and using feedback to inform continuous improvement? If please provide feedback analysis and evidence of actions taken to address feedback. Do you have Centre Approval with Awarding Organisations? If please provide copies. Do you have Direct Claim Status with Awarding Organisations? Do you have EV Reports available for all Awarding Organisations? If please provide copies. If, please explain why: Have you had any Sanctions / Actions applied within last year? If, please provide details: Do you have a CRM system? If, please name: Do you have a MIS system? If, please name: Data Management Systems Form Number: Re-F073 Issue: 7 Page: 7 of 10 Created: 25/10/13 Created by: Quality

8 7. Indicative Numbers Able to Deliver if Contract Awarded (Profile) Qualification Level Indicative Numbers Do you specialise in any specific sectors/areas? If yes, please provide details List awarding bodies and qualifications accredited for Awarding Body Qualifications / Level(s) DCS 8. References Please provide two references: One Previous Customer One Government Agency / Official Body 9. Additional Comments/Evidence Please add any further comments or evidence to support the Due Diligence Process Form Number: Re-F073 Issue: 7 Page: 8 of 10 Created: 25/10/13 Created by: Quality

9 10. Declaration I can confirm that the information I have provided to Remit as part of the Due Diligence process is accurate at the time of completion and is a true reflection of our company. Due Diligence Check Completed By: Date: Job Title: Signature REMIT OFFICE USE ONLY Remit Internal Scoring Matrix (3 = Met and Contract Compliant, 1 = t Met and Concern Comments Section 2 (History/Background) Section 3 (Staffing and Resources) Section 4 (Accounts and Insurance) Section 5 (Delivery) Section 6 (Quality Assurance) Section 7 (Profiles) Section 8 (References) Overall Score out of 21 Contract Agreed: Date: If no, explanation why. Checked by National Contracts Co-Ordinator: Checked by Client Services and Marketing Director: Date: Date: Form Number: Re-F073 Issue: 7 Page: 9 of 10 Created: 25/10/13 Created by: Quality