Intellectual Property Office of Mongolia 2010

Transcription

1 WIPO REGIONAL WORKSHOP ON DIGITIZATION AND DISSEMINATION OF IP INFORMATION AND UTILIZATION OF EFFECTIVE SEARCH TOOLS Manila, Philippines, on 7 to 9 December 2010 Intellectual Property Office of Mongolia 2010

2 ORGANIZATIONAL CHART Deputy Director Administration Division Industrial design and Copyright Division Enforcement Division IT and Training Center Officers Examiners and Copyright officers IP Inspectors IT Officers

3 IT and Training Center (2008) Integrated automation system IP Information center and library IP training and advertisement IP Information dissemination Publication Communication

4 Modernization of IP System 2008 IT Project Agreement between KOICA and IPOM 2010 Signed Agreement (LG CNS) Nov 2011 Termination of the project

5 Current Automation status of IPOM January 2010 start for digitalization all IP documents, Global IP document Digitalization Module under the Project Paper-based process of IP administration Provides basic admin. process supporting functionalities, focusing on receiving and registration Provides basic information to the public

6 Current Automation status of IPOM (Con.,d) Simple search function -Use web-site and CD-gazette for searching international IPR -Use excel and search cards for searching domestic IPR Electronic gazette monthly as CD-ROM from 2006

7 Current Automation status (Con.,d) IP administration system Public Publication Editing with MS-word Scanning drawings Global IP document Digitalization Module Receiving Scanning application Converting to Text format Applicant R&D institutes Converting to PDF format Backup Bib. Data entry Converting to XML, PDF format Paper-based Enterprise Universities Paper/ for amendment System administration DB Paper Documents Search Homepages WIPO EPO RUPTO USPTO Registration officer Examiner CD-ROM Excel Card Paper

8 KOICA ANALYSIS Circumstance analysis Facilitate foreign investment for economic growth through protecting IPR with advanced process Expand IT investment on public sector, and provide more convenient civil service through on-line Prepare efficient IPR automation system to increase number of application filing and protect IPR

9 KOICA ANALYSIS Project Focus Area Need new IT system to support fast and efficient IP administration (copyright and infringement also) Need to convert to electronic document-based work environment Develop integrated search database (domestic and foreign search database) Need fast and accurate searching system Provide the concrete action plan of the IP information and training center Difficult to make a budget for IT investment Consider legal revision to support international harmonization and paperless automation Need more IT officers to manage IT matters Need to establish concrete mid and long term IT action plan including budget, organization in accordance with IPOM vision and strategy Comply with international IT management standards

10 Initiatives INITIATIVES for Automation FOR AUTOMATION 1. Support more efficient IP administration 2. Establish searching system 3. Standardize for IT management and operation 4. Strengthen the role of IP information and training center

11 INITIATIVES FOR AUTOMATION Support more efficient IP administration Develop new IP administration system Establish the electronic document standards to establish paperless environment Introduce new IT technologies & international standards (e.g. XML, Web architecture(3-tier), WIPO standards, etc.) Enhance IT infrastructure according to phase-wise development plan Establish searching system Develop searching systems for internal users Increase user accessibility, usability, and compatibility Provide integrated UI to international IPO search systems Establish search database Standardize for IT management and operation Establish efficient and standardized process of IT management and operation Enhance IT organization s role and responsibility Train staffs of IT division to be a specialist of IT management Establish communication channel and management policy/procedure, such as SLA, for effective outsourcing management Strengthen the role of IP information and training center Enhance the role of IP information and training center in the future (e.g. IP commercialization Provide more training program to internal staffs and the public Establish the stable communication channel with IPOM and other government agencies to study IP policy Share database and search system of IPOM to professional investigation about infringement

12 Image of Future System P o rt al Public service Homepage Provide and distribute the IP information to the public Inquire the status of process Appl. Preparation S/W bibliographic data of application in XML and attach word/image files Search Receiving Receive application in paper format and in physical media Trial Manage the information of trial cases IP administration system Digitalization Digitalize paper application Verify converted document Copyright Registration Establish system to handle electronic file Manage the information of copyright Manage the information of registration and issue certificates Formality Examination Provide automatic and manual formality check Timeline management Infringement Establish system to handle electronic file Manage the information of infringement Publication Publish electronic gazette Substantive Examination Classify the application by classification code Provide the information for substantive examination Integrated search Applicant/Agent mgmt Notification Preparation Fee Mgmt. Search domestic and foreign database Search foreign IPOs database by integrated UIs Register applicant/ agent and grant identification code Manage the information of applicant/agent Prepare the notification Print approved document to send in paper Provide automatic fee calculation Inquire fee payment information/statistics Fee table management

13 Brief IP Process in IPOM (TO-BE Model) 1 Receiving Digitalization Formality Examination Substantive Examination Public Paper/Electronic filing Amendment Applicant notification Application no. Receiving no. Fee notification Electronic Formality checking Classification Receiving Bib. Data Entry Scanning Formality Examination Prior art Search Internal IPR System Fee calculation Mgmt. Applicant and agent Preparing Notification Decision Refusal/grant notification Preparing Notification A grant IPDL

14 Brief IP Process in IPOM (TO-BE Model) 2 Publication Registration Copyright Infringement Public (Applicant, attorney) Applicant Applicant Paper-based filing Paper-based filing A CD/Internet Electronic Formality checking Receiving Receiving Registration (Internal IPR System) Publication Issuing Certificate Annual extension management notification digitalization Automatic Formality checking digitalization Infringement Mgmt system Trial Formality check Search report Trial examination Legal status management Issuing certificate (IPDL)

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