Proactive Disclosure under Section 4(1)(b) of the RTI Act, 2005
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1 Proactive Disclosure under Section 4(1)(b) of the RTI Act, 2005 Manual - 1: 1. Objective/Purpose of the public authority: To prepare the students for Sports & Cultural Activities for participating in Inter University Competition Organized by AIU. 2. Mission/Vision Statement of the public authority: The department aims at providing students with Sports & cultural environment so as to shape their all-round personality and develop their physical, mental, social, aesthetical and spiritual dimensions and cultivate basic human qualities like honesty, integrity, industriousness and tolerance. So that they may prove to be our sports & cultural custodians and make wonderful citizens of our great nation. 3. Brief History of the public authority and the context of its formation: The Gujarat University was established in 1950 and the Department of Sports & youth Welfare was introduced the same year with an objective to give sound platform to the budding talents of the young students of the University. This department was initially under the auspicious of the Department of Sports and Cultural Activities. 4. Duties of the Public authority: To engage in Sports & Cultural activities according to the norms and regulations which are laid down by AIU. 5. Main Activities/Functions of the public authority: To Participate in the Inter University Competiton organized by AIU. 6. List of services being provided by the public authority with a brief write up on them: Training, Coaching, Providing Kits, Blazzers to the participated students. 7. Organization of Department of Physical Education & Youth Welfare: Physical Education:- Director > Administrative Staff Youth Welfare:- Asst. Director > Administrative Staff 8. Expectation of the public authority from the public for enhancing its effectiveness and Efficiencies: It is expected that public/students should inquire only after having a look at the website. 9. Arrangements and methods made for seeking public Participation/ contribution: The office of the department can be contacted for any participation/contribution. 10. Mechanism available for monitoring the service delay and public grievance resolution: Depending on the issue either the head will address the problem or shall ring to the notice of higher authorities. 11. Address: Department of Physical Education & Youth Welfare, Gujarat University, Navrangpura, Ahmedabad Working hours: Monday to Saturday : 10:40 am to 6:10 pm
2 Manual - 2: The Powers and Duties of Officers and Employees:- No. Name Designation Duties 1 Dr. B. D. Vanar Director 2 Dr. V. K. Chavda Asst. Director Apart from normal duties of organized all Sports & Physical Education Activities. Apart from normal duties of organized all Cultural & Camping Activities. 3 Ms. Sudhakumari Dogra Coach Organizing all Coaching Camp. 4 Shri R. B. Panchal Sr. Clerk Office Administration 5 Shri B. S. Dave Sr. Clerk Office Administration 6 Shri R. A. Kanzariya Jr. Clerk Office Administration 7 Shri R. B. Varma Peon 8 Shri M. C. Parmar Peon 9 Shri Poonambhai Marwadi Groundman Work related to the ground 10 Shri B. R. Raval Peon Manual - 3: The Procedure followed for decision making process, including channels of supervision and accountability. (1) What is the procedure followed to take a decision for various matters? (A reference to Secretariat Manual and Rule of Business Manual, and other rules / regulations etc can be made)? What are the documented procedures / laid down procedures / Defined Criteria / Rules to arrive at a particular decision for important matters? What are different levels through which a decision process moves? The important decisions are taken according to the rules and regulations of the university acts and statutes which are the public documents. The day-today matters of running the department are decided by the Director & Asst. Director having consultations with the colleagues. (2) What are the arrangements to communicate the decision to the public? Gujarat University Website: (3) Who are the officers at various levels whose opinions are sought for the process of decision making?
3 Director, Asst. Director, Registrar, PVC, VC and members of the Board of Sports & Welfare Board, Academic Council, Executive Council and Senate as documented in the Gujarat University Act. (4) Who is the final authority that vets the decision? Director/Asst. Director for the matters related to day-to-day functioning of department. Registrar and VC (5) Please provide information separately in the following format for the important matters on which the decision is taken by the public authority. Manual 4: The Norms set by it for the discharge of its functions:- Please provide list of rules, regulations, instructions, manual and records, held by public authority or under its control or used by its employees for discharging functions as per the following format. This format has to be filled for each type of document. Manual 5: The Rules, Regulations, Instructions, Manuals and Records, held by it or under its Control or used by its Employees for discharging its Functions: While discharging our functions we follow Rules, Regulations, Instructions Manuals and Records communicated by the university and AIU from time to time. Manual 6: A Statement of the Categories of Documents that are held by it or under its control: Use the format given below to give the information about the official documents. Also mention the place where the documents are available for e.g. at Secretariat level, directorate level, others (Please mention the level in place of writing Others ). Manual 7: The Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof: Manual 8: A Statement of the Boards, Councils, Committees and other Bodies Consisting of Two or more Persons Constituted as its part those Boards, Councils, Committees and other Bodies are open for the public, or the Minutes of such Meetings are Accessible for Public:
4 Manual 9: A Directory of its Officers and Employees. No. Name Designation Contact No. Fax 1 Dr. B. D. Vanar Director (M) gujunidpe@gmail.com 2 Dr. V. K. Chavda Asst. Director (O) (M) gujniyw@yahoo.com 3 Ms. S. B. Dogra Coach 4 Shri R. B. Panchal Sr. Clerk 5 Shri B. S. Dave Sr. Clerk 6 Shri R. A. Kanzariya Jr. Clerk 7 Shri R. B. Varma Peon 8 Shri M. C. Parmar Peon 9 Shri P. B. Marwadi Groundman 10 Shri B. R. Raval Peon (O) gujniyw@yahoo.com Manual - 10: The Monthly Remuneration Received by Each of its Officers and Employees, Including the System of Compensation as Provided in its Regulations: Information available on Gujarat University Website Manual - 11: The Budget Allocated to each of its Agency, Indicating the Particulars of all Plans, Proposed Expenditures and Reports on Disbursement made: Information available on Gujarat University Website Manual - 12: The Manner of Execution of Subsidy Programmes, including the amounts allocated & the details of Beneficiaries of such Programmes: Manual 13 : Particulars of recipients of concessions, Permits or Authorizations granted by it. Manual 14: Details in Respect of the Information, Available to or held by it, Reduced in an Electronic Form:
5 Manual 15: The Particulars of Facilities available to Citizens for Obtaining Information, Including the Working Hours of a Library or Reading Room, if Maintained for Public use. Manual 16: The Names, Designations and Other Particulars of the Public Information Officers: No. Contact No. Fax Name Designation 1 Dr. B. V. Patel I/C. Registrar (O) (O) Dr. B. D. Vanar Director (M) gujunidpe@gmail.com 3 Dr. V. K. Chavda Asst. Director (O) (M) gujniyw@yahoo.com Manual - 17: Such Other Information as may be Prescribed; and thereafter update these Publications every year: -
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