THE CORPORATION OF THE COUNTY OF LANARK BY-LAW

Transcription

1 THE CORPORATION OF THE COUNTY OF LANARK BY-LAW A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE OFFICER I DEPUTY CLERK I DEPUTY TREASURER FOR THE CORPORATION OF THE COUNTY OF LANARK WHEREAS, the Municipal Act, 2001, , c.25, Section 229 provides that a municipality may appoint a Chief Administrative Officer; AND WHEREAS, the Municipal Act, 2001, , c.25, Section 228 (2) provides that a municipality may appoint a Deputy Clerk; AND WHEREAS, the Municipal Act, 2001, , c.25, Section 286 (2) provides that a municipality may appoint a Deputy Treasurer; AND WHEREAS, in accordance with Section 5 Subsection 3 of the Municipal Act, S.D c.25 municipal powers shall be exercised by by-law; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the County of Lanark enacts as follows: 1. GENERAL REGULATIONS 1.1 THAT, there is hereby established the position of Chief Administrative Officer/Deputy Clerk/Deputy Treasurer and the Council may, by bylaw appoint a person to such position on such terms as may be deemed proper; 1.2 AND THAT, Kurt Greaves is hereby appointed Chief Administrative Officer/Deputy Clerk/Deputy Treasurer for the Corporation of the County of Lanark; hereinafter referred to as the CAD; 1.3 AND THAT, the general duties and responsibilities of the CAD shall be those set out in Schedule "A" to this by-law and not encroach upon the legislative powers of Council; 2. BY-LAW REPEALED OR AMENDED That By-laws , and are hereby repealed and all by-laws or parts of by-laws inconsistent with this by-law are hereby repealed.

2 THE CORPORATION OF THE COUNTY OF LANARK BY-LAW ULTRA VIRES Should any sections of this by-law, including any section or part of any schedules attached hereto be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding. 4. EFFECTIVE DATE This By-Law will come into effect on the 26 th day of October, This By-Law read a first and second time this 26 th day of October, This By-Law read a third time and finally passed this 26 th day of October, GOYl./Jn~ Leslie Drynan, Deputy Clerk A/~ Gail Code, Warden

3 IANARK COUNTY lob DESCRIPTION Chief Administrative Officer I Deputy Clerkl Deputy Treasurer Division: Corporate Services Department: Corporate Services Sub-Department: CAO's Office Reports to (Directly): Lanark County Council Reports to (Indirectly): Warden Classification: Non-Union, Management Effective Date: January 1, 2016 Revision Date: October 26, Main Purpose To establish corporate goals and objectives annually for Council approval consistent with the County strategic plan, and validate departmental goals and objectives consistent with the Corporate goals and objectives. To provide leadership and direction to the Executive Management Team of the Corporation. To bring to Council's attention, matters which need to be addressed and approved by Council in accordance with applicable by-laws and regulations to ensure the services that are provided are delivered effectively and efficiently. To guide the financial resources and provide direction for, and resolve labour relations issues, where required. To represent Lanark County as the main contact and liaison with community groups, local municipalities and senior government; including the Eastern Ontario Warden's Caucus. To perform all of the statutory duties of the Deputy Clerk and Deputy Treasurer as identified in the Municipal Act or other legislation, with ability to bind the corporation. Follows all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act and corporate/departmental policies and procedures. Ensure that staff and contractors comply with relevant Health and Safety legislation and corporate/departmental policies and procedures. Ensure ongoing monitoring and reporting of occupational health and safety issues in the workplace. 2. Major Responsibilities 35%) Council I Committee Agendas I Minutes Research and prepare written reports with recommendations to council on relevant issues. Review and approve all Executive Managements' reports including modifying content and providing direction on recommendations and providing support on their presentations. Approve key items on the Agenda. Participate with Council and assist the committee chair in the management of meetings and information disseminated. Required to understand the political landscape to assist with the facilitation of decision making in trying to reach approval. Ensure the statutory duties of deputy clerk under the Municipal Act are fulfilled.

4 Job Description Chief Administrative OfficerlDeputy Clerk/Deputy Treasurer Page 2 of 4 (25%) Corporate Management and Strategic Direction As the key person responsible for the administration of the county, work with all Executive Management to ensure the departments are operating efficiently and effectively, and within the approved budget. Respond to public complaints and investigate where necessary. Represent the County in public venues, with federal, provincial and municipal political and professional colleagues and associations. Have a broad understanding of all departmental services. Has discretion to obtain advice from the County solicitors, auditor, ministries and consultants within the prescribed limits of the County Procurement Policy. Work with Council in moving forward with, and maintaining, the Corporate Strategic Plan. Develop annual goals and objectives for Council approval. Validate departmental goals and objectives. Measure annual performance toward completion. Identify with the Executive Management Team, policies which must be developed and present to Council recommendations which require Council approval. (25%) Financial Management Provide financial oversight on both annual budgeting and taxation policy: providing council with a strategic financial blueprint that balances the corporate goals against the fiscal realities and taxpayer interest. Working with the treasurer, clerk, directors, and council to develop and maintain annually the County's Capital Investment Plan. In conjunction with the clerk and treasurer, work with the internal (Finance, Human Resources, Information Technology) and external services (Governance, Tourism, Planning, Emergency Services) teams to develop and implement the goals, objectives and budget for the division. Ensure the statutory duties of the deputy treasurer under the Municipal Act are fulfilled. (15%) Labour Relations Appoint and direct management negotiation team for the County in collective bargaining with unions and non-union groups. Act as final internal grievance authority on behalf of the Corporation before mediation, conciliation or arbitration. Participate in the interview and selection of Executive Management Team members. Authority to appoint, employ, promote, demote, suspend, and dismiss employees below the rank of Executive Management in accordance with the procedures contained in any relevant collective agreement and/or Corporate policy. 3. Competencies Competency # 1: Teamwork Level 5 - Contributes broad strategic direction ensuring alignment to corporate strategic goals. Competency # 2: Customer Service Level 5 - Demonstrates broad knowledge of the services of the organization. Competency # 3: Communication Level 5 - Acts as spokesperson for the organization. Competency # 4: Leadership Level 5 - Develops vision for the community. Competency # 5: Accountability Level 5 - Ensures effective standards and guidelines for the organization.

5 Job Description Chief Administrative OfficerlDeputy ClerklDeputy Treasurer Page 3 of4 4. Job Classification Factors Factor Response Example Education Masters university degree preceded by a relevant Business or Public undergraduate degree plus certification, license Administration with and/or professional designation. CMO designation. Job Related Minimum 12 years' experience, including Prog ressive. Experience supervisory. Thorough knowledge of the Municipal Act and other relevant legislation. Analytical and Devises resolution and providing direction on Determine overall Problem corporate wide issues and problems that are corporate direction Solving extremely complex and highly multifaceted. including the Determining overall corporate direction including the assessment of long assessment of long-term implications of corporate term implications of policy. corporate policy. Communication Most sophisticated and highly developed Influence, Skills communication skills to represent the organization in persuasion and situations of major consequence to the continued negotiation skills to success of the organization. Acts as the 'public face' find compromise are of the organization on highly sensitive or crises required on matters situations. Communication is essential to the that are of great effectiveness of this job and includes influence, importance and persuasion and negotiation on matters that have impact the entire impact throughout the organization. Prepares and organization. presents reports to Council on a regular basis. Provide wise, professional and unbiased advice to Council. Resolve grievances. Strain from Continuous demand on energy. Employee has Attend off site or Lack of Control extremely frequent interruptions to work flow/pace after hour's meetings over Work from others OR others change work demands on a weekly basis. extremely frequently and unpredictably. Schedules Overtime daily. and/or deadlines are usually multiple and the employee is regularly required to extend normal hours of work to meet demands and/or deadlines. There are a large number of regular sources of work demands. Employee has no control or notice of switching tasks. Overtime is not compensated (management lieu-time only).

6 Job Description Chief Administrative OfficerlDeputy ClerklDeputy Treasurer Page 4 of4 Physical Effort Light body fatigue. No muscle tiredness, soreness or Desk/office job. fatigue. Activities such as sitting at a desk, looking at computer screen, lifting light weights such as files. Infrequent breaks or change in defined activities. Mental Effort Considerable mental fatigue as per the definitions for Chairing meetings, most of the day. giving reports. Critical deadlines, competing priorities. Constant interruption from Council member, staff and the public. Responsibilities Tremendous Impact. Contentious decisions affecting Responsible for for Resources the entire organization including those made during Budget; over $75 crises. Errors may be irreparable or will take a long million in annual time and/or a lot of money to correct. Over $50 expenditures. million. Approve grievance settlements, employment offers and termination settlements. Responsibility Work directly or indirectly affects interests of others Responsible for the for Others via actions or advice having long term effect on or welfare of all County consequences to others, normally affecting the entire staff and residents. organization and community. Staff Directly and indirectly responsible for all employees FTE. Supervision in the organization FTE Working Rare undesirable/disagreeable physical conditions Council meetings. Conditions and Union/staffing Much undesirable/disagreeable social conditions. issues. Public and political complaints and dealing with employee discipline, dispute resolution and mediation. ISSUED BY: Human Resources DATE: October 2016