Cloud Document Management

Transcription

1 Cloud Document Management Bring Order to Documents and Processes What tools do you think employees use today to approve documents? Most of all s, messengers, and office online apps. That seems effective enough until we consider other issues: local document storage, growing number of duplicates, access rights, and endless search for latest documents. Such illusory order only increases information chaos you deal with on a daily basis. An Enterprise Content Management (ECM) solution like DirectumRX can help you overcome this chaos. With DirectumRX you can: Speed up your document flow and improve control over task performance Make collaboration between employees transparent Organize your work with contracts and financial documents Exchange electronic documents with counterparties via exchange services Effectively manage your projects DirectumRX is guaranteed to bring order to your documents and processes. Solution for Medium-Sized Enterprises Medium-sized enterprises need full ECM capabilities to manage their documents and processes, but they can't afford large corporate systems as those are too expensive and require sufficient IT staff. Cloud ECM systems are a solution for such companies. They have enough features to fully manage enterprise content and can be adapted to company s business processes. And you don t have to buy extra expensive hardware and soſtware. Vasiliy Babintsev, Marketing Director of DIRECTUM Company: DirectumRX is a solution specifically designed to automate document management. It s free of vestiges that are typical for large corporate systems. DirectumRX is easy to use, simple to configure and at the same time, it has rich functionality. DirectumRX is perfect for medium-sized and small companies. Pick whatever fits you best: public cloud or on-premise solution, various training, implementation and configuration options.

2 Benefits Quick start with a small budget A cloud ECM solution significantly reduces your upfront spending, does not require your own IT staff and is ready-to-use from the first day you buy it. Functionality and flexibility Ready-to-use turnkey solutions help automate your key business tasks: manage documents, business processes, meetings, contracts, and invoices. Easy-to-use tools let you adjust the system to your business processes and requirements. Intuitive, user-friendly interface Interface is similar to the one of Windows Explorer and Microsoſt Outlook. With dashboards and reports, you ll see your performance indicators and statistics on your assignments and documents. The system is adapted according to your responsibilities and business role. Intelligent algorithms simplify your routine actions, calculate deadlines of rule-based approval tasks and provide you with quick hints during your work. You can access the system via desktop client, web client, or mobile apps. Ready-to-use document exchange between companies You don t need to worry about which document flow to automate first: internal or external. The system lets you exchange documents with your counterparties via exchange services like Synerdocs. DirectumRX supports roaming with key exchange service providers.

3 Solve Your Business Challenges with DirectumRX Document management Single electronic archive Easy batch scanning Up-to-date document templates Access rights and electronic signature Document versioning and history Document relations Easy and quick search Business processes Assignment of tasks to specific performers Control over task performance Transparent discussions about work issues Documents approval according to the approval rules Meeting management Organized record management Registration of incoming, outgoing, and internal documents Tracking of documents Resolutions and action items Control over decisions made Mobile apps and web access Access to corporate information via web client DIRECTUM Jazz for employees phones DIRECTUM Solo for a manager s tablet Signing of documents with electronic signature Offline work with automatic data synchronization

4 Solve Your Business Challenges with DirectumRX Integrated contract and invoice management Templates for contractual documents Approval and payment rules Unified registers, control over obligations Tracking of original documents Counterparty due diligence Ready-to-use document exchange between companies Quick connection to exchange services Easy ways to invite counterparties to exchange Sending, processing of documents and control over their return in a single interface Financial archive Unified register with ready-to-use filters Relating of scanned financial documents to records in 1C Uploading of documents in format established by a tax authority Effective project management Unified register of company projects Templates for project documents Automatic assignment of access rights to project participants Approval rules for project documents Monitoring of project performance Evaluation and analysis of project activities

5 Guarantees We pay close attention to security of your data in cloud and guarantee: Full confidentiality of your business information 99% service availability provided due to the high-quality equipment Enterprise data security, back-ups and 24/7 monitoring of system performance Guarantees and obligations are specified in the SLA (Service Level Agreement). Customer Reviews Ilia Akselrod, Head of business development center EAE-Consult: Cloud structure of the system allowed us to get the maximum effect from electronic document management with minimal investments in IT infrastructure. Evgenia Popova, Head of Administrative Department at Ticketland.ru: DirectumRX offers rapid implementation. Customization of business processes is simple and causes no difficulties. DIRECTUM specialists are always ready to help us. Stanislav Prokoshev, IT Specialist: Rich functionality of DirectumRX covered our key demands. With its easy and intuitive interface, we immediately swung into action. Anna Puzanova, CFO at Setra Lubrikants LLC: With DirectumRX, we have sped up approval processes by several times, made them more transparent and eliminated document loss. It s easy to manage your documents and processes DirectumRX is a cloud ECM system for small and medium-sized businesses. Want to learn more? Please visit our website rx.directum.ru and try out free demo