Association of Minnesota Counties Annual Conference 2017

Transcription

1 Association of Minnesota Counties Annual Conference 2017 Rivers Edge Convention Center- Haws Exhibit Hall C St. Cloud, MN December 4-5, 2017 Dear Exhibitor: A & N Convention Services is pleased to have been selected as the Official Service Contractor for the upcoming Association of Minnesota Counties Annual Conference We recognize that your participation in this event is a vital part of your firm's marketing program, and we want to do everything possible to make it profitable and rewarding for you. Included in this service manual are forms for ordering various services and equipment. The A & N forms are to be returned to our office, the others to the specific contractors who are providing the services. Please review, complete, and submit your order forms as early as possible. Please refer to the enclosed Show Details page for vital facts and information about this event. If you have any additional questions about A & N s services, please do not hesitate to call or A & N s Association of Minnesota Counties Annual Conference 2017 Customer Service Representative at or candyce@geyer-rental.com. We look forward to working with you and your company toward a successful show. Thank you.

2 SHOW DETAILS A & N Customer Service: (320) candyce@geyer-rental.com Show management: Suzanne LaPalm, Association of Minnesota Counties (651) lapalm@mncounties.org Booths: 8 high back drape 3 high side drapes (1) 6 skirted table 2 chairs One booth identification sign Exhibitor Schedule: Exhibitor Move-in: Monday December 4, :00 AM - 9:00 AM Show Hours: Monday December 4, :00 AM - 5:00 PM Tuesday December 5, :00 AM - Noon Exhibitor Move-Out: Tuesday December 5, 2017 Noon

3 1816 West St. Germain Street Ph: St. Cloud, MN Fx: Credit Card Authorization Form Show: # 3582 Show Name Association of MN Counties All payment arrangements for services must be made prior to the show. Please complete this form and fax to A & N with payment instructions. A confirmation of the final charges will be sent to all exhibitors after the close of the show. If you have any questions, please call A & N Convention Services at (320) Booth # Company Contact Address City State Zip Phone Description: Furniture Rental Freight: Inbound Outbound Other Credit Card Payment: Visa / MC / **AmEx / Disc Exp CV Code ** Use 4 digits on front of AmEx Cardholder Name Signature Card Billing Address Send Confirmation via: Fax Fax Mail to Above Address No Thanks! Please fax completed form to A & N Convention Services at (320) Description of Services Charged (for office use only) Furniture Rental $ Freight - Inbound $ Freight - Outbound _ $ Freight Handling: Special Trip $ Freight Handling: Return to Warehouse Shipping Fee $ Other Services:_ $ Other Services:_ $ Subtotal: Zip $ Sales Tax (7.375%): $ (ST-3 required if tax exempt) Date Charged: Total Charged: $ Rev. 07/17

4 1816 West St. Germain Street Phone (320) St. Cloud, MN Fax (320) DRAYAGE INFORMATION AND SHIPPING INSTRUCTIONS GENERAL INFORMATION A & N Convention Services has been designated as the official drayage contractor for your upcoming convention. The drayage contractor is responsible for maintaining in and out traffic schedules. In order to assure orderly and expeditious handling of exhibit material in and out of the show, it is suggested that even local exhibitors clear all movement of exhibit material through A & N Convention Services. We are prepared to handle all your needs on a coordinated schedule. It is requested that exhibitors cooperate in avoiding congestion and follow the recommendation that all shipments be handled through the drayage contractor. SHIPPING INSTRUCTIONS All shipments by whatever means of transportation, MUST BE PREPAID. Collect shipments will not be accepted. Shipments should arrive no later than one week prior to the show installation. Consign all shipments as follows: TO: (Name of Company Exhibiting and Booth #) FOR: Association of MN Counties #3582 C/O: A & N Convention Services 1816 West St. Germain Street St. Cloud, MN The exhibition hall has no room for receiving or storing shipments prior to the show installation or storage of empty containers during the show. UNCRATED AND SHIPMENTS REQUIRING SPECIAL HANDLING All shipments must be prepaid. Shipments consigned directly to the convention site must not arrive prior to the first day of exhibitor move in. Consign shipments as follows: TO: (Name of Company Exhibiting and Booth #) FOR: Association of MN Counties #3582 C/O: A&N Convention Services/St. Cloud River s Edge Convention Center 10-4th Avenue S St. Cloud, MN LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave the exhibitor s firm until they are returned from the show. After exhibits or materials are placed in the booth, A & N Convention Services will not be responsible for condition, count or content. A & N Convention Services will not be responsible for damage to uncrated and/ or unskidded exhibit material nor for any concealed damage. All exhibits or exhibit materials handled by A & N Convention Services are insured at a value not to exceed thirty cents (.30) per pound and not to exceed a maximum of one hundred fifty dollars ($150.00) per claim. A & N Convention Services cannot be responsible for goods or materials stored with empty containers. OUTBOUND SHIPPING Each exhibitor will be expected to label their exhibit materials and furnish shipping information. We are not responsible for shipments left in booth by exhibitor. We will count and ship pieces as we find shipments when removed from the exhibit hall. Where carriers fail to pickup or refuse to accept shipments, A & N Convention Services reserves the right to re-route such shipments to the A&N warehouse. Where no disposition is provided, materials will be returned to A & N Convention Services pending advice from the exhibitor and they will be charged accordingly for this service. No liability will be assumed as a result of such re-routing or handling.

5 1816 West St. Germain Street Phone (320) St. Cloud, MN Fax (320) FREIGHT RATE SCHEDULE DRAYAGE RATES The following services, whether used completely or in part, are offered as a package and the charges will be based on the total inbound weight. PER CWT. (100 lbs.) MINIMUM 200 LBS. PER SHIPMENT PER CWT. MINIMUM CHARGE ADVANCE SHIPMENTS Shipments of common freight and crated exhibits will be received and stored up to 30 days prior to set-up date and delivered to booth. Empty containers will be removed, stored and returned to booth at close of show, if necessary. Repacked exhibits and common freight will be moved from booths to loading dock and loaded on designated vehicles. $30.00 $60.00 DIRECT SHIPMENTS Shipments of common freight and crated exhibits will be received at Exhibit Hall, during installation period only, from outside carriers or owner s vehicle, unloaded and delivered to booth. Empty containers will be removed, stored and returned to booth at close of show, if necessary. Repacked exhibits and common freight will then be moved from booths to loading dock and loaded on designated vehicles. $27.50 $55.00 OVERTIME ON ABOVE RATES All hours on weekdays prior to 8:00 AM and after 4:30 PM, all Saturdays, Sundays, and Holidays - add to above rates an additional $4.50 CWT to cover the cost of overtime. UNCRATED OR PADDED VAN SHIPMENTS Above rates apply to handling of crated shipments and common freight. For uncrated, padded van or specialized equipment - add $5.00 CWT to above rates to cover additional handling time. ADDITIONAL SERVICES (per hour - 1 hour minimum) All per cwt. rates quoted in the foregoing do not include uncrating, unskidding, dismantling, crating, skidding, local pickup and delivery, special trips or special handling due to excessive weight or size. For such services, the following rates will apply. RETURN TO WAREHOUSE FEE - OUTBOUND Unless alternate plans have been made, all freight left in the exhibit area once show is dismantled will be loaded and brought back to the warehouse to ship out. The following rate will apply. $ 7.50 $ 7.50 STANDARD OVERTIME $15.00 $15.00 $60.00 $65.00 $60.00 For shipping instructions, refer to next page. Rev 0717

6 1816 W. St. Germain Street RENTAL ORDER St. Cloud, MN SHOW NAME: #3582 Assoc of MN Counties (320) Fax (320) Company Name Booth # Street Address Phone # City State Zip Taxable _Tax Exempt If tax exempt, please enclose copy of tax exempt certificate Ordered By P.O. # (print name) (signature) Qty Description Advance Price Display Tables - Unskirted 4' 24"W x 30"H ' 24"W x 30"H ' 24"W x 30"H ' 24"W x 42"H ' 24"W x 42"H ' 24"W x 42"H Draped Table Risers 4' 12"W x 12"H ' 12"W x 12"H ' 12"W x 12"H Blue Gray Burgundy White Teal Red 4' 24"W x 42"H ' 24"W x 42"H ' 24"W x 42"H Floor Price Furnishings Padded Side Chair Folding Chair Padded High Stool Waste Basket Easel " Round Tables (w/o linen): 30"High "High " Round Tables (w/linen): 30"High "High ' x 8' Display Boards Total Display Tables - Skirted 4' 24"W x 30"H ' 24"W x 30"H ' 24"W x 30"H Blue Teal Gray Red Green Burgundy Green Black White Black Description Advance Floor Total Price Price Carpeting Subject to availability; indicate 1st Gray Burgundy Black Red 8' x 10' ' x 20' ' x 10' ' x 20' Carpet Cleaning (Vacuuming) & 2nd choice Blue Once prior to show (30 per sq. ft.) Daily x # of days (25 per sq. ft.) Miscellaneous Payment via: Check Credit Card * Subtotal * Please complete credit card authorization form Credit Card Receipt Requested: Sales Tax (7.375%) Yes No Thanks! Total Qty Labor - Install & Dismantle Labor charge in quarter hour increments with a one hour minimum; call for current hourly rates. Exhibitor is responsible for arranging on site labor by calling Exhibitor must be there to supervise during install and dismantle. Install We will require _ person(s) for approximately _ _/hour Dismantle We will require _ person(s) for approximately _ _/hour Additional Services Available Floral ~ Custom Signs ~ Registration Services Information and prices are available; call PAYMENT POLICY: Advance payment must accompany your order 5 days Yes prior to show date No to Thanks! qualify for Advance Price. All orders received without payment or on show site will be charged Floor Price. All rentals subject to 6.875% MN sales tax & an y applicable local taxes. R 08/17

7 ADVANCE ELECTRICAL SERVICE ORDER FORM Name of Show: Booth#: Event Date(s): Company Name: Address: City, State, Zip: Ordered by: (Please Print) Signature: Address: Telephone: ELECTRICAL SERVICES 20 AMP 110 Volt $70 each $ Hookups Listed Below Require an In-House and/or House-Appointed Electrician Charged Out at the Going Rate: 30 AMP 110 Volt* $80 each $ 40 AMP 110 Volt* $90 each $ 20 AMP 208 Volt* $70 each $ 30 AMP 208 Volt* $80 each $ 40 AMP 208 Volt* $90 each $ 50 AMP 208 Volt* $100 each $ 3-Phase 25 percent $ *NOTE: All wiring must be in accordance with local and state electrical codes. All wiring will be performed by an in-house and/or house-appointed electrician. Accepted forms of payment for electrical service are cash, check (payable to River s Edge Convention Center, 10 4 th Avenue South, St. Cloud, MN 56301) or MasterCard, Visa or Discover credit cards. River s Edge does not accept American Express. If paying by credit card, please write credit card number, expiration date, security code and billing address for the credit card statement on cover sheet and fax to River s Edge at You may also call the River s Edge Administration Office at with credit card information. For security reasons, please do not credit card information. the Electrical Service Order Form to: Dianne.Koch@ci.stcloud.mn.us. 5/17 Subtotal $ NOTE: A 20% surcharge will be applied to all orders not received 10 days prior to show and to orders without full payment. State & Local Sales Tax % Total $ OFFICE USE ONLY $ AMOUNT PAID: $_ DATE: BY: CHECK #: CC:

8 TELEPHONE & HARD WIRED INTERNET SERVICE ORDER FORM Name of Show: Booth # Event Date: Company Name: Address: City, State, Zip: Ordered by: (Please Print): Signature: Telephone: TELEPHONE LINES REMIT 10 DAYS PRIOR TO SHOW. PAYMENT MUST ACCOMPANY ORDER. _ Local Line $150/Line $ Long Distance Line $175/Line $ Note: Long distance calls are billed at $.15/minute. The River s Edge Convention Center will invoice you for long distance calls. Cost does not include telephone. HARD WIRED INTERNET _ Hard Wired Internet $175/Connection *Quantities are limited $ Accepted forms of payment for these charges are cash, check (made payable to River s Edge Convention Center, 10 4 th Avenue South, St. Cloud, MN 56301) or MasterCard, Visa or Discover credit cards. River s Edge does not accept American Express. If paying by credit card, please write credit card number, expiration date, security code and billing address for the credit card statement on cover sheet and fax to River s Edge at You may also call the River s Edge Administration Office at with credit card information. For security reasons, please do not credit card information. Subtotal $ 7.375% Sales Tax $ (on Telephone Service Only) TOTAL $ the Telephone & Hard Wired Internet Service Order form to: Dianne.Koch@ci.stcloud.mn.us. 06/17