No.EDN/SC/GRCB/2014/371/I/1169 Date: 06/10/2015 E- Tender Notice

Transcription

1 Dr. APJ ABDUL KALAM GOVT. COLLEGE (SILVASSA COLLEGE) College of Arts, Commerce & Science (Affiliated with Gujarat University, Ahmedabad) (College Code: 509) Dadra and Nagar Haveli Ucchha Shikshya Samiti, Silvassa Silvassa No.EDN/SC/GRCB/2014/371/I/1169 Date: 06/10/2015 E- Tender Notice I/c. Principal, Dr. APJ Abdul Kalam Govt. College, Dadra & Nagar Haveli Ucchha Sikshya Samiti, Silvassa invites sealed tenders through On-Line on or for supply of approximately 600 set of Desk & Chairs of size and specification as mentioned in Annexure-I attached herewith from the reputed Authorised manufactures as per the schedule mentioned below:- *Online downloading start 08/10/2015 *Bid Document download ended 28/10/ :00 Hrs *Last date and time for receipt of Bid. 28/10/ :00 Hrs Physical submission along with Sample of tender fees, EMD, Experience Certificate, Registration, VAT Registration and other documents etc. in hard copy in the office of the tender inviting authority by RPAD/ Speed Post./ Courier. In case, physical submission through RPAD/speed post/ courier, the Tender Inviting Authority shall not be responsible for any postal delay or loss of documents. *Online Technical bid opening 29/10/ :00 Hrs 30/10/2015 at 12:00 hrs *Online opening of Price bid 31/10/2015 at 12:00 hrs (Date of price bid opening can be extended) *Bidders have to submit price bid in Electronic Format only on dnh.nprocure.com website till the date and time for submission. Price Bid in Physical format shall not be accepted in any case. The Tender Inviting Authority reserves the right to accept or reject any or all the tender received without assigning any reasons thereof. Bidder shall have to post their queries on Address: on or before 28/10/2015 up to 13:00 hrs In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office:- (n) Code Solution-A Division, GNFC Ltd 403, GNFC Info Tower, Bodakdev, Ahemdabad , Gujarat (India) - Fax: Website:- Sd/- (H. K. Patel) Admin-cum-Accounts Officer, Dr. APJ Abdul Kalam Govt. College Silvassa Copy to:- 1. The Chief Publicity Officer, Dadra & Nagar Haveli, Silvassa for publishing it in two leading widely circulated national daily news paper. 2. The Director (Information & Technology), Dadra & Nagar Haveli, Silvassa for displaying it on the official website of DNH i.e Guard File.

2 Dr. APJ ABDUL KALAM GOVT. COLLEGE (SILVASSA COLLEGE) College of Arts, Commerce & Science (Affiliated with Gujarat University, Ahmedabad) (College Code: 509) Dadra and Nagar Haveli Ucchha Shikshya Samiti, Silvassa Silvassa No.EDN/SC/GRCB/2014/371/I/1169 Date: 06 /10/2015 Terms & Conditions for supply of set of Desk & Chair for Silvassa College, Dadra Nagar Haveli Ucchha Sikshya Samiti, Silvassa are as follows: 1. Tenders are invited by E-Tendering system so the Technical Bid will be submitted in the office with Envelop written as Technical Bid. It should contain full information as required in Annexure II (Technical Bid) provided herewith. a. The Financial Bid will have to be applied online through E-procurement. 2. The bidder should be An ISO 9001: 2008 and 14001:2004 certified organizations. 3. The Rates quoted should be for free delivery at F.O.R. Silvassa College, Dokmardi (DNH) and should be valid one year from the date of opening of tenders. 4. The rates quoted should be inclusive of all taxes, duties, royalties, octroi etc. payable on the sales or transport within and /or outside the State including installation charges shall be payable by the supplier. 5. No extra charges for packaging, forwarding and insurance etc., will be paid on the rates quoted. 6. The rates should be quoted only for the first class and standard quality items. 7. The bidder shall have at-least five years experience for manufacturing and commissioning for school/college furniture. 8. The bidder shall have completed the minimum 01 project of for the value of one crore or two project of 40 lakhs and one project of 20 lakhs for setup of college furnitures. Copy of Supply Order should be attached. 9. Product testing will be compulsory according to the SEFA norms and guidelines 10. Warranty: The product should carry at least warranty of 18 th months from the date of supply and onsite service warranty will be for 5 years from the date of final installation. 11. The bidders shall submit Sample along with the TECHNICAL BID (For verification of quality etc.) as per Specifications mentioned in Annexure-I. 12. In first instance, the Physical Sample and Technical Bid of all the bidders will verified and if found to be satisfactory thereafter the Financial Bids of the Eligible Tenderers only will be considered for the said Tender. 13. No Charges will be paid for the Physical Sample to the unsuccessful bidders.

3 14. The Collection of the physical samples of the non selected tenderers shall be made within 20 days from the opening of the Financial Bid from this Institute. There will be no responsibility of this Institute after 20 days regarding miss-placement, breakage, theft etc. 15. Physical Sample of the successful bidder will be considered within the supply order 16. The bidder shall have an annual financial gross turnover of not less than Rs. 5 Crores (Rupees Five Crores only) for manufactured supply of Furniture etc. during any of the last Two financial years. 17. The bidder shall have to submit Test Certificates from supplier of Raw Materials with seal and signature. 18. The bidder will have to submit Quality Control Certificate with photographs of test process with the final products. 19. Our Technical team/ purchase committee will do Physical verification for factory premises and machineries. 20. Tenders received after due date and time mentioned in E-Tender Notice will not be accepted. 21. Tenderer shall have to deposit Rs. 1000/- (Rupees One Thousand only) for Tender fees (non-refundable) by Demand Draft in favour of Silvassa College payable at Silvassa. The Tender fees submitted in any form other than mentioned above will not be accepted. Tender received without Tender fees will be summarily rejected. 22. Demand Draft/FDR of any Nationalised Bank should accompany Tender application duly completed in all respect for Rs.1,17,000/- (Rupees One Lakh Seventeen Thousand only) as Earnest Money Deposit (EMD) in favour of Silvassa College. The EMD submitted in any form other than mentioned above will not be accepted. The Tenders received without EMD will be summarily rejected. 23. The submission of EMD is compulsory for all the tenderers and no exemption will be granted for submission of EMD in any case. 24. The tenderer will be bound by the details furnished by him / her to this office, while submitting the tender or at subsequent stage. In case, any of such documents furnished by him/her is found to be false at any stage, it would be deemed to be a breach of terms of contract making him / her liable for legal action besides termination of contract/supply order. 25. The received tenders which do not confirm with the terms and conditions of this office will be summarily rejected. 26. No separate agreement will be required to be signed by the successful tenderer (s) for the supply. Rates offered in the response to the concerned Tender shall be considered as acceptance of all terms and conditions for supply for all legal purposes.

4 27. No advance payment will be made and no request for increase in the rates will be entertained during the period of supply. 28. The successful bidder will have to deposit Performance Security Amount equal to 10% of the bid price for one year in form of Demand Draft/ FDR of any Nationalised Bank within 10 days of receipt of Supply Order. 29. Non-receipt of the Security Deposit within stipulated time limit will result in automatic cancellation of the contract without any intimation. 30. All bills should be in duplicate and should invariably mention all taxes i.e. Vat, excise, Service tax etc alongwith date and number of supply order. 31. All bills should be pre-receipted on a revenue stamp of proper value. Bills, which are not pre-receipted on revenue stamp, will not be accepted for payment. 32. Each bill in which Sales Tax is charged must contain the following certificate on the body, of the bill Certified that the goods on which Sales tax /VAT/ Service tax has been charged have not been exempted under the C.S.T./VAT/Act or the rules made there under and the amount charged on account of sales tax on these goods is not more than what is payable under the provision of relevant act of the rules made there under. 33. The supply of items should be completed within 30 days from the date of work order/supply order. 34. The right to enhance/reduce the quantity of supply order is reserved with the tender inviting authority. 35. The tendering firm must be registered with the Sales Tax /VAT/Excise Department and a copy of their registration have to submit. 36. If the supply of items are not satisfactory or not as per specification given in the tender, the same will be rejected by the Tender Inviting Authority and same will have to be replaced by the supplier at his own cost & risk. 37. In case of the failure to replace the unaccepted & rejected articles from supplies made as mentioned above in the conditions, the loss undergone by the Institution will be recovered from the suppliers Earnest Money Deposit or payment due of any bill (s) to the extent required. 38. In case the supplier does not execute the supply order in the full, placed with him or within the stipulated time limit, the Performance Security Deposit (PSD). of the supplier will be forfeited by the Institution and the contract for the supply shall stand terminated with no further liabilities on either party to the contract. 39. Bidders will be not allowed to withdraw from tenders after submission of bids/opening of the tender. 40. All the firms participating in the Tender must submit a list of their owners/partners etc. along with their contact telephone numbers and a Certificate to the effect that the firm is neither blacklisted by any Government Department nor any Criminal Case is registered against the firm or its owner or partners anywhere in India.

5 41. The bidder should also enclose a copy of their supply order to any Central / State Government undertaking, if the same is available with him. 42. In the interest of institute, the Tender Inviting Authority reserved the right to relax/withdraw any of the terms and conditions mentioned above so as to overcome any problem encountered by the contracting parties. 43. The right to accept or reject without assigning any reason any or all tenders in part or whole is reserved with the Tender Inviting Authority and his decision (s) on all matters relating to acceptance or rejection of the tenders as a whole or in part will be final and binding to all. 44. Participation in tender will be assumed that all terms and conditions are read and accepted by bidder. Sd/- (H. K. Patel) Admin-cum-Accounts Officer, Dr. APJ Abdul Kalam Govt. College Silvassa The above terms and conditions are accepted and are binding to me/us. Place: Date: Signature of bidder Name of the Bidder with seal of the firm Note: Please return one copy of these terms and conditions duly signed with seal of the firm alongwith tender.

6 Annexure-I SPECIFICATION: Size: 42 L x 13 D x 30 H Consisting of following items Table Top: 18 mm Thick Partical Board Edge Bending [Size: 42 x 13 ] Frontside Close Perforated Panel: 01 No and 02 Nos Side Panels Size :1.2 Mtr Perforated Panel and Side Panels made in 0.8mm CRCA sheets C FRAMES : Made in CRCA 1.2 mm Thick Rectangle Tube 40 mm x 20 mm x 1.2 mm with Adjustable Lever bolt. Inhouse Test Facilities for Coating Test a) Pencil Hardness Test: with Test Certificate (as per SEFA Norms) b) Scratch Test: With Test Certificate (As per ASTM Norms) c) Micron Test: With Test Certificate (As per ASTM Norms) d) Impact Test : With Test Certificate (As per ASTM Norms) e) Tubular Impact Test : With Test Certificate (As per ASTM Norms) f) Erichen Cupping Test : With Test Certificate (As per ASTM Norms) g) Gloss Test : With Test Certificate (As per ASTM Norms) h) Cross Hatching Test : With Test Certificate (As per ASTM Norms) i) Salt spray Test:1000 hours salt spray test capability. With Test Certificate (As per ASTM Norms) j) Bend Test : With Test Certificate (As per ASTM Norms) k) Conical Mandrel Test: With Test Certificate (As per ASTM Norms)

7 Annexure-II TENDER DOCUMENT FOR SUPPLY OF SET OF DESKS AND CHAIRS AT DR. APJ ABDUL KALAM GOVT. COLLEGE, SILVASSA. Tender Notice No: EDN/SC/GRCB/2014/371/I/1169 Date: 06/10/ Name of the Tenderer 2. Address of the Tenderer 3. Copy of Licence / Manufacture Licence No. issued by Competent Authority Tel. Nos./Cell Nos. 6. Name of the Proprioter/Partners 7. Year of Establishment 8. Tender Fee (Demand Draft No; Date & Bank Name) 9. EMD (Demand Draft No; Date & Bank Name) 10. CST or VAT No. 11. Excise and Service Tax 12. PAN No. 13. Last 03 years IT Return. 14. Annual Turnover of not less than 5 crore for last 02 years. (CA Certified) 15. Bank Account No; Bank Name, Branch Name & IFSC Code 16. Terms and Conditions Signed by Authorised person with stamp 17. Physical Sample TECHNICAL BID I / We certify that I / We read, understood and accept the contents of both terms and conditions incorporated in the Tender Form and Note below and submit this Tender for consideration. I / We certify that the above statements are true. Full name of the Firm: Address: (Signature of the Owner/Proprietor) with stamp

8 List of Copies to be submitted compulsory with the Technical Bid for Supply of set of Desk & Chairs at Dr. APJ Abdul Kalam Govt. College, Silvassa. 1. Copy of Manufacturing Licence/ Trade Licence from Competent Authority 2. Copy of Tender Fee Receipt 3. Copy of EMD 3. Copy of PAN No. 4. Copy of Service Tax OR VAT No. 5. Copy of Excise Registration 6. Copy of last 03 years IT Return 7. Copy of Annual Turnover of not less than 5 crore for last 02 years. (CA Certified) 8. Copy of Terms & Conditions Signed by Authorised person with stamp. 9. Physical actual sample of Table Sd/- (H. K. Patel) Admin-cum-Accounts Officer, Dr. APJ Abdul Kalam Govt. College Silvassa