INSTRUCTIONS FOR PREPARATION OF SF 52

Transcription

1 Part A - Requesting Office Instructions Block: 1. Action Requested: INSTRUCTIONS FOR PREPARATION OF SF 52 Nature of request - Appointment, LWOP, Promotion, Reassignment, Resignation, Detail, etc. (this block is completed only when the requested action pertains to an individual) (See Note 1) The dropdown box contains a list of the most commonly used personnel actions. If your personnel action isn t listed, you can manually enter it 2. Request Number: 3. For Additional Information Call: Name and telephone number of person who can provide information. 4. Proposed Effective Date: Enter date on which action is desired (routine personnel actions cannot be back dated). Use mm/dd/yyyy format For: Promotions and Reassignments, use the first day of the next pay period. (see note 2) For: Separations, show the last date the technician will be on the rolls For: Vacancy Announcement Requests - 5. Action Request by (Signature, Title, Date) Enter the name of the supervisor initiating the action. An individual requesting LWOP, Resignation, or Vol. Reassignment will also sign here. First-Line Supervisor will initiate all other actions. 6. Action Authorized by (Signature, Title, Date) Enter the name of the next level supervisor Part B - For Preparation of SF Name: When applicable (Blocks 1, 2 & 3 are not required for Fill Requests) 2. SSN: When applicable 3. Date of Birth: When applicable. Use mm/dd/yyyy format, i.e. 04/22/ Effective Date: (for HRO use) 5. 5-A. through 6-F: (for HRO use)

2 7. From: Position Title & PD Number: Use for: a. separations; b. employee is changing positions, locations, etc.; c. Temp Promotion, Management Directed Reassignment (MDR), Reclassification, etc.; d. actions that place employee in a non-pay status. **Get this information from the Position Description** 8. through 11: Use when applicable Show pay plan (GS, WG, WS, etc) and occupational series (0201, 2181, etc) shown on the Position Description (PD) 12. through 13: 14. Name and Location of Position s Organization Unit Name City, State Pos#: For Army: Enter the Para/Line # the technician is moving from For Air: Enter the OSC, FAC and UMD Position # the technician is moving from **Get this information from the FTMD** 15. To: Position Title & PD Number: Complete on all actions except separations and actions that place employee in a non-pay status. Also indicate here if you want the position to be developmental for a targeted grade (i.e. 09/11) 16.& 17. Pay Plan & Occupational Code: Enter pay plan and occupational series shown on the official position description. 18. Grade or Level: Complete on all actions except separations and actions that place employee in a non-pay status. 19. through 21:

3 22. Name and Location of Position s Organization Unit Name City, State Pos#: For Army: Enter the Para/Line # the technician is moving from For Air: Enter the OSC, FAC and UMD Position # the technician is moving from **Get this information from the FTMD** 23. through Duty Station: Enter location of Technician s official duty station - city and state. 40. through 51.. PART C Reviews and Approval A. Completed by: B. Army-Cmd Admin Officer C. Air-Air Commanders 1A through F Part D Remarks by Requesting Office This block is used to define the advertising requirements of position fills Must indicate authorized military compatibility data as appropriate (show Unit, UIC, AFSC/MOS, Military Position title and number, Military grade, etc. Add any additional information that will help to clarify your request. Must indicate whether position is permanent, indefinite or temporary, who is eligible to apply (enlisted, officers, etc.), and how the position will be advertised (area of consideration) Part E Employee Resignations/Retirement Complete and sign as applicable

4 Part F - Remarks for SF 50 (as necessary) Note 1: On new appointment, if the Technician has prior active military service, a copy of all DD Form 214s must accompany appointment SF 52. Note 2: SF 52s are to be received by the HRO prior to the requested effective date. a. 10 working days for change in work schedule, awards, quality step increase,reassignment, promotions, resignation and termination. b. 30 working days for PERM,INDEF, ISR Fills c. RTD does not require an SF 52. However, anyone who goes on Military Orders for more than 30 days MUST attend a LWOP briefing with HRO. Please contact Tricia tricia.b.heistermann.civ@mail.mil or (720)

5 What should I include in my federal resume? Whether you're a current federal employee or new to the Federal Government, your resume is the primary way for you to communicate your education, skills and experience. Before you get started Read the entire job announcement. Focus on the following sections to understand whether or not you qualify for the position. This critical information is found under: Duties and Qualifications How to Apply (including a preview of the assessment questionnaire) How You Will be Evaluated Make sure you have the required experience and/or education before you apply. Hiring agencies use the job announcement to describe the job and the required qualifications, including: Level and amount of experience Education Training What to include in your resume Federal jobs often require that you have experience in a particular type of work for a certain period of time. You must show how your skills and experiences meet the qualifications and requirements listed in the job announcement to be considered for the job. Include dates, hours, level of experience and examples for each work experience For each work experience you list, make sure you include: Start and end dates (including the month and year). The number of hours you worked per week. The level and amount of experience-for instance, whether you served as a project manager or a team member helps to illustrate your level of experience. Examples of relevant experiences and accomplishments that prove you can perform the tasks at the level required for the job as stated in the job announcement. Your experience needs to address every required qualification.

6 Example Program Analyst GS January Present 40 Hours/Week $63,000/Year Experience/Accomplishment Experience/Accomplishment Emphasize your strengths and include everything you've done that relates to the job you're seeking. Leave out experience that isn't relevant. Use similar terms and address every required qualification Your experience needs to address every required qualification in the job announcement. Hiring agencies will look for specific terms in your resume to make sure you have the experience they're seeking. For example, if the qualifications section says you need experience with "MS Project" you need to use the words "MS Project" in your resume. Organize your resume to make it easy to understand You need to organize your resume to help agencies evaluate your experience. If you don't provide the information required for the hiring agency to determine your qualifications, you might not be considered for the job. Use reverse chronological order to list your experience-start with your most recent experience first and work your way back. Provide greater detail for experience that is relevant to the job for which you are applying. Show all experiences and accomplishments under the job in which you earned it. This helps agencies determine the amount of experience you have with that particular skill. Use either bullet or paragraph format to describe your experiences and accomplishments. Use plain language- avoid using acronyms and terms that are not easily understood. Be concise Hiring agencies often receive dozens or even hundreds of resumes for certain positions. Hiring managers quickly skim through submissions and eliminate candidates who clearly are not qualified. Look at your resume and ask: Can a hiring manager see my main credentials within 10 to 15 seconds? Does critical information jump off the page?

7 Do I effectively sell myself on the top quarter of the first page? Review your resume before you apply Check your resume for spelling and grammatical errors and have someone else, with a good eye for detail, review your resume. Important facts about the federal hiring process The Federal Government does have a standard job application. Your resume is your application. Hiring agencies use the job announcement to describe the job and list the required qualifications and responsibilities. After applying, the hiring agency uses the information in your resume to verify if you have the required qualifications stated in the job announcement. Once the hiring agency has determined who is qualified, they may use other assessments such as interviews or testing to determine the best qualified applications. Additional resources