Class Title: Payroll Coordinator FLSA Status: Non-Exempt

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1 Class Title: LSA Status: on-exempt BRIE DESCRIPTI: The purpose of this position is to perform basic accounting, administration, maintenance, preparation of payroll processes and other related technical duties. This is accomplished by maintaining records and statistics; preparing weekly, bi-weekly, monthly and annual reports, taxes, and other duties related to the process of payroll. ther duties include acting as a back-up for the senior accounting clerk and interacting with other City employees and the general public. ESSETIAL UCTIS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. S Sedentary L Light M Medium H Heavy V Very Heavy Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly R requires walking or standing to a significant degree. Exerting lbs. frequently, or up to 10 Exerting lbs. frequently, or up to Exerting over 100 lbs. occasionally, lbs. frequently, or up to # Code Essential unctions 1 S Prepares, maintains, and processes payroll by examining, reconciling, balancing, and adjusting payroll and accounting records; identifying and resolving problems and inconsistencies; coordinating payroll activities with other departments and training timekeepers. Provides training to personnel as needed. 2 S Creates financial statements and schedules by preparing weekly, bi-weekly, monthly, quarterly and annual statistical reports and taxes and preparing multiple statements using spreadsheets and other report documentation. 3 S Maintains computer system tables that are relevant to payroll by performing testing of new updates and modifications and training other personnel as needed. 4 S Coordinates records on basic payroll checks by making changes affecting net wages such as exemptions, allowances, reimbursements, wage garnishments, taxes and various other payroll deductions and calculating back pay based on various schedules. 5 S versees leave records by maintaining all leave balances and records, nontaxable wages, preparations and issued payroll checks. 6 S Provides back-up support for the senior accounting clerks, or other staff as needed upon their absence by understanding basic functions of the senior accounting clerks duties; printing checks and reports and assisting employees with expense reports. Page 1

2 JB REQUIREMETS: ormal Education / Knowledge Experience Certification and ther Requirements Reading Math Writing Managerial Budget Responsibility Supervisory / rganizational Control Complexity Interpersonal / Human Relations Skills JB REQUIREMETS Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. ver two years up to and including four years of payroll processing, preferably in public sector. May be required to obtain payroll specific certifications within one (1) year of employment. Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. rdinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Advanced - Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. rdinarily, such education is obtained at the college level or above. However, it may be obtained from experience and self-study. Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. rdinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Receives general direction: The employee normally performs the job by following established standard operating procedures and/or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically. Work requires the occasional direction of helpers, assistants, seasonal employees, interns, volunteers or temporary employees. Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards, and precedents. Discussion Very requent: More than 51% of work time. Page 2

3 VERALL PHYSICAL STREGTH DEMADS: Sedentary X Light Medium Heavy Very Heavy Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. PHYSICAL DEMADS: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly R requires walking or standing to a significant degree. Exerting lbs. frequently, or up to 10 Exerting lbs. frequently, or up to Exerting over 100 lbs. occasionally, lbs. frequently, or up to C = Continuously 2/3 or more of the time. = requently rom 1/3 to 2/3 of the time. = ccasionally Up to 1/3 of the time. R=Rarely Less than 1 hour per week = ever ever occurs. This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMADS REQUECY DESCRIPTI Standing To sort and distribute paperwork Sitting C Work is maintained and coordinated mostly on the computer Walking Distributing paperwork, filing, copying Lifting Payroll reports, boxes of binders Carrying Archiving reports into boxes and moving files Pushing/Pulling pening file drawers, moving file cabinets Reaching To obtain payroll books located on high shelves Handling C Paperwork ine Dexterity C Using ten key, computer, folding and stuffing checks Kneeling R Plugs for electrical equipment Crouching R Placing binder files on lower cabinet shelves Crawling Bending To access lower file drawers Twisting To access file drawers located on either side of the chair Climbing Balancing Vision C Working with computer, paperwork Hearing C Communicating on the phone Talking C Communicating on the phone and in other meetings for training oot Controls ther (Specify) MACHIES, TLS, EQUIPMET, AD WRK AIDS: Phone, fax, copier, adding machine, shredder, signer, typewriter, computer, printer and related material EVIRMETAL ACTRS: Page 3

4 D=Daily W=Several Times Per Week M=Several Times Per Month S=Seasonally =ever HEALTH AD SAETY EVIRMETAL ACTRS PRIMARY WRK LCATI Mechanical Hazards Respiratory Hazards ffice Environment D Chemical Hazards Extreme Temperatures Warehouse Electrical Hazards oise and Vibration Shop ire Hazards Wetness/Humidity Vehicle Explosives Physical Hazards utdoors Communicable Diseases ther (see 2 below) Physical Danger or Abuse ther (see 1 below) (1) /A (2) /A PRTECTIVE EQUIPMET REQUIRED: one -PHYSICAL DEMADS: C=Continuously 2/3 or more of the time =requently rom 1/3 to 2/3 of the time =ccasionally Up to 1/3 of the time R=Rarely Less than 1 hour per week =ever ever occurs -PHYSICAL DEMADS Time Pressure Emergency Situation requent Change of Tasks Irregular Work Schedule/vertime Performing Multiple Tasks Simultaneously Working Closely with thers as Part of a Team Tedious or Exacting Work oisy/distracting Environment ther (see 3 below) (3) /A ACKWLEDGEMET: The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, Page 4

5 and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. SIGATURE REVIEW AD CMMETS: The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. I have reviewed this job description and received a copy Signature of Employee Date Page 5