MCGILL UNIVERSITY COMPETENCY GRID FOR M GROUP
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1 BEHAVIOURAL COMPETENCY PROFICIENCY LEVEL A PROFICIENCY LEVEL B PROFICIENCY LEVEL C PROFICIENCY LEVEL D CHANGE AGILITY: Embraces change and improvement to move the University ahead. Accepts change: Adjusts priorities to meet changing needs/situations. Maintains composure when things are up in the air. Keeps an even keel when dealing with the unexpected. Does not judge prematurely. Actively deals with change and ambiguity: Decides and acts without having the total picture. Responds appropriately to risk and uncertainty. Learns quickly when facing new problems. Facilitates change and improvement: Uses political savvy to enable progress. Facilitates effective brainstorming or solution identification. Demonstrates good judgment about which creative ideas and suggestions will work. Implements change in a manner that is sensitive to the culture. Leads change and improvement: Turns the creative ideas of others into actions, practices, or services. Paints a credible picture of what the future requires and how to get there. RESOURCEFULNESS: Gets things done efficiently and resourceeffectively. TEAMING: to or builds effective teams (applies to all team members and their leaders) Uses efficiently: Organizes files and documentation in an accessible, useful manner so that others can find what they need. Separates and combines tasks into efficient work flow. Knows where and who the key McGill are in relation to own role. Actively contributes to the team: Supports open dialogue. Does fair share of the work. Actively participates in all team meetings. Builds trust and credibility by keeping commitments. Is someone people enjoy working for or with. Maximises available : Gets things done both through formal channels and the informal network. Simplifies complex processes. Anticipates and adjusts for problems and roadblocks. Accurately scopes out length and difficulty of tasks and projects. Creates a feeling of to the team: Shares wins and successes. Reaches out to help others to enable the team to deliver. Shares expertise. Helps to ensure each team member s roles, responsibilities, expectations are clear. (people, funding, material, support) to get things done: Creates an environment that fosters efficient and effective work processes. Follows best practices and maintains relevant external network. Seizes opportunities to leverage and ideas between units. Empowers others. : Invites input from each person and shares ownership and visibility. Creates strong morale and spirit in the team. Builds on each member s respective strengths to move the team forward. Blends people into teams when needed. Finds common ground and gets cooperation with minimum noise. external : Successfully lobbies influential external contacts to obtain support. Brings to bear external best practices, knowledge, and to improve efficiency and effectiveness. Nurtures external network to bolster internal. between teams Talks beyond today. Builds trust between teams. Creates unity of purpose by defining success in terms of the broader team. Makes team successes visible to the broader community. MANAGERIAL COURAGE: Makes and stands behind tough decisions SELF AWARENESS & MANAGEMENT: Practices emotional maturity CLIENT SERVICE ORIENTATION: Provides service excellence to students, staff, the community and internal clients PERFORMANCE ORIENTATION: Takes ownership of or fosters accountability for delivering results Communicates with integrity and honesty: Expresses what needs to be said diplomatically. Sees issues for what they are without blinders or rose-coloured glasses. Maintains dialogue with others on work and results. Reads situations quickly. Supports McGill decisions. Knows self well: Accepts feedback. Acknowledges own strengths and limitations. Acts positively and constructively on improvement feedback. Makes self accessible for clients: Practices focused listening. Spends the effort to put others at ease. Is sensitive to and patient with the interpersonal style of others. Communicates effectively and tactfully. Acts with clients in mind. Demonstrates a sound understanding of the unit s practices, policies, procedures, services, and clients. Is action-oriented: Sets and meets objectives and goals for self to ensure deadlines are met. Displays a can do attitude. Orchestrates multiple activities at once to accomplish a goal. Takes initiative to resolve issues or seize opportunities. Takes action in difficult situations: Provides timely, direct, complete and constructive feedback. Deals with conflicts appropriately. Takes difficult action when necessary. s : Remains cool under pressure or when times are tough. Maintains composure when resisted or blocked. Does not let personal conflicts influence own actions. Walks the extra mile to meet clients needs: Establishes and maintains effective relationship with clients and gains their trust and respect. Consistently delivers services which meet the needs of internal and external clients. Demonstrates a general understanding of McGill practices, policies, procedures, services, and clients. Perseveres to ensure results are achieved: Looks beyond the obvious and doesn t stop at the first answers. Measures own performance against goals. Channels issues appropriately and persistently follows up. Does what is best for McGill despite adversity: Proposes solutions that are beneficial to McGill but that many may oppose. Takes a visible stand behind unpopular decisions for the good of McGill. Does not let others pressure him / her out of making the right decision. Hammers out tough agreements and settles disputes amicably. Is a stabilizing force for others: Provides a settling influence in a crisis. Holds things together during tough times. Is sought out by others for wise counsel. to anticipated client needs: Sees and acts on hidden client/service problems. Gets first hand client information and uses it for improvements in services. Identifies and acts on emerging needs. Empowers others to succeed: Knows what motivates others and uses it to get the best out of them. Appropriately delegates tasks and decisions and establishes clear directions. Makes each individual aware that his / her work is important. Sets stretch objectives. Provides an appropriate level of autonomy doesn t micro-manage. : Develops competitive services based on knowledge of emerging trends. Forges partnerships to improve service delivery. Considers risks, opportunities, and future consequences of potential services. Creates a vision and sense of purpose: Creates mileposts and symbols to rally support behind the vision. Creates a climate in which people want to do their best. Communicates a compelling and inspired vision or sense of core purpose. Inspires and motivates entire units. 1
2 Competency Grid for Human Resources Role Profiles DEGREE OF COMPLEXITY SUPPORTING (Excluded) APPLYING (PER-1) GUIDING (PER-2) SHAPING (PER-3) LEADING (PER-4) A B A B B C B C C D Change Agility Accepts change Deals with change Facilitates change Facilitates change Leads change Uses Uses Managerial Courage Integrity Integrity Takes action Takes action Does what is best Knows self Knows self s s Performance Action oriented Perseveres Perseveres Empowers others Empowers others 2
3 Competency Grid for Logistics and Facilities Role Profiles DEGREE OF COMPLEXITY SUPPORTING APPLYING (LOG-1) GUIDING (LOG-2) SHAPING (LOG-3) LEADING (LOG-4) A B B C B C C D C D Change Agility Deals with change Facilitates change Leads change Leads change For sub-family Security, Safety, Environment Managerial Courage Takes action Does what is best Does what is best Does what is best Not applicable Performance Perseveres Empowers others Empowers others Creates vision 3
4 Competency Grid for Students and Academic Services Role Profiles MCGILL UNIVERSITY COMPETENCY GRID FOR M GROUP DEGREE OF COMPLEXITY Behavioural Competency SUPPORTING (MUNACA positions) APPLYING (SAF-1) GUIDING (SAF-2) SHAPING (SAF-3) LEADING (SAF-4) A B A B C B C C D C D Change Agility Accepts change Deals with change Facilitates change Leads change Leads change Uses Managerial Courage Integrity Integrity Takes action Does what is best Does what is best Performance Action oriented Perseveres Perseveres Empowers others Creates vision 4
5 Competency Grid for Finance Role Profiles DEGREE OF COMPLEXITY SUPPORTING (MUNACA positions) APPLYING (FIN-1) GUIDING (FIN-2) SHAPING (FIN-3) LEADING (FIN-4) A B B C B C C D C D Change Agility Accepts change Deals with change Facilitates change Leads change Leads change Uses Managerial Courage Integrity Takes action Takes action Does what is best Does what is best Makes self accessible Performance Action oriented Perseveres Perseveres Creates vision Creates vision 5
6 Competency Grid for Communication Role Profiles DEGREE OF COMPLEXITY SUPPORTING (MUNACA positions) APPLYING (COM-1) GUIDING (COM-2) SHAPING (COM-3) LEADING (COM-4) A B A B B C C D C D Change Agility Accepts change Deals with change Facilitates change Facilitates change Leads change Uses Managerial Courage Integrity Integrity Takes action Does what is best Does what is best Responds Performance Action oriented Perseveres Perseveres Empowers others Creates vision 6
7 Competency Grid for Administration Role Profiles DEGREE OF COMPLEXITY SUPPORTING (MUNACA positions) APPLYING (ADM-1) GUIDING (ADM-2) SHAPING (ADM-3) LEADING (ADM-4) A B A B B C C D C D Change Agility Accepts change Deals with change Facilitates change Leads change Leads change Uses Managerial Courage Integrity Integrity Takes action Does what is best Does what is best Performance Action oriented Perseveres Empowers others Empowers others Creates vision 7
8 Competency Grid for Information Systems Technology Role Profiles DEGREE OF COMPLEXITY SUPPORTING APPLYING (IST-1) GUIDING (IST-2) SHAPING (IST-3) LEADING (IST-4) A B A B A B B C C D Change Agility Accepts change Deals with change Facilitates change Leads change Uses Managerial Courage Integrity Integrity Takes action Does what is best MUNACA positions Knows self s s Makes self accessible Performance Action-oriented Perseveres Empowers others Empowers others 8
MCGILL UNIVERSITY COMPETENCY GRID FOR M GROUP
BEHAVIOURAL COMPETENCY PROFICIENCY LEVEL A PROFICIENCY LEVEL B PROFICIENCY LEVEL C PROFICIENCY LEVEL D CHANGE AGILITY: Embraces change and improvement to move the University ahead. Accepts change: Adjusts
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