TERMS OF REFERENCE FOR THE RECRUITMENT OF A CONSULTANCY FIRM TO CARRY OUT A COMPARATIVE STUDY ON THE PRINCIPLES AND PROCEDURES FOR THE ROTATION OF

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1 TERMS OF REFERENCE FOR THE RECRUITMENT OF A CONSULTANCY FIRM TO CARRY OUT A COMPARATIVE STUDY ON THE PRINCIPLES AND PROCEDURES FOR THE ROTATION OF THE POSITIONS OF PRESIDENT AND VICE- PRESIDENT, AND THE MODE OF RENEWAL OF PRESIDENTS AND VICE-PRESIDENTS TENURES IN SIMILAR INTERNATIONAL FINANCIAL INSTITUTIONS MARCH, 2018

2 I. INTRODUCTION OF EBID The ECOWAS Bank for Investment and Development (EBID) is the financial arm of the Economic Community of West African States (ECOWAS) which currently comprises fifteen (15) countries namely Benin, Burkina-Faso, Cabo-Verde, Côte d Ivoire, The Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone and Togo. It is an international financial institution which finances public and private sector projects in the ECOWAS sub-region. EBID emerged in 1999 following the transformation of the former ECOWAS Fund for Cooperation, Compensation and Development established on 28 th May 1975 just as the Executive Secretariat (now ECOWAS Commission), into a Holding company with two specialised subsidiaries namely: the ECOWAS Regional Development Fund (ERDF) which financed public sector projects; and the ECOWAS Regional Investment Bank (ERIB) which focused on private sector project financing. However, by Decision A/DEC.3/06/06 dated 14 th June 2006, the Authority of Heads of State and Government of ECOWAS reorganised the Holding company into one entity following the extinction of erstwhile subsidiaries. As a result, EBID currently has two operational windows for the public and private sectors respectively. The vision of EBID is to become the leading regional development and investment Bank in West Africa, spearheading wealth creation, economic growth and industrialisation for the well-being of the people in the region. In carrying out its mission of promoting the financing of both national and regional development programmes and projects for the emergence for an economically strong, industrialised, and prosperous West Africa that is fully integrated into the global economic system with a view to taking advantage of the opportunities offered by globalisation, EBID works in close collaboration with the ECOWAS Commission which provides strategic guidelines and political impetus. The authorised capital of EBID stands at 1 Billion UA 1. Member States control 70% of the capital and the remaining 30% is offered for subscription by non-regional members. Institutional Governance: EBID has its own decision-making bodies, independent from those of the other ECOWAS Institutions. In line with the Articles of Association of EBID, the decision-making bodies of the Bank are: Board of Governors: This is the highest decision-making body. It has broad powers regarding control, management, operations and the administration of the Bank. The substantive members of the Board of Governors are Ministers of Finance of ECOWAS Member States. Board of Directors: This comprises ten (10) members including the President of the Bank who is also the Chairman of the Board. 1 1 UA = SDR (Special Drawing Right) 2

3 Management: The President of EBID is responsible for the day-to-day management of the Bank. He is assisted by two Vice-Presidents responsible for Finance & Corporate Services, and Operations, respectively. The President and Vice-Presidents are appointed for a tenure of four (4) years, renewable once, and are nationals of ECOWAS Member States. EBID is pushing resolutely towards harmonising its basic texts and institutional governance practices with those of similar international financial institutions. II. OBJECTIVES OF THE MISSION Against the background of providing equal chances and having a fair representation of high calibre professionals from Member States who meet the highest standards of efficiency, technical competence and integrity, capable of contributing effectively as top Management to the success of EBID, the Bank seeks to contract the services of a reputable consultancy firm, to assist in advising on the principles and procedures for the rotation of the positions of President and Vice-President on country basis in line with best practices, as well as the mode of renewal of the tenures of Presidents and Vice-Presidents in similar international financial organisations. III. TASKS TO BE PERFORMED BY THE CONSULTING FIRM The consulting firm shall be required to: a. Carry out a comparative study on the principles and procedures for the rotation of the positions of President and Vice-President on country basis; b. Carry out a comparative study on the mode of renewal of Presidents and Vice-Presidents tenures in similar international financial institutions; and c. Recommend the best scenario for EBID taking into consideration the heterogeneity of the Member States who are shareholders. IV. EXPECTED OUTCOMES The consultant shall produce the following reports in English and French versions including the methodology applied, tools and evaluation procedures: The report on the comparative study on the principles and procedures for the rotation of the positions of President and Vice-President on country basis; The report on the comparative study on the mode of renewal of the tenures of Presidents and Vice-Presidents of similar international financial institutions. Each report must include an executive summary. 3

4 V. ELIGIBILITY CRITERIA The prospective consulting firm must meet the following criteria: Should be of high international repute as regards providing consultancy services for international institutions with respect to the tasks outlined in the Terms of Reference; Should have at least five (5) years working experience; Show proof of relevant experience in providing advisory services relating to the tasks outlined in the Terms of Reference; Must have discharged their fiscal obligations to their own country in terms of taxes, social security obligations and contribution to retirement funds; Must have bilingual (English/French) specialised staff; Must have implemented similar complex tasks. VI. SUBMISSION OF TENDERS FOR CONSULTANTS Bidders shall present two separate envelopes: The technical tender shall include all the information required for the evaluation of the bid, in particular: Introduction of the consultancy firm (type of business activity, address, location, area of activity, structure, professional references, membership of a network, performance bonds etc.); Proposed methodology; Schedule and timeline for the implementation of tasks; Organisation of the team, curricula vitae and copies of the qualifications of consultants; Proof of discharge of social security obligations; Tax clearance certificate; Proof of membership of an international network. The financial proposal shall include: Forwarding letter; All estimated fees (honorarium, reimbursable expenses and other outlays). Tax should not be included in the financial proposal. The terms of the contract signed shall not be revised during the implementation phase. EBID reserves the right to scrutinise all information provided and disqualify any bidder who may have provided erroneous or incomplete information. 4

5 The two envelopes shall be put in one big envelope on which TENDER FOR THE SELECTION OF A CONSULTANCY FIRM TO CARRY OUT A COMPARATIVE STUDY ON THE PRINCIPLES AND PROCEDURES FOR THE ROTATION OF THE POSITIONS OF PRESIDENT AND VICE-PRESIDENT, AND THE MODE OF RENEWAL OF PRESIDENTS AND VICE-PRESIDENTS TENURES IN SIMILAR INTERNATIONAL FINANCIAL INSTITUTIONS should be clearly marked. VII. CRITERIA FOR THE PROCESSING OF TENDERS The tenders submitted shall be evaluated based on the following criteria: N CRITERIA FOR THE ASSESSMENT OF CONSULTANCY FIRMS Percentage (%) 1. The firm s experience in the tasks described in the Terms of Reference, including references from previous clients (performance bonds) Methodology and work plan Key personnel for the performance of tasks Language ability 10 TOTAL 100 Only bids scoring 70% and above shall be considered for the tasks. VIII. DEADLINE FOR SUBMISSION OF TENDERS The deadline for the submission of tenders is 13 April 2018 at 5 p.m. Tenders shall be submitted in triplicate (one original and two copies) in English and French to the following address: ECOWAS BANK FOR INVESTMENT AND DEVELOPMENT Secretariat of the Vice-President, Finance and Corporate Services Room 1016G 128, Boulevard du 13 janvier BP 2704 Lomé Togo bidc@bidc-ebid.org Telephone: (228) Tenders forwarded by fax and electronic mail shall not be accepted. No tender shall be accepted after the deadline for the submission of tenders. EBID reserves the right not to reply to any tender. 5