REQUEST FOR PROPOSAL [RFP# HP450G2] APRIL 15, 2015

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REQUEST FOR PROPOSAL [RFP# 20150414-HP450G2] APRIL 15, 2015 1.0 SCOPE OF WORK & OTHER REQUIREMENTS FOR RFP#20150414-HP450G2 1.1 Intent.

1 REQUEST FOR PROPOSAL [RFP# HP450G2] APRIL 15, SCOPE OF WORK & OTHER REQUIREMENTS FOR RFP# HP450G2 1.1 Intent. The Dubuque Community School District (hereafter referred to as DCSD ) is seeking sealed quotation proposals from qualified vendors to provide computers for educational use. 1.2 District Profile. The DCSD reorganized in the early 1960's with the surrounding rural area and now serves a population of over 70,000. The geographical area the DCSD serves is over 245 square miles. The DCSD operates thirteen elementary schools, three middle schools, two high schools and an alternative learning center. The DCSD has a current enrollment of approximately 10,687 students, as reported as the district s certified enrollment to the Iowa Department of Education in the fall of DCSD is seeking to distribute laptop computers that are capable of hosting the Windows 8.1/10 operating systems for programs and applications to facilitate a high mobile educational environment either in stationary charging cabinets or carts. 1.3 Scope of Products and/or Services. The DCSD is seeking competitive quotes for a custom-configured HP ProBook 450 G2 Notebook PC with the manufacturer part number F5R46AV. 1.4 Specifications and Quantities Vendor must provide prices for the following products: See the Product Technical Specifications Page (Attachment A ) describing the aforementioned equipment being solicited. Any questions, or clarification regarding the custom configuration, can be directed via to Aaron Bennis, Public Sector Territory Manager, aaron.bennis@hp.com. DCSD TECHNOLOGY DEPRTMENT - REQUEST FOR PROPOSAL (RFP) 1

2 Mfg. Part Number Product Description Quantity F5R46AV HP ProBook 450 G2 Notebook PC Vendor Requirements. a) The price submitted by the Vendor shall include all handling, freight and transportation fees associated with any orders. b) Vendor must submit all applicable warranties with the quote. c) Pricing must remain secure for a period of no less than 120 days. d) Do not include extraneous materials with the proposal. Only materials requested by this RFP are to be included in the proposal package. e) All the part numbers or descriptions and quantities in the quote must remain the same. f) DCSD reserves the right to increase or decrease the quantities within the 120 day period of the quote without any increase in price per unit. g) DCSD reserves the right to order only specific part numbers from this RFP to suit the needs of DCSD. h) Vendor must ensure all invoices and hardware is deliverable to DCSD and must arrive before July 15 th i) It is the responsibility of the Vendor to ensure that all addendums are included in the proposal submission. Failure to include addendums could result in your proposal being declared unresponsive. j) All RFPs must be signed, with the firm named as indicated. A RFP by a corporation must be signed by a duly authorized officer, employee or agent, with his or her title. Obligations assumed by such signature must be fulfilled. 1.6 Pricing. The Vendor is required to complete the Pricing Page (Attachment B ). This Pricing Page is to be included with the Vendor s quote. The Pricing Page must show unit pricing, extended pricing and a grand total. When there is a discrepancy of the extended or grand totals, the unit price will prevail. 1.7 Specified Value Add Offerings. The Vendor is required to complete the Value Add Offerings Page (Attachment C ) and agree to the terms, see below, for the any specified value add offering(s). The Vendor may quote all, or some, of the value add offerings being solicited in this RFP; however bids with all specified value add offerings will have greater preference. DCSD seeks the following items to be included in the response to this RFP: DCSD TECHNOLOGY DEPRTMENT - REQUEST FOR PROPOSAL (RFP) 2

3 Green Delivery - To effectively reduce the amount of waste produced by packing materials, the Vendor will instituted a Green Delivery service for DCSD. a) The Vendor will receive and consolidate equipment from the OEM (HP) at the vendor s facility. b) The Vendor will verify all equipment delivered to their facility from the OEM (HP) by visual inspection, packing documentation, and individual count. c) The Vendor will consolidate units in specially constructed boxes to eliminate the OEM (HP) packing materials but still maintain enough support for shipping units to DCSD safely. d) Units will be stored in environmental-controlled facility until shipment to DCSD following an agreed upon delivery schedule in accordance with section 1.5, item h of this RFP. Laser Engraving/Etching To increase DCSD s brand recognition/visibility and serve as a additional theft deterrent to district equipment, the Vendor will provide engraving/etching of DCSD s logo and other mutually agreed language below the OEM s (HP) logo. The Vendor and a DCSD representative will agree upon the placement and language before units sent to production. a) A statement from the OEM (HP), and the Vendor, must be submitted to DCSD officials stating this service does not void the OEM (HP) s warranty. b) The Vendor must ensure that laser engraving/etching can be performed on equipment solicited in this RFP in the event that warranty work needs to be perform and the notebook/laptop lid has to be replaced. c) The Vendor must ensure that laser engraving/etching is performed directly on the top of the notebook/laptop and no disassembly is required. Asset Tagging and Reporting The Vendor will apply two (2) DCSD provided asset tags on the lid of the notebook/laptop and on the bottom of the unit or, if applicable, in the cavity of the unit that houses the device s battery. Additionally, the Vendor will provide DCSD officials a Microsoft Excel spreadsheet that lists the following on each notebook/laptop: a) Computer Manufacturer b) Device Model Number c) Device Serial Number d) Device s Ethernet LAN Media Access Control (MAC address) addresses e) DCSD Asset Tag Number DCSD TECHNOLOGY DEPRTMENT - REQUEST FOR PROPOSAL (RFP) 3

4 Device Imaging - DCSD will provide the Vendor a custom system image that will be loaded on all notebook/laptops. Image requirements and scope (delivery, validation, deployment, and approval) will be mutually agreed upon by the Vendor and DCSD technology staff. The Vendor will work with DCSD officials to ensure quality assurance that is agreed upon by both parties. The vendor will prepare and ship a prototype/evaluation unit to the district for DCSD to validate before production is commenced on all equipment. Upon selection of the awarded vendor and issuance of a P.O., a statement of work (SOW) will be entered upon between DCSD and the Vendor. Included in this statement of work, the Vendor will acknowledge the following: a) The Vendor assumes all responsibility and insurance coverage for units (which is DCSD equipment) during transit from the OEM (HP) to the Vendor s facility, while at the Vendor s facility, and during transit from the Vendor s facility to DCSD. The Vendor s responsibility and insurance coverage of DCSD equipment ceases after delivery to a DCSD facility upon visual inspection, packing documentation, and individual count by DCSD employee(s). b) The Vendor shall submit a Certificate of Insurance to the contracting department of DCSD which must be deemed satisfactory with DCSD s insuring agent prior to commencement of work/service. Specified value add services solicited in this RFP will be handled between the OEM (HP) and the awarded vendor leveraging the partner rebate awarded by the OEM (HP) or absorbed in the cost of each unit. However, pricing of the specified value add services still need to be provided on Value Add Offerings Page (Attachment C ). 1.8 Responses. Responses should be received by DCSD before 3PM CST on April 27, Direct your responses in a sealed envelope to: Dubuque Community School District c/o: Joan Sigwarth 2300 Chaney Rd. Dubuque, IA The outside of the envelope must be clearly marked with RFP HP450G2 Laptops. DCSD TECHNOLOGY DEPRTMENT - REQUEST FOR PROPOSAL (RFP) 4

5 Bidders are cautioned to write all descriptions and prices clearly so there is no doubt as to the intent and scope of the proposal. In the event of price discrepancy, unit price will prevail. All itemized costs must be included in the grand total. All proposals must be signed by an authorized agent of the company making the proposal. All questions relating to the technical aspects of this RFP should be directed to Coby Culbertson, 2300 Chaney Rd., Dubuque, IA or you can the questions to 1.9 Schedule of Payment. All payments for DCSD need to be approved by the DCSD Board of Education, which usually occurs thirty (30) days after the invoice(s) from the vendor is received. Depending on when the invoice(s) is received, or the scheduling of the regular board meeting, it could take up to sixty (60) days for payment to be issued once approved by the DCSD Board of Education. 2.0 Right to Accept, Modify, and Reject Proposals. The DCSD reserves the right to waive any irregularities, reject any or all proposals, and modify or negotiate any and all proposals received in conjunction with this Request for Proposal. This Request for Proposal in no manner obligates the DCSD to an eventual contract for any items described, implied, or which may be proposed, until confirmed by written agreement (and approved by the Board of Education, if necessary) and may be terminated by the DCSD without penalty or obligation at any time prior to the signing of a contract by all parties. DCSD TECHNOLOGY DEPRTMENT - REQUEST FOR PROPOSAL (RFP) 5

6 Attachment A Product(s) Technical Specifications Page F5R46AV G0C35AV#ABA G0N72AV LD116AV F9M28AV HP ProBook 450 G2 Notebook PC with Intel i5-4210u (1.7GHz w/ Turbo, 3MB Cache) Processor, and Intel HD Graphics 4400 Public K-12 Only - Windows 8.1 Pro 64 - MSNA - Restricted, No EZC Processor label - Intel Core i5 Label ENERGY STAR label 15.6-inch diagonal LED-backlit HD SVA (1366x768) (2x2) with Webcam and Touchscreen F9M44AV Integrated HD Webcam Video/graphics - Intel HD Graphics 4400 F6N14AV F9R48AV F9M41AV F9R87AV#ABA 4 GB 1600 MHz DDR3 SDRAM (1D) 500 GB 5400 rpm (8 GB ML Cache) SATA Hybrid hard drive DVD±RW SuperMulti DL Drive TouchPad Keyboard G2T07AV Intel 7260HMWG.NV a/b/g/n/ac (2x2) + Bluetooth 4.0 LD124AV F9M53AV F9M47AV F9R85AV#ABA F9R83AV#ABA F9M45AV F9M62AV#ABA No HP Mobile Broadband No Integrated Fingerprint Reader 45 Watt Smart npfc AC Adapter Power Cord Meters Destination Country Kit Localization 4-cell (44 WHr) Lithium-Ion battery 1/1/0 Warranty DCSD TECHNOLOGY DEPRTMENT - REQUEST FOR PROPOSAL (RFP) 6

7 Attachment B Pricing Page Vendor is required to complete this Attachment B - Pricing Page as part of the quote. This pricing page must be completed and attached to the Vendor s quote. Failure to comply with the instructions for this pricing page may deem the Vendor s response non-compliant. Vendor Name: Vendor Contact Person: Vendor Address: Vendor Phone: Vendor Fax: Vendor HP ProBook 450 G2 Notebook PC and/or accessories Mfg. Part Number Product Description QTY: Unit Cost: Extended Cost: Grand Total: Warranty Description [Supplemental documentation provided concerning warranty is also acceptable] Signature: Printed Name: Title: DCSD TECHNOLOGY DEPRTMENT - REQUEST FOR PROPOSAL (RFP) 7

8 Attachment C Specified Value Add Offerings Page Vendor is required to complete this Attachment C - Specified Value Add Offerings as part of the quote. This page must be completed and attached to the Vendor s quote. Failure to comply with the instructions for this page may deem the Vendor s response non-compliant. Vendor Name: Vendor Contact Person: Vendor Address: Vendor Phone: Vendor Fax: Vendor Specified Value Add Offering Services Mfg. Part Number Product Description QTY: Unit Cost: Extended Cost: Green Delivery Service Laser Engraving/Etching Asset Tagging Device Imaging Grand Total: The Vendor assumes all responsibility and insurance coverage for units (which is DCSD equipment) during transit from the OEM (HP) to the Vendor s facility, while at the Vendor s facility, and during transit from the Vendor s facility to DCSD. The Vendor s responsibility and insurance coverage of DCSD equipment ceases after delivery to a DCSD facility upon visual inspection, packing documentation, and individual count by DCSD employee(s). The Vendor shall submit a Certificate of Insurance to the contracting department of DCSD which must be deemed satisfactory with DCSD s insuring agent prior to commencement of work/service. Signature: Printed Name: Title: DCSD TECHNOLOGY DEPRTMENT - REQUEST FOR PROPOSAL (RFP) 8

TENDER FOR PURCHASE OF BRANDED LAPTOP & UPS AT NIT HEAD OFFICE, KARACHI

1 TENDER FOR PURCHASE OF BRANDED LAPTOP & UPS AT NIT HEAD OFFICE, KARACHI NATIONAL INVESTMENT TRUST LIMITED 2 TABLE OF CONTENTS PAGE No 1. INTRODUCTION 3 2 SCOPE OF WORK 3 3 INFORMATION FOR BIDDERS 3 4