Overview of Capital Projects Division Introduction, Purpose, and Plans

Transcription

1 Overview of Capital Projects Division Introduction, Purpose, and Plans Presented by: John Haig, Michael Savannah, Keith Reynolds Board of Directors Meeting August 1, 2018

2 Why A Capital Projects Division? Over $300M+ in infrastructure needs in next 20 years Limited resources for improvements require efficient, responsive & responsible management Appropriate system to support successful project delivery Pre-2018, No Delivery System, Ad-hoc Approach Projects are done but not managed Completed Projects don t always meet District needs The new system will address outstanding issues Transition to project management focus New positions created to support structure

3 The Value Proposition Capital Projects Division creation drives value for the District because the project system Increases effective project execution and delivery Allows for focus on scope and purpose as the key elements of a project Increases collaboration by defining roles and responsibilities Facilitates increased customer participation and satisfaction Increases customer satisfaction by requiring increased communication and buy-in to approach

4 Framework for Success: Role of Project Manager Convener and Facilitator Activity and resource planning Organizing and motivating a project team Controlling time management Cost estimating and developing the budget Ensuring customer satisfaction Analyzing and managing project risk Monitoring progress Insuring adherence to the plan Initiation to Close out Communicate, communicate, communicate!!!

5 Framework for Success: Project Delivery System Success requires correctly designed system Project Manager assigned to all projects Project Teams leverage skills and experience of team Creation of a Project Resource Guide Defines the path to successful project delivery System for Identifying, Measuring Success Because it s not all budget and schedule Without measuring we can t improve

6 Framework for Success : Metrics Projects evaluated on: Value added to business use Opportunities to take advantage of savings and/or efficiently add value Buy-in of stakeholders Consistent effective client communication on roles, responsibilities, changes, progress and problems Successful collaboration of team resources Effective scope creation-broad District-focused vision Effective management of contract and contractor minimize disturbance Communication at closeout, lessons learned debrief And of course, schedule and budget!

7 Framework for Success: Project Teams Capital Projects is a part of Engineering Services Success means collaboration Team Approach to Project Management and Delivery Design and Scoping Bidding, Contract Management, Contractor Management Growth Opportunities and Knowledge Sharing, Shared Success Continuous project management throughout

8 Initiation Framework for Success: Project Path, Steps and Stages 1st step, Lay out all controls Planning Deliberate involved planning Budget, Schedule, Scope Communication Identify team and stakeholders Execution Work From plan Monitoring and Control From initiation and plan Close out and debrief Audit Wrap up and Reporting

9 Role for Consultants?? WCWD staff size vs Planned CIP Size Specialized Potential Consultant roles Assignments Requiring Specialized\Expertise Mentoring and Education Peer Review Construction Management Additional Design Capacity, Studies Flexible People-Power

10 A Work in Progress, Succeeding.. New Concept, New Team. just starting out However. Customer Buy in because of communication Seeking customer input during planning Seeking customer satisfaction as the measure of success Present at the Plant and With Collections Positive stake holder feedback Project team model being used on projects Maintenance building Pipe bursting CSO lighting Bar screens Office renovations

11 How does the Framework for Success support the Core Values? Trust working collaborative, inclusive Accountability measurable scope, timeline, schedule and budget Leadership supports staff development Collaboration working collectively amongst District staff at all levels and between departments and divisions

12 Next Steps Continue current work Engage (collaboration) Develop Execute Complete & share Project Delivery Resource Guide Develop SOPS System applies organizationally Project Management Software Systems Selection and implementation Lessons learned Celebrate Success

13 Questions? 13