Senate Finance Committee Reserve Request Packet

Transcription

1 St. Cloud State University Senate Finance Committee Reserve Request Packet Fall Spring 2015 Submit 4 weeks prior to event

2 Reserve Request Form Requesting Organization : Advisor: Phone: Organizations President Organizations Student Contact: 1. What are your current account balances? 334 _ $ 900 _ $ Other : $ 2. Has your student organization existed for more than 16 weeks and is registered with the Department of Campus Involvement? a) Yes b) No 3. Has your organization conducted any fundraising since for this event in the calendar year to now? Yes / No If If yes, please list all fundraising activities in the calendar year. $ 4. How many current members are in your organization? 5. Have you received money from Reserves this year? Yes / No (please circle one) 6. Have you read and do you understand the finance policies pertaining to this Free Balance Request? Yes / No (please circle one) If no, please list questions here:

3 Reserve Request Form - Continued Please provide a breakdown of all funds expected to cover the cost of this request (Income/Donations): Please provide a breakdown of all costs expected for this request (Expenses): ***Please attach any quotes or receipts that you have received from vendors***

4 Reserve Request Form - Continued Please list any additional expenses for this event / in case of equipment please list two quotations

5 Reserve Request Form - Continued Checklist for student organizations: For Conferences Have you attached a print out for cost the hotel and travel? Have you attached an itinerary for the conference with the reserve packet? Is there a plan to communicate the information back to other students? Would you receive academic credit for this? For Competitions Have you attached a print out for cost the hotel and travel? Speaker Event Have you talked to Department of Campus Involvement about a contract with the speaker? Do you have a date and venue for the event? For Equipment request Is there a plan to store the equipment on campus somewhere? Have you attached two quotes for the equipment that you are requesting? Is there a way for other student organizations to check out that piece of equipment? Do you understand that the organization requesting the equipment is liable for it? For Events Have you attached quotes for the items that you are requesting? Do you have a date and venue for the event? General Questions that might be asked at the meeting How does the specific event tie in with your organizations? How does it benefit the people in your group and the campus community in general? Can anyone come to the events or is organization open to all students? Have you read the policies that pertain to the specific event that you are requesting money for?

6 Reserve Request Form Purpose for request: Total Cost of the event: $ Date funds needed by: Dollar amount requesting $ (Maximum request amount $2,000 Free balance or $800 for Speaker Reserve Request) How does this event (or list how you are currently doing without the equipment) help benefit and enhance the students of St. Cloud State University? This part is required for Free Balance Reserve Request Is this open to all students at St. Cloud State University? Yes / No If yes, how many student are expected to attend? If no, why not? If any, how many university staff members are expected to attend? If any, how many community members are expected to attend? OFFICE USE ONLY SFC Vote Count Y N A Recommended Allocation: $ Date: Senate Vote: Pass / Fail Senate Vote Count Y N A Date: Our organization is aware of all Senate Finance policies and guidelines and assumes the responsibility of obtaining them. Our organization is also aware that only one funded request per reserve is allowed during any fiscal year. Our organization realizes that the filing of this form does not guarantee any funds will be allocated. Our organization is also aware that we must send a liaison to be present at the SFC meeting and the Student Senate meeting to present this request; if we fail to attend, we realize our request will be dismissed. The information this organization has supplied in this request is correct and true. Our organization also realizes that the SFC and Senate will carefully consider our request to the best of the knowledge that is given to them. Advisor signature: Organizations president signature