Precip dust. To be transport to

Transcription

1 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety 1.0 PURPOSE To ensure that all materials, equipment, property etc., belongingg to SIMEC Mining and Liberty OneSteell Steelworks, exiting the Whyalla Works, has been correctly documented and authorised. 2.0 SCOPE These instructions cover the SIMEC Mining and Liberty OneSteel Steelworks REFERENCES This will supersede some sectionn under the By-product RACI (17Mar14) issued by Ironmaking WI-customer and trucks, WI-security and WI-BIS Admin. 4.0 DEFINITIONS Removal When the property willl be taken outside Liberty OneSteel Steelworks site Property Includes trading and non-trading materials, machinery, and/or Equipment belongs to or owned by SIMEC Mining or Liberty OneSteel Steelworks. Material Movement Docket (MMD) - for OST Employee use onlyy Docket used to identify the property, value, category release the property. ( Refer attachment No.1) and the person authorised to Material Authorisation to Load and Despatch Advicee (MALDA)) Docket used for Bulk Sales of By-products such as Coke C by-products and Precip dust. To be pre-filled by Officer to authorise the Customer arranged transport to collect the material into OST Whyalla Steelworks site.. (Refer attachment No.3) 5.0 PROCEDURE Company property may not be removed unless written obtained from appropriate Arrium personnel. authorisation is Material Movement Docket (MMD) refer to the list of Authorised kept by Senior Advisor injury Manageme nt & Emergency Service. Current list is provided to Security Officers for signature verification at the Main Gate. Material Authorisation to Load and Despatch Advice (MALDA) will be coordinated by (supervise by Store Manager). Any PRINTED copies of this proceduree are UNCONTROLLED Pag

2 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety 5.1 Material Movement Docket (MMD) Responsible Accountable Consulted Informed Material Movement Docket (MMD) for SIMEC Mining and Liberty OneSteel Steelworks and Contractors only Salvage Sales / Scrap Steel Sales / Interworks Movement / Hire or Loan of Equipment / Donation / Despatch for Inspection, Repair and Service (Spares) / Return for Credit (Stores Materials) / Supply to Contractor for OneSteel Work / Sulphate of Ammonia Sales too Liberty OneSteel Steelworks Employee Liberty OneSteel (who authorised the removal) will inform Main Gate before collection or loading of Company Property Authoriser as per WI Authoriser s Manager If the company property will be transported thru Truck or Heavy Vehicle, Authoriser should provide information of the vehiclee and the driver to the Main Gate (e.g. Refurbish Spares) Authoriser as per WI Authoriser s Manager Principal Adviser Emergency Services & Injury Management Authoriser s Manager Verification at Main Gate entrance matching given information from the MMD Authoriser (e.g. Plate Number, Product Type or Material Type) Security Safety Manger Authoriser as per WI Authoriser s Manager Truck departure collection and verification of the MMD signed form. Verification includes checking Authoriser List from WI Security Safety Manger IF this specific transaction is related to Cash Sales, verify Authorised Approver for Cash Sales and collect Cash Every morning, collected paperwork will be picked up by Store Store Sorting collected paperwork and distribute it to appropriate OST. Copy 1 Finance Department (Accounts Receivable Angela Mcllduff), Copy 2 Customer, Copy 3 Issuer/Authoriser, and Copy 4 Stores. Cash Collected will be remitted to Angela Mcllduff (Finance Department) Store MMD Store Copy to be filed by Store (4 th Copy) Store Material Movement Reconciliation at respective plant area BU Any PRINTED copies of this procedure are UNCONTROLLED Page: 2 of 9

3 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety Any PRINTED copies of this procedure are UNCONTROLLED Page: 3 of 9

4 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety 5.2 Material Authorisation to Load and Despatch Advice (MALDA) Responsible Accountable Consulted Informed Material Authorisation to Load and Despatch Advice (MALDA) Met Coke / Small Lump Coke / Large Nut Coke / Small Nut Coke / Coke Breeze / Quencher Basic Breezee / Tar / Sulphate of Ammonia / Mill Scale / Precip Dust / Burnt Dolomite / Alloy Sales Inform Main Gate for Customer pick-up (Authority to Load) BU/Marketing Pre-filll MALDA to be supplied at Security every afternoon BU/Marketing Verification at Main Gate entrance then issue Pre-fill MALDA. Verification includes matching information of the Pre-P fill MALDA with the driver s information (e.g. Plate Number, Customer, Product Type) Security Safety Manger BU Truck departure collection and verification of the MALDA information with attached Weighbridge Docket Security Safety Manger If this specific transaction is related to Cash Sales, verify Authorised Approver for Cash Sales and collect Cash Security Safety Manger Every morning, collected paperwork will be picked up by Store Store Sorting collected paperwork do the daily reconciliation and then distribute it to appropriate OST. e.g.. MALDA for Precip dust and Coke By-products to Ironmaking (Sue Neimann), Cash Collected will be remitted to Angela Mcllduff (Finance Department) MALDA Copy to be filed by Store (Yellow Book Copy) Stores / Despatch Officer Reconciliationn of MALDA and Weighbridge Docket Download (Daily Task) Collected MALDA and Weighbridge Docket need to tally with the OST Weighbridge downloadd Any discrepancies should be investigated immediately e.g. lost paperwork (no OST weighbridge docket attachedd in MALDA), missing MALDA (inform and query Security personnel) When collecting MALDA and weighbridge docket tallies with the download OST weighbridge information, distributee collected MALDA and Weighbridge docket to appropriate OST NOTE: This will supersede RACI for By-products issued by Ironmaking WI customer and trucks, WI Security and WI BIS Any PRINTED copies of this procedure are UNCONTROLLED Page: 4 of 9

5 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety Any PRINTED copies of this procedure are UNCONTROLLED Page: 5 of 9

6 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety 5.3 Steel Products Despatch Advice Docket and Sleeper Bar Internal transfer Responsible Accountable Consulted Informed Steel Products Despatch Advice Docket Deliver of Structural and Rail products to external customer thru Tuck; and Sleeper bar transfer from SP yard to TrakLok Area across the road Verification at Main Gate entrance for Toll Trucks (purpose) Security Safety Manager SP Despatch Unit Upon Truck departure collection and verification of SP Despatch Advice. (Driver receives 4 copies of despatch advice; 1 to despatch, 1 to Main Gate, 1 to customer and 1 for the Truck). Verification includes checking of SIGNATURE from SP Despatch Officer and Transport Driver Security Safety Manager SP Despatch Unit Every morning, collected paperwork will be picked up by Store / Despatch Stores / Despatch SP Despatch Advice Copy to be filed by Store Stores / Despatch Any PRINTED copies of this procedure are UNCONTROLLED Page: 6 of 9

7 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety 6.0 GUIDELINES FOR MMD 6.1 Sundry Person Sale To be used for the following items, Bulk (e.g. truck load) Materials such as Iron Ore, Slag, Fines, Salt etc.., Coal, Tar, Sulphate and Steel ex other Works Centres, Sales to non OneSteel employees. Signatures for this category should be of Senior Staff level. 6.2 Salvage Sale Employees may be given the opportunity to purchase scrap materials salvageable equipment that is surpluss to the Companies requirements. or Salvage sales will be for the private domestic use of quantities consistent with such use. the employee and in Salvage sales to t employees will be at reasonable prices to facilitate the disposal of surplus low value items. The Department Manager/ /Superintendent is responsible forr authorising the release of salvage, after first determining it has no further value to the Company. The authorised person in the Department is too price the item, and complete the MMD, then advises the employee to take the item to the Main Gate for checking and payment. Signatures for this category should be of Senior Staff level. 6.3 Scrap Steel Sales Employees may purchasee scrap steel at a rate determinedd by the Manager Steel Products. They may place an orderr at the Finishing End Reclaim Office. When their order is ready for collection, they will be notified n to pick it up. From time to time certain sections andd lengths etc. may not be available for purchase; the Manager Steel Products will determine this. When they have collectedd their order, they take it to the Main Gate for checking and payment. Signatures for this category are limited to Finishing End. Authorised approver should inform Angela McIlduff (Finance). 6.4 Interworks Movement When goods/materials is Company Properties. leaving the site to bee used for the quarries or work on Any PRINTED copies of this proceduree are UNCONTROLLED Pag

8 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety 6.5 Hire/Loan MMD signatories cannot private use. sign for equipment they are borrowing for their own Loans of equipment for community events or to service s organisations are permitted at the discretion of the relevant Superintendent; however, the Communications Manager should be informed, so that all factors can be consideredd when cash donations are being decided. The maximum period of the loan will generally be restricted to two weeks, for periods in excess of this; the relevant Manager must m give approval. It is intended that items loaned/hiredd by employees and outside organisations are obtained in a proper manner to safeguard the Company and its employees. The benefit of equipment loaned/hired should generally be less than $ If indemnity for total or partial loss is considered beyond the means of the borrower/hirer, then it mayy be necessary to request that the appropriate insurance be taken out in the namee of the Company forr the loan/hire period. Evidence of such insurance must be produced to the Company Officer issuing the MMD. 6.6 Donation Company support for charities and community activities iss governed and administered by the Donations Committee. by a budget In addition, Superintendents may from time to time authorise the provision of items or services of minor value to assist local charitiess or community groups Guideline's for such donations are provided by the Communications Manager. Items of value should not system should be used. Signatures for this t category should be of Senior Staff level. 6.7 Despatch for Inspection, Repair or Service Items in this category would normally be handled andd authorised by Stores personnel when goods aree being sent back. However this may not be the case for contract work within the Whyalla area. 6.8 Return for Credit To be authorised by Stores only. be donatedd to employees; in these instancess the salvage 6.9 Supply to Contractor forr OneSteel Work To be used when a contractor is being suppliedd with material, that will be used by them for work on a Company project. Example: steel leaving thee works to be fabricated for a specific project, once it has been fabricated, it will be returned to the works. Any PRINTED copies of this proceduree are UNCONTROLLED Pag

9 AUTHORISED REMOVAL OF COMPANY PROPERTY WI Revision 14 Safety 6.10 Sulphate of Ammonia Sales to Employee (usee MMD) Employees are able to purchase Sulphate of Ammonia by attending the Main Gate; the present policy iss four bags per employee per annum. When they attend the Coke Ovens, they will bee given a full sulphate bag(s), they will also be given a docket that will authorisee them to attend the Sulphate of Ammonia shed at the Coke Ovens. They will then attend the Main Gate to make payment. After they have made payment the Security Officer will issue them with a receipt Removal of Authorised Name If an Authorised signatoryy leaves a department, the initiating Manager completes the Memorandum form (Refer 6.2) and returns it to thee Senior Advisor injury Management & Emergency Service. 7.0 DOCUMENTATION 7.1 Example of a Material Movement Docket. 7.2 Example of memo to Superintendents for Authorised Signatories and Categories. 7.3 Example of a Material Authorisation to Load andd Despatch Advice. 7.4 Whyalla Security Guide 7.5 Product Code / Description table 7.6 Appendix for MALDA Any PRINTED copies of this proceduree are UNCONTROLLED Pag

10 Attachment No.1 WI29.522/1 7/11/2017 Page: 1 of 1

11 Attachment No.2 WI29.522/2 6/09/2017 Page: 1 of 1

12 Attachment No.3 WI29.522/3 11/11/2015 Page: 1 of 1

13 Attachment No.4 WI29.522/4 11/11/2015 Page: 1 of 1

14 Attachment No.5 PRODUCT CODE / DESCRIPTION TABLE Product Code P_5SBFCOKE P_5BSMLP P_5BLRGNUT P_5BSMLNUT P_5BBRZ P_5BQBB P_5BSULAMMO P_5BTAR P_SBDOLI P_FFLTIRON P_5BSWSCRAP P_FMLSCS Precip Dust Product Description Lump Coke Blast Furnace Small Lump By-product Large Nut Coke Small Nut Coke Coke Breeze Quencher Basin Breeze Sulammo Tar Burnt Dolomite Saleable Flat Iron Steel Scrape Mill Scale Saleable Precip Dust WI29.522/5 28/01/2016 Page: 1 of 1

15 Attachment No.6 Appendix for MALDA: A. Detailed Work Instructions for Customer and Transport Company Guidelines - Truck Drivers Entry to Whyalla Steelworks Must use OST Whyalla Steelworks Main Gate (Lane1) to enter the site At security point notify the security of the intention to load (also relevant where it is to backload a bulk material) and wait for instructions Park the truck in the Parking area and wait for Security Officer The Security Officer will verify the details pre-filled by Officer - 'Material Authority to Load and Despatch Advice' (MALDA) and handover the White, Blue and Green copy attaching to a clipboard KEY VERIFICATION - Carrier Name, Truck Registration # and MALDA # (this will be personally verified by the Security Officer) Note: Security Officer may provide additional instructions for the truck driver to follow (e.g., where BIS weighbridge is not in operation or temporary safety restrictions/measure in place etc.) Weighing and loading process If truck has been registered with BIS weighbridge then precede to BIS weighbridge otherwise inform Security. Where require wait for escort and take tare weight of the truck. Proceed to the loading point The truck driver to show the MALDA to BIS loader. No loading will be done without a valid MALDA. Loader driver will provide directions in order to position the vehicle etc. for loading. Follow their instructions. Wait till BIS loader confirm completion of loading Get the BIS loader to sign MALDA documents Proceed to BIS weighbridge. Weighing remain unsupervised (please refer to Weighbridge Work Instruction). If tonnes loaded is approximately what is required per MALDA document then take two copies of weighbridge dockets (manually copy if computer system/printer not working and asked the Loader Driver to sign) and attach to the clipboard and drive to Main Gate Lane 5 for exiting Steelworks. Otherwise go back to the loader driver; indicate the net tonnage per weighbridge. Loader driver will then make required adjustments and make a note on MALDA document where required. Exiting Steelworks Must use left most lane (lane #5) when exiting the works and must wait for a Security Officer (Should not use OST ASCO card to exit) Handover the paperwork (MALDA documents, weighbridge prints/manual slip) Security will carry out the following (including checking and updating paperwork) before allowing to exit the site Check for completeness of MALDA (loader driver name and signature) Check and update info per Weighbridge document (system generated or manual docket signed with a printed name)-trailer Registration #/ Weighbridge Docket #/ Gross, Tare and Net weights Security office will consult OST officers where required and advise on corrective action where required. All drivers are expected to follow these instructions Both Security Officer and the Driver to print their full name and sign MALDA documents Security Officer will handed the Blue (to be given to the customer-ordering company) and Green (to retain by truck driver) copies of the MALDA Allow truck to leave the site After Exiting Steelworks (Contact with Customer) Handover the Blue copy of the MALDA document to the relevant officer at the customer site (note-trucks to follow any guidelines set out by the customer for all incoming materials to customer site) Retain the Green copy for claiming transport from the customer WI29.522/6 11/11/2015 Page: 1 of 4

16 Attachment No.6 Guidelines Customer Request Transport Company to provide truck information to be registered in the Weighbridge system in Whyalla Steelworks. Comply with any site safety requirements for entry (Site Inductions, Dress code as per OST Minimum Mandatory Requirement, etc.) Daily MALDA Schedule: to be sent to The Daily Schedule need to be received one working day before pick-up date, no later than 12 noon. Agreed loading period: from 7:30AM to 5:00PM, Monday to Friday (excluding Public Holiday) and when safe to. Permission to be obtained from OST Officer when a truck is to arrive outside this time frame. (Note: BIS can load during daylight and when it is safe). Customer to inform OST Officer when they plan to pick up their order and provide details of the transport company - e.g. Truck Registration Number, Trucking Company, and Driver's Name (if possible). Then Officer will provide the MALDA #. Ensure that drivers are aware of the MALDA #, name of the company ordering / address, and contact person/number (in case clarification are required) Security will use this information on granting access to entry into the Whyalla Steelwork site. WI29.522/6 11/11/2015 Page: 2 of 4

17 Attachment No.6 B. Detailed Work Instructions for Security Officer Entry to Whyalla Steelworks Truck arrived at the gate and announces intention to load (or back load) a particular bulk material Security Officer to check if escort is required and then direct the truck to Parking area. The Truck driver will inform his allocated MALDA #, his/her transport company name and the customer he/she is representing to pick-up their order. The Security officer has to verify all the information on the Pre-fill MALDA. If no pre-filled MALDA from Officer, Security Officer must ask for the name of the company ordering and contact person/number. Security Officer then passes this information to the Officer. The Officer will check or verify the information with the customer. Security Officer to wait for Officer for further instruction. If Pre-fill MALDA docket Truck Rego is wrong but Truck Driver provided the MALDA #, Transport Company and name of the company ordering / address, then Security Officer is allowed to update the Truck Registration Number then put his/her initial. Or as instructed by Officer to update the Pre-fill MALDA docket. When verification is done and no issue was found, the Security Officer will hand over the White, Blue and Green copy of the pre-filled MALDA attaching to a clipboard Ask whether truck is registered with BIS weighbridge. If not instruct to take tare weight via weighbridge first before going to loading point. Security Officer to inform BIS of trucks intention. When required, arrange escorted with BIS (a new driver etc.) and/or provide additional instructions (temporary safety restrictions/measure etc.) Inform where an alternate weighbridge needs to be used (BIS weighbridge is not in operation) Exiting Steelworks All bulk material loaded trucks should use left most lane (lane #5) when exiting the works and wait for the Security Officer (Should not use OST ASCO card to exist) Request paperwork (MALDA documents, weighbridge prints/manual slip) Security Officer to do following: Check for completeness of MALDA (section on where loader driver to complete) Check and update info per Weighbridge document (system generated or manual docket signed with a printed name)-trailer Registration #/ Weighbridge Docket #/ Gross, Tare and Net weights Note: consult Officer as required and get advice on corrective action (e.g., incomplete BIS weighbridge etc.) Security Officer and the driver to write the full name and sign MALDA documents. Security Officer to hand over the Blue (to be given to the customer-ordering company) and Green (to retain by truck driver) Copies of MALDA documents to the driver. Retain the BIS weighbridge document and White copy of the MALDA Allow truck leave the site Staple the White copy of MALDA and BIS Weighbridge docket and put it in to the Box provided immediately afterwards to ensure that the paperwork would not get misplaced Guidelines for Security Officers Agreed loading period: from 7:30AM to 5:00PM, Monday to Friday (excluding Public Holiday) and when safe to. Permission to be obtained from OST Officer when a truck is to arrive outside this time frame. Primary Contact: Officer Erica Noble / Steven Smith. Contact details: Erica Noble at , Steven Smith at / Mob , Or WhyallaMALDA@OneSteel.com Secondary Contact: Stores & Inventory Manager Zachary Santucci at OR Commercial Services Manager Pepito Calica at / WI29.522/6 11/11/2015 Page: 3 of 4

18 Attachment No.6 C. Detailed Work Instructions for Officer Document Management Instructions Cancelled MALDA ( Bulk Material Authority to Load and Despatch Advice - For each cancelled MALDA the White, Blue and Green copies should be retained. These should be stapled together and written "CANCELLED" and kept along with completed MALDA documents for review Raise PR for MALDA books as required (in serial order - Book 1, 2, 3, 4 ) Use correct serial book order of MALDA books - for OneSteel accounting and auditing purposes. All completed MALDA books should be kept securely Making tab of customers not following OST Whyalla Steelworks policy in regards to Material Movements and communicates it to Marketing Manager and Commercial Services Manager. Pre-fill Material Authorisation to Load and Despatch Advice (MALDA) A communication from a Customer or Customer designated Transport Company informing to pick up a load within minimum 1 day before the actual pick-up date. Officer to collect information as follows: Product Code Sales Order and Estimated Tonnes Customer Name Transport Company and estimated date of pick up Truck Registration Fill in the information into the MALDA form, print name and sign. Send a reply to the Customer or Customer designated Transport Company for their allocated MALDA #. Provide Pre-Fill MALDA form to Security Officer. In-case with no Pre-fill MALDA: Contact Matthew Parkes or Customer to verify truck driver's intention. Fill in collected information and provide it to Security Officer. Otherwise: No Pre-fill MALDA, no Entry, and no Load. Daily Report and Reconciliation Collect white copy of MALDA and weighbridge docket from the security periodically Update daily report by tallying the MALDA document #, weighbridge docket to weighbridge system dump Check and Identify missing serial of MALDA documents. List in a separate tab in the daily report. Add remarks where related to cancelled (White, Blue and Yellow copies available) Indicate against each load whether driver has signed MALDA. Also indicate in report any critical info missing (name of driver/ Rego number/ Weighbridge docket number/ tonnes etc.) List all weighbridge records (per dump) with no associated MALDA document Send all White copy with weighbridge docket to IM/SM Administrator Issue report next working day When receiving Invoice Number from IM and SM Administrator, Officer to update Daily Report for completeness and ensuring that all despatches was invoiced. WI29.522/6 11/11/2015 Page: 4 of 4