CIRCLE JABALPUR INVITATION OF RFQ & RFP FOR REDENSIFICATION OF 4700 SQM LAND BELONGING TO DEPARTMENT OF VETERINARY AT CHHOTI OMTI JABALPUR.

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1 MADHYA PRADESH HOUSING & INFRASTRUCTURE DEVELOPMENT BOARD CIRCLE JABALPUR INVITATION OF RFQ & RFP FOR REDENSIFICATION OF 4700 SQM LAND BELONGING TO DEPARTMENT OF VETERINARY AT CHHOTI OMTI JABALPUR. The Redensification Project involves development of 4700 sqm commercial land at Chhoti Omti Jabalpur on 30 years lease structure and construction of physical facilities at Veterinary Department campus Aadhartal Jabalpur. Madhya Pradesh housing & infrastructure development board (MPHIDB) invites applications in terms of request for qualification [RFQ] & Request for proposal [RFP] from reputed real estate developers and other interested entities. The applicants can bid for Development, Operation and Management of 4700 sqm of land at Chhoti Omti Jabalpur, if found qualified in terms of RFQ, under a development agreement in terms of RFP. However the pre specified facilities at Veterinary campus Aadhartal Jabalpur are required to be constructed and transferred to GoMP on completion. The RFQ & RFP documents can be downloaded from website All subsequent notifications, changes and amendments would be posted only on aforesaid website. Cost of documents: Rs by demand draft in favor of Deputy Housing Commissioner MPHIDB Circle Jabalpur payable at Jabalpur shall be deposited while submitting applications. The documents can be downloaded from 6 th January 2015, Hrs. IST to 6 th February 2015, Hrs. IST. A prebid meeting shall be organized at Jabalpur on 21 st Jan 2015, Hrs IST. The completed sealed applications marked, Bid security, RFQ, RFP for Re densification of 4700 sqm land at Chhoti Omit Jabalpur must be submitted at MPHIDB Circle Jabalpur on any working day up to 17 th Feb 2015 SK SUMAN Dy Housing Commissioner MP Housing & Infrastructure Development Board Circle Jabalpur

2 Madhya Pradesh Housing and Infrastructure Development Board Circle Jabalpur Hathital, Jabalpur Madhya Pradesh Bid Document For Construction of Joint Director Office, Staff Quarters & Other Buildings including Development works, for Veterinary Department Government of Madhya Pradesh at Aadhartal Shobhapur Road Jabalpur and Auction of 4700 sqm of Land of Veterinary Dispensary at Chhoti Omti Jabalpur Part I Request for Qualification (RFQ) Issued to Issued Date Cost of Bid Document Rs ( Rupees Twenty Five Thousands Only) Demand Draft No Date Drawn on Bank (January 2015) Deputy Housing Commissioner Madhya Pradesh Housing & infrastructure Development Board Circle Jabalpur Madhya Pradesh

3 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Disclaimer The information contained in the request for Qualification (RFQ) document or subsequent instructions whether verbal or documentary by or on behalf of Madhya Pradesh Housing & Infrastructure Development Board Government of Madhya Pradesh, their representatives, employees or advisors is provided to applications on the terms and conditions set out in this RFQ document and any other terms and conditions subject to which such information is provided. This RFQ document is not an agreement and is not an offer or invitation by MPHIDB representatives to any other party. The purpose of this RFQ document is to provide interested parties with information to assist the formulation of their Application for Qualification (AFQ). The RFQ Document does not purport to contain all the information each applicant may require. This RFQ Document may not be appropriate for all persons, and it is not possible for MPHIDB representatives, their employees or advisors to consider the investment objectives, financial situations and particular needs of each party who reads or uses this RFQ document. Certain applicant may have batter knowledge of the proposed project than others. Each applicant is advised to conduct its own investigation and analysis, and should check the accuracy, reliability and completeness of the information in this RFQ document, and obtain independent advice from appropriate sources. The MPHIDB representatives, their employees or advisors make no representation or warranty and shall incur no liability under any law, statute rule or regulation as to the accuracy, reliability or completeness of the RFQ document. The MPHIDB representatives may in their absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFQ document. 1 Madhya Pradesh Housing & Infrastructure Development Board

4 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 OFFICE OF THE DEPUTY HOUSING COMMISSIONER MP HOUSING & INFRASTRUCTURE DEVELOPMENT BOARD CIRCLE JABALPUR Name of Work Name of Applicant ( Sold To) Details of applicant Signature: INDEX S.NO CONTENTS PAGE NO 1 Introduction 3 2 Instructions to applicants 4 3 Criteria for evaluation 11 4 Schedule of Bidding Process 12 Appendix 1 Format for letter of Application 13 2 Format for Power of Attorney for signing of application 15 3 Format for details of Applicant 16 4 Format for Financial capability of Applicant 17 5 Format for Technical capability of Applicant 17 6 Format for affidavit certifying that Business Entity/ Promoters/ Directors(s) of 18 Entity are not Blacklisted/ Barred. 7 Site Layouts Annexure 1A Veterinary Campus Aadhartal Jabalpur (Part 2) Annexure 1B 4700 sqm land at Chhoti Omti Jabalpur (Part 1) 2 Madhya Pradesh Housing & Infrastructure Development Board

5 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Introduction S E C T I O N Historical Background Jabalpur is one of the major cities of State Of Madhya Pradesh and is famous for its Anglo Indian Architecture. The City is centrally located and River Narmada life line of Madhya Pradesh passes through the city High Court of Madhya Pradesh State is established in Jabalpur and the city is thriving on with steep commercial growth in recent years Jabalpur is headquarters of West Central Railways. It is a major railway junction connecting East & West. The city is well connected by Road also. Longest national Highway NH& runs through the city Jabalpur has a variety of industries largely based in mineral substances of economic value found in the district. Important industries in Jabalpur are Garments, Electrical goods, Building materials, glass ware, IT Products, Steel structures, Tobacco Products, Education & Consultancy, Furniture, food stuffs etc The city of Jabalpur carries with itself tremendous tourist value as tourist destination. Bheraghat marble rock formations and Kanha national park are important tourist attractions Jabalpur Division is the largest forest division of Madhya Pradesh state is famous for its forest cover with 30% of its land under forests. Countries forests belong to Madhya Pradesh. Jabalpur Division is the largest forest division in the state and caters to large number of food processing industries along with minor forestry produces MPHIDB a Government of Madhya Pradesh Undertaking has identified 4700 sqm of Government land at Chhoti Omti Jabalpur for redevelopment under re densification scheme of the Housing & Environment Department GoMP. As per the decision of empowered committee for the aforesaid scheme, the site comprises of two parts. Part 1 admeasuring 4700 sq m is proposed for commercial development and part 2 Veterinary Campus at Aadhartal Jabalpur admeasuring 2.42 acres is proposed for construction of Joint Director Office, Other buildings and staff quarters, besides commensurate infrastructure facilities such as roads, water supply, sewage network, electricity, parks etc. (Site Plan Enclosed) Part1 of the site is proposed to be build out on a 30 years lease while part 2 of the site is expected to be constructed and handed back to GoMP on completion of construction. The project is expected to be developed under a concession cum lease structure Annual lease rent would not be payable to GoMP/MPHB for the purpose of this concession cum lease. 3 Madhya Pradesh Housing & Infrastructure Development Board

6 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, GoMP shall possession of Site Part 1 free of encumbrances to the selected private sector partner. The Site part 1 is admeasuring 4700 sqm having polyclinic building and other old abandoned structures MPHIDB would like to develop Site part1 as a commercial area with emphasize on providing public facilities in the area in partnership with a suitably identified investor (Referred as the Project/ Development of 4700 sqm land at Chhoti Omti Jabalpur.) selected through an open transparent competitive bid process The selected investor would be required to mobilize finances, design, construct and maintain the project in terms of the specifications set out by MPHIDB and under other applicable laws/ by laws governing such development. Certain mandatory facilities including but not limited in part2 land are prescribed by the MPHIDB to be constructed in the bid document, which the investor will have to strictly adhere to MPHIDB now invites applications from reputed Real Estate developers and other interested parties to develop the Site under Concession cum Lease structure An agreement for development, operation, management, financing of the project (Development agreement) with development milestones clearly set out in the agreement is expected to be executed between GoMP and successful bidder A draft development agreement will be provided to the qualified applicants as a part of Request for Proposal (RFP) Document. 1.2 Brief Description of bidding process MPHIDB intends to follow a process for selection of developer for the Project. The first Stage of process involves Qualification of interested parties (The Applicants) At qualification stage applicants would be require to furnish the information as specified in this RFQ Document This RFQ Document deals with the (Qualification Stage) and at the end of this stage MPHIDB shall announce names of suitable shortlisted candidates (Qualified Applicants). The proposal for the Project in accordance with Request for Proposal (RFP) document submitted by qualified applicants shall only be opened During proposal stage qualified applicants (Bidders) would be expected to examine the project in further detail, and to carry out their due diligence as may be required to submit proposal for implementation of the Project. 4 Madhya Pradesh Housing & Infrastructure Development Board

7 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, Contents of Document The RFQ document comprises of the contents as listed below and would additionally include any Addenda issued in accordance with clause 2.9 Request for Qualification Section 1 Section 2 Section 3 Section 4 Introduction Instructions to Applicants Criteria for Evaluation Schedule of Bidding Process Appendices 1 Format for letter of Application 2 Format for Power of Attorney for signing of application 3 Format for details of Applicant 4 Format for financial capability of Applicant 5 Format for Technical capability of Applicant 6 Format for affidavit certifying that Business Entity/ Promoters/ Directors(s) of Entity are not Blacklisted/ Barred. 7 Site Layout Annexure 1A Veterinary Campus Aadhartal Jabalpur (Part 2) Annexure 1B 4700 sqm land at Chhoti Omti Jabalpur (Part 1) 5 Madhya Pradesh Housing & Infrastructure Development Board

8 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 S E C T I O N 2 Instructions to Applicants 2.1General MPHIDB wishes to receive Applications for Qualification to shortlist experienced and capable Applicants for the Proposal Stage Qualified applicants would be entitled for consideration of proposal in Respect of the project. 2.2 Eligible Applicant The applicants eligible for participating in the qualification process shall be a Business entity The applicant should submit a Power of Attorney as per the format enclosed at Appendix 2, authorizing the signatory of the Application to commit the applicant A Business entity or promoter/s of Business Entity which have earlier been barred by MPHIDB/ any other entity of GoMP or blacklisted by any state Government or Central Government/ department/ Agency in India from participating in bidding/ tendering process shall not be eligible to submit an application. The applicant should therefore submit an affidavit certifying aforesaid as per the format enclosed at Appendix Cost of Application The Applicant shall be responsible and shall pay for all of the costs associated with the preparation of its application and its participation in the RFQ, RFP processes. MPHIDB shall not be responsible or in any way liable for such costs, regardless of the conduct or outcome of the process. 2.4 Project inspection and visit of the site It is desirable that each applicant submits its application after visiting the site and ascertaining for itself the location, surroundings, or any other matter considered relevant by it It would be deemed that by submitting the application the applicant has i. Made a complete and careful examination of RFP and RFQ documents ii. Visited the site and ascertained for itself the location, surroundings, or any other matter considered relevant by it iii. Received all relevant information requested from MPHIDB. 1 Business Entity is defined (1) As a company incorporated under Indian companies Act 1956, Or (2) As any of the entities from outside India under equivalent law. 6 Madhya Pradesh Housing & Infrastructure Development Board

9 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, MPHIDB shall not be liable for any mistake or error on the part of the applicant in respect of the above. 2.5 Right to accept or reject any of the application Notwithstanding anything contained in this RFQ, RFP documents MPHIDB reserves the right to accept or reject any application or to annul the bidding process or reject all applications/ proposals, at any time without any liability or any obligation for such rejection or annulment, without assigning any reasons MPHIDB reserves the right to reject any application if i. At any time a material misrepresentation is made or discovered ii. The applicant/ bidder do not respond promptly or diligently to requests for supplemental information s required for the evaluation of the application/ proposal Rejection of the application by MPHIDB as aforesaid would lead to the disqualification of Applicant/ Bidder If such disqualification/ rejection occurs after the proposal stage, and the proposal has been opened and the best bidder gets disqualified/ rejected, then GoMP/ MPHIDB reserves the right to i. Either invite the next best bidder to match the proposal submitted by the disqualified/ rejected best bidder, or ii. Take any such measure as may be deemed fit in the sole discretion of GoMP/ MPHIDB, including annulment of the bidding process. 2.6 Amendment of RFQ, RFP Documents At any time prior to the application due date, Deputy Housing commissioner MPHIDB may for any reasons whether at its own initiative or in response to clarifications requested by an applicant, modify the RFQ, RFP Document by the issuance of Addenda. Such Addenda would be posted only on the website of MPHIDB Any Addendum thus issued shall also be sent in writing to all those who have purchased the Document and who have downloaded the document from the Website. In order to provide the applicants a reasonable time to examine the addendum, or for any other reason, MPHIDB may at its own discretion, extend the application due date. 2.7 Instructions to Applicant The applicant would provide all the information in terms of this document. MPHIDB would evaluate only those applications that are receive in the required format and complete in all respects The applicant shall prepare one original of the documents comprising the application and clearly marked ORIGINAL. In addition the applicant shall make one (1) copy of the application clearly marked COPY. In the event of any discrepancy between the original and the copy, the original shall prevail. 7 Madhya Pradesh Housing & Infrastructure Development Board

10 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, The application and its copy shall be typed or written in indelible ink and the applicant shall initial each page. All the alterations, omissions, additions, or any other amendments made to the application shall be initialed by the person/s signing the application The applicant shall seal the original and copy of the application in separate envelops, dully marking envelops as ORIGINAL & COPY. The envelopes shall than be sealed in outer envelope Each envelop shall contain the following i. Letter of application ii. Power of attorney for signing of the application. iii. Details of applicant iv. Financial capability of applicant. v. Technical Capability of applicant vi. Bank draft towards the cost of document. vii. Proof of registration of the applicant. viii. Experience of the applicant ix. Format for affidavit certifying that Business Entity/ Promoters/ Director(s) of Business Entity are not Blacklisted/ Barred. The envelops and the outer envelope shall clearly bear the following identification Application for Qualification: 4700 sqm land at Chhoti Omti Jabalpur. To be opened by tender opening committee only. And Submitted By Name, Address and Contact Phone no of the Applicant The envelop shall be addressed to Deputy housing commissioner MPHIDB Circle Jabalpur Hathital Jabalpur If the envelop is not sealed and marked as instructed above, MPHIDB assumes no responsibility for the misplacement or premature opening of the contents of the Application submitted and such applications may at the sole discretion of MPHIDB be rejected. 8 Madhya Pradesh Housing & Infrastructure Development Board

11 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, Application Due Date Applications should be submitted before 1700 Hrs IST on the application due date mentioned in the schedule of Bidding process, to the address provided in clause 2.7.6, in the manner and form as detailed in this document. Applicants submitted by either facsimile operation transmission or telex will not be acceptable. MPHIDB in exceptional circumstances and at its sole discretion, extend the application due date by issuing an Addendum in accordance with clause 2.6 uniformly for all Applicants. 2.9 Late applications MPHIDB shall not accept any application received after the application due date. Any such application received after the application due date shall be summarily rejected and returned unopened Evaluation of Application MPHIDB would open the applications only on any working date after the application due date for the purpose of evaluation MPHIDB would subsequently examine and evaluate applications in accordance with the criteria set out in section To assist the examination, evaluation and comparison of applications MPHIDB may utilize the services of consultant/s or advisors/s MPHIDB reserves the right to reject any application if i. At any time a material misrepresentation is made or discovered ii. The applicant does not respond promptly or diligently to requests for supplemental information s required for the evaluation of the application/ proposal Confidentiality Information relating to examination, clarification, evaluation and recommendation for the short listed applicants shall not be disclosed to any person not officially concerned with the process. MPHIDB will treat all information submitted as part of application in confidence and would require all those who have access to such material to treat the same in confidence. MPHIDB will not divulge any such information unless it is ordered to do so by any authority pursuant to any applicable law or order of a competent court or tribunal which requires its disclosure. 9 Madhya Pradesh Housing & Infrastructure Development Board

12 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, Clarifications To facilitate evaluation of applications MPHIDB, may at its, sole discretion, seek clarify in writing from any applicant regarding its application Qualification and Notification After the evaluation of applications MPHIDB would announce a list of qualified applicants who meet the qualification criteria. At the same time MPHIDB would notify the other applicants that their applications have been unsuccessful. The proposal in the form and manner to be set out in RFP document of qualified applicant would then be opened on due date. 10 Madhya Pradesh Housing & Infrastructure Development Board

13 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 S E C T I O N 3 Criteria for Evaluation 3.1 Applicant s Competence The applicants competence and compatibility is proposed to be established by the following parameters a. Experience of applicant b. Financial capability in terms of i. Net worth ii. Annual Turnover On each of these parameters, the applicant would be required to meet the evaluation criteria as detailed in this section. Any applicant meeting all the criteria s shall be qualified for opening of RFP proposal. 3.2 Eligibility Criteria Financial capability i. Net worth of the applicant entity should be minimum of Rupees Ten Crores in the audited balance sheet of FY ii. Minimum average annual turnover of applicant as per audited balance sheet for last three years i.e. for the period FY to FY should not be less than Rupees Ten Crores Technical Experience of applicant Applicant should have completed one construction project of building works (other than Road but including development works) amounting not less than Ten Crores in last Five years i.e. ( ) 11 Madhya Pradesh Housing & Infrastructure Development Board

14 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 S E C T I O N 4 MPHIDB would Endeavour to adhere to the following schedule. S.no Activity Date Time 1 Publication of Advertisement in News papers Issue of application form cum Bid document Hrs through downloading from MPHIDB Site 3 Pre bid Meeting at MPHIDB Office Circle Hrs Jabalpur 4 Last date of Submission of completed application forms pm 12 Madhya Pradesh Housing & Infrastructure Development Board

15 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Appendix 1 Format for letter of application [On the letterhead of applicant] To Deputy Housing Commissioner MPHIDB Circle Jabalpur Hathital Jabalpur. Subject.: Bid for Construction of Joint Director Office, Staff Quarters & other buildings including Development works, for Veterinary Department Government of Madhya Pradesh at Aadhartal Shobhapur Road Jabalpur and Lease of Land sqm for Construction & Development at Chhoti Omti Jabalpur. Dear Sir, In response to the RFP issued to (Name of the applicant) by M.P. Housing Board, we are pleased to submit our detailed proposal for participation in the above-mentioned project. MPHIDB and its representative is hereby authorized to conduct any inquiry or investigation or seek any clarification or verify any statement, document and information submitted along with this document in connection with banks/financial institutions. We are ready to furnish a letter authorizing MPHIDB to inspect the same if required. We do hereby confirm that: 1. We have the necessary authority and approval to submit the financial proposal and the letter of application. 2. The information/data contained in the bid and/or submitted separately as a part of the other information is complete, true and correct to the best our knowledge. 3. We continue to be eligible to submit the letter of application and there is no litigation/debarment, current or pending against us which, if adversely decided, shall have significant impact on our ability to participate in the project. 4. We accept all the terms and conditions as listed in the RFP and we are willing to abide by them. 13 Madhya Pradesh Housing & Infrastructure Development Board

16 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, Our offer is valid for 180 days from the due date for submission of RFP. MPHIDB may seek any further extension of validity period from us. 6. The following documents have been filled and submitted: (a) (b) Mandatory information for qualification. Financial Proposal. 7. We have enclosed the earnest money deposit vide account payee demand draft bearing number dated... amounting to Rs 1,05, drawn on (Name of Scheduled Bank.) and payable on its local branch in favor of Executive Engineer, M.P. Housing Board Jabalpur Division (Details of applicant is given on the back of DD) 8. The following persons may be contacted for any information/clarification from us relating to this project. Name Address Fax No. Mobile & Telephone No. Address 9. A notice or letter of communication addressed to us at the address given in the bid, even by ordinary post shall be deemed to be valid as proper notice of information to us. 10. We confirm that we have read and understood the terms and conditions of lease deed, inspected the physical infrastructure available on the site, plans and specifications of land and offer our acceptance to execute the project as per the terms and conditions contained in this document. 11. We confirm that the letter has been duly signed by the authorized signatory on behalf of the applicant. Power of attorney in favor of authorized signatory is also furnished in Annexure-1 of RFQ. Authorized Signatory Name Designation Place Date 14 Madhya Pradesh Housing & Infrastructure Development Board

17 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Appendix 2 Format for Power of attorney for signing of Application [On a stamp paper of relevant value] Power of Attorney Know all men by these presents, we name and address of the registered office) do hereby constitute, appoint and authorize Mr./ Ms (name and residential address) who is presently employed with us and holding the position of as our attorney, to do in our name and on our behalf, all such acts, deeds, and things necessary in connection with or incidental to our bid for the project envisaging development of 4700 sqm land belonging to Department of Veterinary Chhoti Omti Jabalpur, including signing and submission of all documents and providing information / responses to Madhya Pradesh Housing & Infrastructure development Board (MPHIDB) representing us in all matters before MPHIDB and generally dealing with MPHIDB all matters in connection with our bid for the said project. We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant this Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall always be deemed to have been done by us. For Signature (Name, Title and Address) Accepted Signature (Name, Title and Address of Attorney) 15 Madhya Pradesh Housing & Infrastructure Development Board

18 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Appendix 3 Format for Details of Applicant 1 a Name B Country of incorporation / registration C Address of the registered office, corporate head quarters, and its branch office(s), if any, in India D Date of incorporation and/or commencement of business. 2 Brief description of the Applicant including details of its main lines of business and proposed role and responsibilities in this project. 3 Details of individuals who will serve as the point of contact/ communication with MPHIDB. a Name b Designation c Company d Address e Telephone Number f E mail Address g Fax Number h Mobile Number 4 Name, Designation, Address and phone numbers of authorized signatory of the Applicant. a Name b Designation c Company d Address e Telephone Number f E mail Address g Fax Number h Mobile Number 16 Madhya Pradesh Housing & Infrastructure Development Board

19 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Qualification as per clause Appendix 4 Format for Financial Capability of applicant (Equivalent in Rs Lacs) Applicant Net Worth Annual Turnover FY FY FY FY Average Name of Applicant Signature of Authorized person Name Seal Date CERTIFICATE Certified that above details are based on audited financial statement and are correct. Chartered accountant Membership No Appendix 5 Format for Technical Capability of applicant Qualification as per clause S.No Name of Project Location Name of client 1 Contract value in Rs Lacs Month/ Year of commencement Month/ Year of completion Signature of Authorized person Name Seal Date 17 Madhya Pradesh Housing & Infrastructure Development Board

20 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Appendix 6 Format for Affidavit certifying that Entity/ promoter(s)/ director(s) of Entity are not blacklisted [On a stamp paper of relevant value] Anti Blacklisting Affidavit I M/s (Sole Applicant), (the names and addresses of registered office) hereby certify and confirm that we or any of our promoters/ directors are not barred by MPHIDB / any other entity of GoMP or blacklisted by any State government or Central government/ department/ agency in India from participating in Project9s0 either individually or as a member of consortium as on (application due date) We further confirm that we are aware that as per clause 2.7.2, our application for the captioned project would be liable for rejection in case any material representation is made or discovered with regard to requirements of clause at any stage of the Bidding Process or thereafter during the agreement period. Dated this Day of Name of the Bidder Signature of authorized person Name of Authorized person 18 Madhya Pradesh Housing & Infrastructure Development Board

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22 TEMPLE TOMB AREA STATEMENT TOTAL AREA SQ.M TEMPLE AREA SQ.M

23 Madhya Pradesh Housing and Infrastructure Development Board Circle Jabalpur Hathital, Jabalpur Madhya Pradesh Bid Document For Construction of Joint Director Office, Staff Quarters & Other Buildings including Development works, for Veterinary Department Government of Madhya Pradesh at Aadhartal Shobhapur Road Jabalpur and Auction of 4700 sqm of Land of Veterinary Dispensary at Chhoti Omti Jabalpur Part II Request for Proposal (RFP) (January 2015) Deputy Housing Commissioner Madhya Pradesh Housing & infrastructure Development Board Circle Jabalpur Madhya Pradesh

24 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Disclaimer The information contained in the request for Proposal (RFP) document or subsequently provided to Bidder, whether verbally or in documentary form by or on behalf of Madhya Pradesh Housing & Infrastructure Development Board, Government of Madhya Pradesh ( Government Representatives ) or any of their employees or advisors is provided to bidders on the terms and conditions set out in this RFQ document and any other terms and conditions subject to which such information is provided. This RFP document is not an agreement and is not an offer or invitation by the Government representatives to any party other than the applicants who are qualified to submit the Proposal (Bidders). The purpose of this RFP document is to provide the Bidders with information to assist the formulation of their Proposal. This RFP Document does not purport to contain all the information each bidder may require. This RFP Document may not be appropriate for all persons, and it is not possible for the Government Representatives, their employees or advisors to consider the investment objectives, financial situations and particular needs of each party who reads or uses this RFP document. Each bidder should conduct its own investigation and analysis, and should check the accuracy, reliability and completeness of the information in this RFP document, and where necessary, obtain independent advice from appropriate sources. The Government Representatives, their employees or advisors make no representation or warranty and shall incur no liability under any law, statute rule or regulation as to the accuracy, reliability or completeness of the RFP document. The Government Representatives may in their absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP document. 1 Madhya Pradesh Housing & Infrastructure Development Board

25 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Part I Instruction to Bidders 2 Madhya Pradesh Housing & Infrastructure Development Board

26 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 INDEX S.NO CONTENTS PAGE 1 Disclaimer 1 2 Contents of RFP Document 2 PART I Instruction to Bidders 1. Bidding procedure 3 2. Payment schedule 12 PART II Appendices A Format of covering letter cum project under taking 15 B Format for Anti collusion certificate 16 C Format for Bid Security 17 D Format of price proposal 19 E Format of draft letter of acceptance 21 F Format of acknowledgment letter of acceptance 23 G Format of undertaking 24 H Format of Bank Guarantee 25 3 Madhya Pradesh Housing & Infrastructure Development Board

27 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 Bidding procedure A. General 1. Scope 1.1 Scope of proposal Madhya Pradesh Housing & Infrastructure Development Board (herein after referred to as MPHIDB) invites detailed proposals ( other submissions and price proposal, collectively referred to as the Proposal) from applicants who have been qualified based on the response to the request for qualification (RFQ) issued for the project (Qualified Applicants and here in after referred to as Bidder or Bidders) for development of 4700 sqm of commercial land belonging to Department of Veterinary Chhoti Omti Jabalpur The proposals would be evaluated on the basis of the evaluation criteria set out in this Request For Proposal (RFP) Document herein after referred to as the Evaluation methodology) in order to identify the successful bidder for the Project (herein after referred to as successful bidder). The successful Bidder would then be required to enter into Tri partied agreement ( herein after referred to as Development Agreement) with GoMP and MPHIDB as per the draft set forth in part II of this RFP document and perform the obligations as stipulated therein, in respect of the project Typical concept plans prepared for the project are set out in the project information memorandum. However, the successful bidder shall be free to prepare his own concept plans based on his business plan and subject to terms and conditions set out in the Draft Development Agreement Terms used in this RFP document which have not been defined herein shall have the meaning ascribed there to in the RFQ document or/ and the Draft Development Agreement The construction documents as defined under the Draft Development Agreement) in respect of the government facilities to be developed at Veterinary Campus Aadhartal Jabalpur, would be made available to the successful bidder on the execution of development agreement. 1.2 Number of Proposals Each bidder shall submit only one proposal for the project in response to this RFP Document. Any entity, which submits or participates in more than one proposal for the project will be disqualified and will also cause the disqualification. 1.3 Proposal preparation Cost The bidder shall be responsible for all the costs associated with the preparation of its proposal and its participation in the bidding process. MPHIDB will not be responsible or in any way liable for such costs, regardless of the conduct or outcome of bidding. 4 Madhya Pradesh Housing & Infrastructure Development Board

28 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, Contents of RFP Document 1.4.1The RFP Document comprises of contents as listed below and would additionally include any Addenda issued in accordance with clause 1.5 S.NO CONTENTS 1 Disclaimer 2 Contents of RFP Document PART I Instruction to Bidders 1. Bidding procedure 2. Payment schedule PART II Appendices A B C D E F G H Format of covering letter cum project under taking Format for Anti collusion certificate Format for Bid Security Format of price proposal Format of draft letter of acceptance Format of acknowledgment letter of acceptance Format of undertaking Format of Bank Guarantee 1.5 Amendment of RFP Document At any time prior to the proposal due date, MPHIDB may for any reason whether of its own initiative or in response to clarifications requested by a bidder, modify the RFP document by the issuance of Addendum In order to afford bidders reasonable time in which to take an addendum into account, or for any other reason, MPHIDB may, at its own discretion, extend the proposal due date. 1.6 Language & Currency The proposal and all related correspondence shall be written in the English language. Supporting documents and printed literature furnished by the bidder with the proposal may be in any other 5 Madhya Pradesh Housing & Infrastructure Development Board

29 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 language.. For the purpose of interpretation and evaluation of the proposal, the English language translation shall prevail The currency for the purpose of the proposal shall be the Indian Rupee (INR) 1.7 Bid security Proposal would need to be accompanied by a Bid Security for an amount of Rs (Rupees Ten lacs only) The Bid security shall be kept valid through the proposal validity period and would be required to be extended if so, required by MPHIDB The Bid Security shall be in the form of an irrevocable Bank Guarantee in favor of MPHIDB as per the format set out in Appendix The Bid security shall be returned to the unsuccessful bidders on the signing of development Agreement with the Successful Bidder. The Bid security so submitted by the successful bidder shall be released Upon signing of the development agreement with the successful bidder. Upon the successful bidder furnishing a performance guarantee for an amount mentioned in the Draft Development Agreement. And, Upon the successful bidder furnishing the first installment of the project payment equal to Ten percent (10%) of the price proposal by the appointed date (herein after the first project payment) The Bid security shall be forfeited in following cases a. If the bidder withdraws its proposal during the interval between the Proposal due date and expiration of the proposal validity period. Or b. If the bidder fails to make the first project payment and fails in execution of development agreement within the stipulated time limit or extended period by MPHIDB. 1.8 Validity of Proposal The proposal shall indicate that it would remain valid up to 180 days from the proposal opening date. (herein after the Proposal Validity Period). MPHIDB reserves the right to reject any proposal that does not meet this requirement Prior to expiry of the original proposal validity period, MPHIDB may request that the Bidders extend the period of validity for a specified additional period. A bidder may refuse the request without forfeiting its Bid security. A Bidder agreeing to the request will not be allowed to modify its proposal, but would be required to extend the validity of its Bid Security for the period of extension and comply with clauses of this document in all respects. 6 Madhya Pradesh Housing & Infrastructure Development Board

30 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, The successful bidder shall extend the proposal validity period till the date of execution of development agreement. 1.9 Project inspection/ site visit Bidders may carry out Project inspection /Site visit at any time, at their cost Bidder s responsibility The bidder is expected to examine carefully the contents of all the documents provided. Failure to comply with the requirements of the RFP Document will be at bidder s own risk It would be deemed that prior to the submission of the proposal, the bidder has a. Made a complete and careful examination of the requirements, and other information s set forth in RFP document. b. Received all such relevant information as it has requested from MPHIDB, And c. Made a complete and careful examination of the various aspects of the project including but not limited to, i. The project site ii. Existing facilities and structures iii. Land availability iv. Water availability v. The conditions of access roads and utilities in the vicinity of the project. vi. Conditions affecting transportation, access, disposal, handling and storage of materials. vii. Clearances to be obtained for the project viii. Clearances available with MPHIDB for the project, And ix. All other matters that might affect bidder s performance under the terms of this RFP document MPHIDB shall not be liable for any mistake or error or neglect by the Bidder in respect of the above Pre Proposal Meeting To clarify and discuss issues with respect to the project and the RFP Document, MPHIDB may hold Pre- Proposal meeting(s) Prior to the Pre- Proposal meeting(s), the bidder may submit a list of queries and propose deviations, if any, to the project requirements and/or the Draft Development Agreement. Bidders must formulate their responses and forward the same to MPHIDB at least seven days prior to the meeting. MPHIDB may, as may be considered acceptable at its sole discretion, amend the RFP document based on inputs provided by the Bidders Bidders may note that MPHIDB will not entertain any deviations to the RFP Document at the time of submission of the proposal or thereafter. The proposal to be submitted by the bidders will be unconditional and unqualified and the bidders would be deemed to have accepted the terms and 7 Madhya Pradesh Housing & Infrastructure Development Board

31 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, 2015 conditions of the RFP document with all its contents including all the terms and conditions of the Draft Development Agreement. Any conditional proposal shall be regarded as non responsive and would be liable for rejection MPHIDB will endeavor to hold the meeting as per schedule of bidding process. The details of the pre proposal meeting will be separately communicated to the Bidders Attendance of the bidders at the pre proposal meeting is not mandatory. However subsequent to the meeting, MPHIDB may not respond to queries from any Bidder, who has not attended the pre proposal meeting All correspondence/ enquiries shall be submitted to the following in writing by fax/ courier/ post: Subject: Attn. of Address: Fax Mail Development of 4700 sqm of land at Chhoti Omti /Jabalpur. Dy. Housing Commissioner Madhya Pradesh Housing & Infrastructure development Board Hathital Jabalpur No interpretation, revision, or other communication from MPHIDB regarding this solicitation is valid unless in writing and is signed by Dy. Housing Commissioner MPHIDB, its authorized representative. MPHIDB may choose to send to all bidders, written copies of MPHIDB responses, including a description of the enquiry but without identifying its source to all the Bidders Format & Signing of Proposal Bidders would provide all the information as per this RFP document and in the specified formats MPHIDB reserves the right to reject any proposal that is not in specified formats. The proposal shall be submitted in two parts. Part 1: Other submissions which include i. Covering letter cum project undertaking as per Appendix3 stating the proposal validity period. ii. Anti collusion certificate as per Appendix 4 iii. Bid security as per Appendix 5 iv. Undertaking as per Appendix 9B v. Signed and stamped copy of RFP Document Part 2: Financial proposal The proposal and its copy shall be typed or printed in indelible ink and the Bidder shall initial each page. All the alterations, omissions, additions or any other amendments made to the proposal shall be initialed by the person(s) signing the proposal. 8 Madhya Pradesh Housing & Infrastructure Development Board

32 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, Sealing & marking of the proposals The bidder shall seal the other submissions and the price proposals in separate envelopes dully marking the envelopes as OTHER SUBMISSIONS & PRICE PROPOSALS. These envelopes shall than be sealed in an outer envelope Each envelope shall indicate the name and address of the bidder The envelopes shall clearly bear the following identification Development of 4700 sqm commercial land at Chhoti omits Jabalpur. Project To be opened by Proposal opening Committee only And Submitted by: Name, address and Contact Phone no of the Bidder The envelope shall be addressed to ATTN. Of Dy. Housing Commissioner Madhya Pradesh Housing & Infrastructure development Board Circle Jabalpur Hathital Jabalpur If the envelope is not sealed and marked as instructed above, the proposal may be deemed to non responsive and would be liable for rejection. MPHIDB assumes no responsibility for the misplacement or premature opening of the Proposal submitted Proposal Due Date Proposals should be submitted on or before Proposal Due Date mentioned in the schedule provided in Section 4 of RFQ document, to the address provided in clause in the manner and form as detailed in this RFP document. Applications submitted by either facsimile transmission or telex will not be acceptable. Proposal Due Date shall mean the time and date set out in the schedule of bidding process MPHIDB at its sole discretion may extend the proposal due date by issuing an addendum in accordance with clause Late Proposals Any proposal received by MPHIDB after the proposal due date will be returned unopened to the Bidder. 9 Madhya Pradesh Housing & Infrastructure Development Board

33 Development of 4700 sqm. Land belonging to Veterinary Department GoMP at Chhoti Omti Jabalpur January 6, Modification & Withdrawal of Proposals Withdrawal of a proposal during the interval between proposal due date and expiration of proposal validity period would result in forfeiture of the Bid Security in accordance with clause of this document Confidentiality Information relating to examination, clarification, evaluation and recommendation for the short listed bidders shall not be disclosed to any person not officially concerned with the process. MPHIDB will treat all information submitted as part of proposal in confidence and will ensure that all who have access to such material treat it in confidence. MPHIDB will not divulge any such information unless it is ordered to do so by any Government authority that has the power under the law to require its disclosure Evaluation of the price proposal Price proposals of all prequalified bidders shall be opened in the presence of the bidder s representatives who chose to attend. The bidder s representatives who are present shall be required to sign and record their attendance The bidders should submit price proposals for the project in the format set out in Appendix The proposals of the bidders for the project would be evaluated on the basis of the project payment quoted in the price proposal In the event that two or more bidders quote the same highest project payment MPHIDB may Invite fresh proposals from such bidders Or Take any such measure as may be deemed fit in its sole discretion including annulment of the bidding process MPHIDB may either choose to accept the proposal of the highest Bidder or invite him for negotiations Upon acceptance of the proposal of the highest bidder with or without negotiations, MPHIDB shall declare the highest Bidder as the successful bidder MPHIDB right to accept or reject proposal MPHIDB reserves the right to accept or reject any or all of the proposals without assigning any reason and to take any measure as it may deem fit, including annulment of the bidding process, at any time prior to the award of the project without liability or obligation for such acceptance, rejection or annulment. 10 Madhya Pradesh Housing & Infrastructure Development Board