Employee Last Name: Employee ID Number: Classification Details. Executive Director, Auxiliary Services Job Code: Pay Level: 16

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William Hudson
6 years ago
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1 Nicholls State University Position The Position form is used to record the duties, responsibilities, qualifications sought and fiscal impact of classified and nonclassified positions. This information is the basis for determining the title, salary rate, and Fair Labor Standards Act exemption status for positions. To achieve these purposes, it is essential that detailed and exact information pertaining to current duties, responsibilities, and qualifications be accurately recorded on this form. Employee Details Employee First Name: Employee Last Name: Brenda Haskins Employee ID Number: Classification Details Job Title: Executive Director, Auxiliary Services Job Code: Pay Level: 16 FLSA: Position Type: Job Group: Minimum: Midpoint: Maximum: Test(s) Required: Exempt Unclassified Staff B $61,704 $114,92 Position Details Position Title: Director of Auxiliary Services Position Number: Department: Please move names of Direct Supervisors to Auxiliary Services

2 the Selected column if you would like them to have access to this R1/R2: Direct Supervisor's Name: Official Title of Supervisor: Employee Account Name: Advertised Salary Range: Budget Reference Year: Beginning Effective Date of Employment: Number of Direct Subordinates: Please check all that apply: List Official Job Titles of Positions DIRECTLY Supervised and number of positions in parenthesis. Example: Secretary 2 (1) Preferred Education: Preferred Experience: Preferred Licenses: Other Preferred Requirements: Interim Executive Assistant HASKINS, BRENDA 7 Determines Work Assignments Reviews and Approves Work Recommends for Hiring or Promotion Prepares & Signs Preformance Evaluation Trains Staff Approves Leave Director, Housing and Residence Life (1) Director, I.D. Card Operations & Contracted Services Assistant (1) Director, Student Union (1) Administrative Assistant 4 (1) Administrative Coordinator 4 (1) Custodians 1, President's Home (2) Bachelor's Degree in business or related topics representing the broad range of auxiliary enterprises; Master's preferred 10 years of upper management experience in an auxiliary service department or related businesses N/A Administrative ability. The ability to relate well to students; a commitment to the educational

3 and revenue generating goals of auxiliary services. Knowledge of college union philosophy. An understanding of and the ability to apply student development and learning outcomes theories. An awareness of and commitment to the educational and cultural benefits of multiculturalism. Demonstrated ability in supervising student groups. The ability to relate the revenue-generating effort of auxiliary services to the total campus-wide and union operation. Willingness to work evenings and weekends as the job may require. Must possess organizational skills to manage simultaneous projects and supervisory responsibilities. Must have the ability to communcate effectively in both oral and written form. Rating Supervisor: HOWELL, LAWRENCE Duties & Responsibilities Percent of Duty Total: Records % of Time Responsibility / Duty Must understand the service role of these enterprises as well as the management practices and principles that underlie their successful operation. The service role includes: providing customer service to students, faculty, staff and external customers; meets customer needs, offers options, resolves problems and follows up with customers; ensures full customer satisfaction without unnecessarily referring customer to other staff members; and maintains a friendly, professional, helpful demeanor. Acts as liaison and oversees the compliance of the food service and bookstore contracts which includes the campus bookstore, resident dining and privatized housing meal plan programs, catering, the Student Union food outlets, privatized housing convenience store/deli, and campus-wide concession sales. Responsible for the development, guidance and approval of all departmental policies and procedures of all reporting operations. Responsible for the direct supervision of numerous events that are held in the Student Union, other campus locations, and the President's home. This includes the reservation process,

4 coordination of all University departments involved in staging an event, and ensuring that all University and Board of Supervisor's policies and procedures are closely followed. Represents the department and division on various University committees in order to foster sound professional relationships and good will. Provides leadership and strategic direction to the departments supervised within Auxiliary Services. Directly or indirectly supervises all staff assigned to division, usually through subordinate managers and assistant managers. Determines staffing needs based on goals and objectives of Auxiliary Services. Determines and/or recommends division salary administration including raises, promotions and reclassifications. Approves/disapproves all work guidance actions within Auxiliary Services Provides administrative overview, preparation, and management of all reporting departments' annual budgets. The executive director is responsible for the inventory and procurement procedures to ensure that all purchases and contact with vendors are handled in an ethical manner and follow all University and state regulations. Approves all large equipment purchases for the department. Oversees and approves electronically, FRS System, of departmental purchases and transactions. Develops and implements policies, procedures, and short- and long-term strategic plans (goals) to enhance division operations. The executive director is responsible for the preparation, review, prioritization, and submittal of the individual operation and departmental annual reports. Establishes and maintains appropriate network of professional contacts. Maintains currency with professional organizations and publications. Attends and participates in meetings, conferences, etc. Represents University and/or division as assigned or as appropriate. Serves as information resource for the University community and /or the general public concerning division programs and/or projects. Date Signature of Supervisor

5 Date Signature of Hiring Authority Name and Classification

Job Family Matrix. Develop, forecast, and administer complex budgets Verify budget, identify, analyze and resolve discrepancies

Job Family Matrix. Develop, forecast, and administer complex budgets Verify budget, identify, analyze and resolve discrepancies Job Function: Finance Job Family: Financial Administration and Operations Professional Job Family Summary: Perform or manage financial and business operational practices to create the highest level of