Design Process & Project Management AN ITERATIVE DESIGN PROCESS. Prof Picone, Mississippi State University. Test Verification

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1 JEE4980 Sr Design Project Lecture Wilcox Chapter 1 discussion Assignment Team Progress Report due BL Team Meeting Agenda due BL Team Charter 1 ST draft due EL Product Brainstorm due EL Baseline design project schedule due EL WBS 3 rd Level due EL Read Wilcox Chapter 2 & 2 discussion points or questions due SN Lab Time Work on assigned tasks 1 AN ITERATIVE DESIGN PROCESS Prof Picone, Mississippi State University Test Verification Hardware Implementation Problem Design Constraints Design Test Verification Test Specification Prototyping Test Verification Simulation This Works Well for Product Design. 2 1

2 Here s another perspective for the battery charger design part of your project. 3 Wilcox Engineering Design Process Organized approach Creative process Engineers role is to satisfy needs or wants 4 2

3 Creative Design Process Project Plan Admin tool Non-technical Outline or roadmap Implementation Technical activity Chapter 2 focus Both parts require problem solving 5 Problem Solving The essence of engineering Process of determining the best possible action to take in a given situation 6 3

4 Project Planning A single job that can be accomplished within a specified time and certain budget. Keep Project goal big picture Objectives specific, measurable outcomes Leads to Project 7 Project Wikipedia defines Project management as the discipline[1] of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. A huge field unto itself We ll just cover some basics Form a strategy List major tasks chronologically Make a Project Schedule, using a Gantt (Bar) Chart as an easy way to manage the work schedule 8 4

5 Project appears in steps 3, 4, and 5 in this flow diagram 2003 International Institute for Learning, Inc. 9 Project Institue PMI.org Global Standards and a half million members PMP Certifications PMBOK Communities of practice Chapters 10 5

6 Managing a Design Project 1 11 Managing a Design Project

7 Project Schedule Microsoft Project preferred Available at WUSTL A standard package used in industry Refer to Tutorial (on jump drive) Start on page 7 13 Microsoft Project Quick Start Open Project / Information Start Date Save As Your Project Name Tools / Options General Tab: User Name; Rates. Calendar Enter Tasks Add Project Totals as top Task Enter Durations Enter Predecessors Save YourProject.mpp 14 7

8 Time Prioritize Some tips Serve your customer Keep it simple or PM will dominate In the real world many projects in all different stages Serve in different roles Team often selected without your input 15 Appendix The following is an example of a working system used for >$100 Million in capital projects. The Primavera tool is used instead of Microsoft Project. The definitions in the next two slides are pretty generic 16 8

9 Project Definitions Used in PAUM and Primavera (See examples at end if Appendix D) Early Start/Planned Start The earliest start date based on project logic Actual Start The date work started Early Finish/Planned Finish The earliest finish date based on project logic Expected Finish Manually entered date that an activity is expected to be finished. Actual Finish The date work finished Mhrs Left The number of man-hours left to complete an activity Free Float Amount of time an activity can finish after the early finish date and not affect any other activity Earned Value - A method for measuring project performance. It compares the amount of work that was planned with what was actually accomplished to determine if cost and schedule performance is as planned. 17 Project Definitions Used in Primavera, Not Used In PAUM (See examples at end if Appendix D) Total Float Amount of time an activity can finish after the early finish date and not affect the project end date. If the total flat is negative then the project end date has been delayed later than the required (late) project finish date. Relationships The way activities affect each other Predecessor Activity before an activity Successor Activity after an activity FS Must finish predecessor activity before starting next activity (most common) FF Must finish predecessor activity before finishing next activity SS Must start predecessor activity before starting next activity SF Must start predecessor activity before finishing next activity (seldom used) Lag Time delay added into a relationship Constraint Fixing a date e.g. Start on or before, Start on or after, or start on Duration The number of work days it will take to complete an activity Remaining Duration Once an activity has started the number of work days left until completion Budget Mhrs The number of man-hours it will take to complete and activity Critical Path The longest sequence of activities in a project. These activities determine the project completion date. Critical Activity Any activity with zero or negative total float. Currently Primavera is set to flag critical activities. Time Now Line Line which represents the day set for the schedule calculation Baseline A line on a Gantt Chart or a value which represents the plan for an activity at some previous time. 18 9

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11 Project Schedule Definitions PAUM (Primavera Activity Update Module) The application to be used to status work and provide personal work lists. Project Manager/P3e/Primavera Interchangeable words meaning the Primavera/Project Manager Scheduling application PSS Planning and Scheduling Supervisor Admin - Primavera Admin Persons BPMO Business and Project Organization Resource Role (Role) - A group of common resources under one supervisor e.g. civil engineers. All activities are assigned resource roles. Resource An individual who is assigned to work on an activity Primary Resource The resource assigned to an activity who will status the activity Activity - A unit of work in Primavera Region/Node - A set of grouped projects Project Engineer (PE) activity - The primary engineering activity which will be assigned to the project engineer. E.g. transmission design engineering. The resource name assigned to this activity will be transferred to the project level as the PE Init Where you see this replace it with your initials. 21 Supervision Project Engineer Resources Primavera Related Process Project is Identified PSS Moves Project to Active Region If WO is Approved or Planned Regions if not W.O. Approved Project Created In EMPRV TRIS Shows Project and Activity for Time Charge EMPRV number added to Primavera and PSS makes project active BPMO Sets Up Project and Moves to PE Setup Region Eng Supv - Assigns PE (Primavera Ameren Const Supt Determines which work they will claim. (Primavera) Support Supvs - Reviews Durations and Man-hours (Primavera) Resource Enter Time (TRIS) Contractor Enter Time (CCTM) Resource Review Work List & Enter PAUM, TRIS and CCTM - Update Project Schedule Status (PAUM) PE - Completes Project Setup and Changes Resource Assignment Code (Primavera) Support Supvs Assign Resources (Primavera) PE Analyses Changes and Runs Schedule (Primavera) Sr Mgmt Reviews Projects Info and Exceptions 22 11

12 Appendix E - Project Name, Project ID, Work Order Numbers Project Name Location will be followed by a space then a hyphen then description. The first 60 characters should be distinctive enough distinguish the project from other projects with a maximum number of characters of 100 as follows: Line job: From and to Location -Voltage, Line Number (where applicable), what's being done, i.e. rebuild, reconductor, raising structures, tapping line, etc, Length of line involved (if applicable), Existing conductor, New line rating, Type of construction expected, i.e. lattice twrs, steel poles, wood h-frame, etc. Example: Kin - Sal -Rebuild 10.5 mile, 138kV line with a min. of 1600 A SE, Wood H-Frame, Str Substation or Protection job: Location Action (install, add, replace), Modifier (new, voltage, rating), Equipment (breaker, relay, transformer, position), Examples: Wedekind -Install 14 Mvar, 34.5kV Capacitor Bank; Belle Valley Sub -Upgrade 34/12 KV transformer #2 from 14 MVA to 22 MVA; Keaton -Purchase site for 34/12kV substation Work Order Numbers Generally a CBS Work Order Number must be created before a project can be entered into Primavera/Paum. If spending is not yet authorized the project will be flagged as Not in the budget in CBS. There will also be a Work Order Sequence number, to distinguish between projects which have the same Work Order Number. Only projects with spending authorized will be put into EMPRV. Project ID Once a project is authorized to begin the EMPRV number will be created. This number will become the project ID in PAUM and Primavera. Prior to an EMPRV number the project number will be the CBS Work Order number plus a sequence number. If there is no Work Order Number then the Work Order number will be Plan and a unique sequence number will be assigned, until the work order number is created. 23 A few other helpful applications follow this slide 24 12

13 PIMA County AZ PIMA.GOV 25 CEVA Logistics Freight, transportation and distribution management Zero Defect Startup 26 13

14 E-prestige (a Project Consulting Enterprise) application of the standards of the Project Institute PMI 27 14