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1 No:-IIT Mandi/Admin/PUR-124/2 nd Convocation/ / Date: 16th Jan, 2015 NOTICE INVITING EOI Expression of Interest in two bid system are invited in sealed envelopes for Erection of pandal, audio-visual, flower decoration, campus beautification etc. for 2 nd convocation of IIT Mandi at Kamand campus to be held on 14 th March 2015 as per schedule of quantity attached. The Quotations will be received up to 01:00 PM on Technical bids will be opened at 03:00 PM on Representatives of the firm(s) may present themselves at the time of opening the quotations if they so desire. The quotations should bear full details and where ever possible, should be duly supported with catalogues, pamphlets, literature as the case may be for comparing the quality of the items. Technical bid should contain the credentials of the firm, detailed plan of the work to be done and proof of previous experience of arranging similar type of work for the visits of VVIPs in educational institutions like IITs/IIMs/IIITs/NITs/Universities of repute etc. On evaluation of the Technical bids submitted, selected firms shall be called for PPT presentation if required for which date will be announced later. Reviewing the presentations, the committee will recommend the firms considered competent technically. Financial bids shall be opened in respect of the recommended firms only. Date of opening of financial bids by the Committee will be announced separately. The following instructions should be strictly observed for submitting the quotations failing which the quotations shall be liable for rejection. 1. The quotations should be submitted on enclosed schedule of quantity. The quotation must bear original signature. 2. The quotation shall be accompanied with Earnest money of Rs. 1,00,000 (Rupees One lakh only) in the shape of demand draft of a scheduled bank in favour of Registrar, IIT Mandi payable at Mandi. No quotation will be entertained in the absence of EMD. The EMD will be refunded within 10 days after successful completion of the job without any interest there upon. 3. IIT Mandi may ask PBG before award of work for the amount as deem fit to be intimated later. Indian Institute of Technology Mandi, Kamand Campus, Kamand (H.P.) Page 1 of 8

2 4. The quotations shall be submitted in the O/o Registrar, IIT Mandi at Kamand campus in a sealed envelope duly marked "Quotation against enquiry no. dated due on "on the corner of the envelope. 5. EMD, Technical and Financial bids sealed in separate envelops should be submitted in one envelope duly marked as given above. 6. Quotation as above received after closing date/time will not be considered. 7. Rates quoted should be FOR Kamand campus of IIT Mandi inclusive of Service tax and other taxes if applicable, transportation, loading, unloading & reloading and removing all the structure etc. Rates quoted should be valid for at-least 60 days from the date of opening of the quotation. 8. Taxes as applicable will be deducted from the bill. 9. The rates must be quoted both in figures and words and over writing should be avoided. However all cuttings/corrections must be duly authenticated. 10. The quality of the material to be used will be inspected by the representatives of IIT Mandi before awarding of the work. If the material is not found satisfactory, the quotation may be rejected and the next lower bidder will be considered. 11. The work will be carried out as per the instructions of the pandal committee of IIT Mandi for convocation. 12. The work is of urgent nature and is to be completed in all respects on 12 th March, 2015 positively. 13. All damages done during execution of the work are to be made good by the contractor and nothing extra will be paid separately for the same. 14. Contractor shall abide by labour rules and regulations. 15. If the contractor fails to complete the work within stipulated period, the EMD received will be forfeited. In such eventuality, the contractor will be black listed for quoting in IIT Mandi in future requirements of IIT Mandi. 16. The quantity shown against items is approximate and may vary as per demand of the department at the time of placing the order. 17. Period required for delivery should be mentioned. 18. Stability and safety of the structure, men and materials will be the responsibility of the firm. 19. The items must be of good quality and of reputed brands. 20. Any accident during erection and dismantling will be the responsibility of the firm and IIT Mandi will not be responsible in any manner what so ever. 21. The payment will be made after completion of the work on submission of prereceipted bills in duplicate by the firm. 22. IIT Mandi reserves the right to modify the specifications wholly or partly Indian Institute of Technology Mandi, Kamand Campus, Kamand (H.P.) Page 2 of 8

3 without assigning any reason there to. 23. IIT Mandi reserves the right to select the firm on the basis of requirements of the work and credentials of the firm even being other than the L1. Lowest quoted rates will not be binding on IIT Mandi to award the work. In case of any dispute, the Director (IIT Mandi) s decision will be final. DA: 1. Schedule of quantity. 2. Annexure A. 3. Annexure B. 4. Annexure C. 5. Annexure D. Sd/- Registrar Copy to: 1. IIT Mandi website. 2. Notice board. Sd/- Registrar Indian Institute of Technology Mandi, Kamand Campus, Kamand (H.P.) Page 3 of 8

4 Schedule of Work Name of work: Erection of pandal, audio-visual, flower decoration, campus beautification etc. for 2nd convocation of IIT Mandi at Kamand campus to be held on 14th March 2015 Sl No. Item Description Rates Amount in Rupees 1. Providing, fixing & erecting of white coloured pandal (in dom shaped) of size 80 X300 with water proof roof, including side curtains, carpet in full area, passages etc. including entry gates complete in all respect 2. Providing, fixing, erecting & decorating of stage (Size area 4480 Sf) with water proof roof to accommodate 50 persons duly carpeted brand new, frilled and covered with Galicha. The height of stage should be 4 feet from the ground. 3. On the stage, providing of 50 VVIP chairs covered with white covers and one table of 2 X24 and two podiums of 3 X3. 4. Providing of sofa sets as many required to cover front two rows for sitting of VVIPs. 5. Providing of 1000 chairs in front sitting area covered with white covers and with light sky blue covers. 6. Providing, fixing & erecting of 3 dressing rooms with hangers and mirrors with sitting arrangements as per requirements. 7. Providing of 3 mobile toilets 8. Providing and provisioning of 07 LCD (06 inside the dom as per Annexure B and 01 LCD in Multi-purpose Hall at Mandi campus) display and full sound system with battery backup with 5 cord less mikes 8. Providing, fixing & erecting of carpeted pandal for 03 dining hall of size 60 X180 with partition at 3portions with seating arrangements on round tables. (i) 01 dinning hall should be provisioned with Sofa sitting with Centre tables for 30 VVIPs. (ii) 01 dinning hall should be provisioned with sitting arrangements on round table for VIPs (iii) 01 dinning hall should be provisioned for students, staff and other guests. 9. Flower decoration on stage, inside pandal, at entry gates and other places as per requirements. 10. Providing, fixing and erecting of flex at the back side of stage, sides and front of stage as per specifications to be provided by the Institute. 11. Providing & erection of VVIP Gate decorated with fresh flowers and cloth etc. 12. Decoration of existing road gate. GRAND TOTAL Indian Institute of Technology Mandi, Kamand Campus, Kamand (H.P.) Page 4 of 8

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