TBC xxx (Corporate Finance & Resources) xxx (Management Accounts) Job Title Finance Manager Post Number. Chief Executive & Corporate Resources
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1 Job Title Finance Manager Post Number TBC xxx (Corporate Finance & Resources) xxx (Management Accounts) Department Chief Executive & Corporate Resources Division Finance & Customer Services Section/Team Finance Reports to Deputy Head of Finance, Revenues & Welfare Career Family Organisational Business Support Role Profile No. OBS02 Hay Grade 2 Context About the role Under the general direction of the Deputy Head of Finance, Revenues & Welfare, the post holder has overall responsibility for either the Corporate Finance & Resources or Management Accounts team and will manage, lead and motivate the team on a day-to-day basis in order to deliver their services and responsibilities to a high standard. The key responsibilities of the role are: To provide comprehensive financial services including accounting, budgeting, analysis, monitoring, project support, financial systems, financial administration; and financial advice, on behalf of the s151 officer, to the Council s Cabinet, Audit & Accounts Committee, Scrutiny Commission, Chief Officers Management Team and senior management; To provide financial and resource management support at a senior level for a defined set of services by delivering proactive financial and resource management advice and to plan and develop service and business activities in order to achieve corporate and service financial objectives; To work with the Deputy Head of Finance, Revenues & Welfare in managing the accounting, budgeting and budgetary control processes for the service, ensuring that professional standards are maintained and that corporate deadlines are met; To work with the Deputy Head of Finance, Revenues & Welfare by undertaking key roles in the development and production of the annual budget, Medium Term Financial Plan and Statement of Accounts. The manager is expected to have subject matter experience and act as professional lead in all related matters, offering technical financial advice and guidance to service users. The role is responsible for promoting and embodying the core values and outcomes of the service and driving and facilitating change. The post holder will be key in identifying and implementing opportunities for service improvement and developments. The post holder will ensure their team has the appropriate skills and training to deliver their roles to a high OBS2 1
2 standard and will keep up to date with internal and external changes impacting upon the delivery of an effective local government finance service. Physical Effort and Working Environment (other than in a normal office environment) Post holder will be required to work flexibly from home, at the office, attend meetings at external venues etc. About the team The finance team is responsible for providing a range of strategic advice and operational financial support services to Council departments. It provides comprehensive financial advice and fulfils the statutory obligations of the organisation ensuring compliance with accountancy standards and codes of practice. The following key activities are covered by the Management Accounts and Corporate Finance & Resources teams within the overall finance team; Financial advice (including strategic financial advice) Budget setting, management and reporting Preparation of final accounts Claims and financial returns S151 functions Treasury management, borrowing, lending and banking S106 & CIL monitoring and income collection Maintenance of financial and asset management systems VAT/ Taxation Transactional & Processing Support including Debtors & Creditors. About the wider section/function The Finance & Customer Services division sits within the Chief Executive and Corporate Resources Department and the F&CS division is responsible for the following functions:- o Budgets o Final Accounts o Technical Accounting o Finance Projects o Treasury Management o Deputy Section 151 o Revenue and Benefits Collection o Transactional Services (Creditors, Debtors and Payroll) o Transformation and Efficiency o Procurement o One Stop Shop/Customer Contact o Strategic Customer services o FOI and Complaints handling OBS2 2
3 The CECR department includes Legal, Property Services, ICT, HR and Corporate Communications and supports organisational leadership and direction with strong contacts with elected councillors Problem solving and decision making examples This role will solve problems and deliver solutions in line with the Council s Financial Regulations, examples include:- Decide how to implement consistency across departments in terms of reporting, forecasting and modelling. Prioritise organisational financial risks when allocating resource. Decide how to implement and account for changes in local government finance. Role Purpose To plan and organise significant areas of service activity. To support and ensure the leadership and management of Council services. Key Responsibilities Contribute to developing plans for service areas. Formulate and implement targets and objectives from the Council s overall strategic directives. Develop, communicate and control detailed operational plans to meet the Council s requirements. Control operational activities to ensure the required service standards are delivered. Seek continuous improvement of these activities. Control financial expenditure and integrity to assure regulatory and Council policy compliance. Prepare and present all required operational reports and information to enable senior management/council Members to make informed decisions. Lead, motivate and develop employees throughout the service area. Sustain working relationships with internal colleagues and external partners. Respond to information requests from senior managers and councillors. Advise on specialist service issues. Provide specific business, technical and service area expertise to the Council. Advise and make recommendations. OBS2 3
4 Recommend appropriate organisation structures and processes to meet service requirements both now and in the future. Identify and support the planning and implementation of required business or service improvement across the Council and within the service area. Implement a risk management programme and advise on issues affecting Council service areas. Recommend and implement regulations and codes of practice to assure the achievement of internal reporting requirements and compliance with external legislation and best practice. Contacts and Relationships You are a senior manager in a large section, which may require offering complex and critical expertise to colleagues, Members of the Council, and senior managers. You will develop and sustain operational relationships with multiple services from within the Council and associated organisations, including Councillors and Trade Unions You will usually have access to guidance and direction from a senior colleague. Work Planning, Procedures and Organisation You will have general management control over the service area. You will be responsible for making operational and implementation decisions to meet required objectives. You will lead services which have a significant impact on how the Council is managed. You will demonstrate extensive and comprehensive knowledge of the Council s constitution, processes and procedures, with an understanding of political sensitivities. Knowledge, Skills and Experience 1. You will have substantial managerial experience organising and co-ordinating business support services. 2. You will be able to think and act strategically, solve problems and make decisions. You will also have experience of producing long term plans which satisfy the Council s objectives. 3. You will hold a relevant degree or an equivalent level academic qualification or equivalent relevant experience 4. You may hold a professional qualification in any directly relevant discipline. 5. You will have an applied understanding of the technical issues in your service areas and departments. 6. You will have excellent leadership skills and use these to inspire, motivate and develop your teams to high levels of performance. 7. You will have proven business and people managerial experience in this area. OBS2 4
5 8. You will be a skilled communicator, who is able to negotiate with and influence colleagues and partners. 9. You will be able to deal with confidential and highly sensitive issues. 10. Able to demonstrate the Council s values and behaviours. Problem Solving You will have clearly defined policies, principles and objectives to help guide your thinking. The problem is defined but the solution is not. How you tackle the problem and resolve the issue will be based on the identification and selection of solutions through application of acquired knowledge. This role requires an element of evaluative judgement in resolution of problems. Direction about solutions is available from Senior Management Facts and Figures Numbers of staff managed/supervised The post holder will have between 1 to 5 FTE direct reports and have overall responsibility on a day-to-day basis for managing a team consisting of between c. 12 and c.49. Size of budget directly controlled or otherwise held by the job holder (please specify in what capacity) or which the job holder has influence over (please specify) Through accurate and timely provision of key financial information, the post holder influences Departmental net revenue budgets of nearly 190 million (excluding schools) and a capital programme of c. 100million per annum. The post holder manages a staffing budget of up to c. 1.5m Number of enquiries/items processed NA Value of projects/contracts that the job holder manages/supervises or is involved with (state level of involvement) The post holder has specific responsibility to lead, manage and co-ordinate a range of financial management processes that have a significant bearing on the Council s financial reputation. Size, complexity and number of cases/number of clients allocated NA OBS2 5
6 Person Specification Please ensure that each of the below match to a number in the knowledge skills and experience section above, and include the relevant number below. Essential Recognised CCAB qualification (preferably CIPFA), with substantial and successful post qualification experience, preferably in local government, covering the key financial processes of financial planning, budget preparation, budget monitoring and preparing final accounts (1 & 2). Experience of leading, managing and developing a team to effectively deliver a range of quality and cost effective financial management and financial support services (3) An understanding and experience of the changing environment within which Local Government Services operate (4) Excellent written and verbal communication skills, including the ability to negotiate and influence colleagues and partners, for example, health service (6) Competent use of Microsoft office packages, Excel, Word and PowerPoint (6) Well organised with excellent time management skills (7) A sound comprehensive knowledge of accounting practices, policies and standards and how these apply to local authorities (8) Substantial knowledge and experience of strategic and general management concepts, customer care and project management (9). OBS2 6
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