EXHIBIT A SCOPE OF SERVICES

Transcription

1 EXHIBIT A SCOPE OF SERVICES 1. OBJECTIVE 1.1. The Florida Department of Transportation, hereafter referred to as the DEPARTMENT or FDOT, desires to obtain Severe Incident Response Vehicle (SIRV) Services by qualified firm, known as the VENDOR, to incidents on State Road 9 (Interstate 95), State Road 862 (Interstate 595), and State Road 93 (Interstate 75), located in Broward County, and State Road 9 (Interstate 95) located in Palm Beach County, or as otherwise directed by a Letter of Authorization from the Department s Project Manager, to other counties within the District, which include Broward, Palm Beach, St. Lucie, Martin and Indian River The SIRV shall improve coordination between responding agencies and provide an FDOT Incident Command presence at incidents and also provide an Incident Command Post throughout the duration of the incident. More information on SIRV responsibilities are contained in the following sections of this Scope of Services and in Attachment F Standard Operating Guidelines (SOG). 2. DEFINITION OF TERMS USED IN THE AGREEMENT 2.1. DEPARTMENT: Florida Department of Transportation 2.2. DEPARTMENT S Project Manager: DEPARTMENT S Project Manager or designee 2.3 FHP: Florida Highway Patrol 2.4 VENDOR: The individual, partnership, corporation, or business entity engaged for hire. A-1

2 2.5 Severe Incident Response Vehicle (SIRV) Operator: An employee of the VENDOR duly licensed and trained by the VENDOR as driver operator of VENDOR S vehicles 2.6 RISC: Rapid Incident Scene Clearance. A separate existing incentive roadway clearance contract. 2.7 SLERS: Statewide Law Enforcement Radio System. A common communications system for State Law Enforcement, authorized by Florida Legislature for the Department of Management Services. 2.8 Level 1 Incident Impact to the traveled roadway is estimated to be less than 30 minutes with no lane blockage or impact to the traveled roadway is estimated to be less than 30 minutes with minor lane blockage. 2.9 Level 2 Incident Impact to the traveled roadway is estimated to be more than 30 minutes but less than 2 hours with lane blockages, but not a full closure of the roadway Level 3 Incident Impact to the traveled roadway is estimated to be more than 2 hours or the roadway is fully closed in any single direction. Significant area-wide congestion is expected Open Roads Policy The Florida Highway Patrol and the Florida Department of Transportation entered into an agreement--an Open Roads Policy-- to reopen blocked roadways as quickly as possible following a traffic crash. The Open Roads Policy, as shown in Attachment E, states that a road shall be cleared or reopened within 90 minutes of the arrival of the first law enforcement officer at the scene of a major traffic crash or other incident that closes down lanes of traffic. A-2

3 3. SERVICES TO BE PROVIDED BY VENDOR 3.1 BASIC SERVICES The VENDOR shall provide SIRV services to assist FDOT District Four to adhere to the Florida Open Roads Policy by reducing incident durations, increasing scene safety and improving incident coordination within Broward and Palm Beach Counties and other counties upon direction of the DEPARTMENT. Specifically, the SIRV program will include the following services: The VENDOR shall furnish all personnel, supervision, expertise, vehicles, equipment, materials, parts, licenses, training, supplies and incidentals necessary to provide the SIRV Services described herein The VENDOR shall be responsible for creating the SIRV Project Management Plan and submitting it for approval to the DEPARTMENT S Project Manager within 30 days after issuance of the Notice to Proceed (NTP). The Project Management Plan shall include but not limited to the VENDOR staffing plan, hiring plan, 3-tier staff support plan, daily vehicle inspection checklist, vehicle maintenance and service plan, etc The VENDOR shall be responsible for reviewing the existing Standard Operating Guidelines (SOG) for the SIRV operations. The existing SOG is attached as Attachment F. The SOG shall establish the Knowledge, Skills and Abilities (KSA) requirements for the SIRV staff. The SOG shall establish guidelines and procedures for the SIRV Operations Staff responsibilities and to create an atmosphere conducive to achieving teamwork, accuracy, consistency, and professionalism among SIRV staff, Traffic Management Center (TMC) Operations Staff, and Road Ranger Operators. At a minimum, the SOG will be reviewed every six (6) months after the initial review. Comments and edits will be submitted to the DEPARTMENT S Project Manager for review and approval. This review shall be submitted as part of the project progress report for the month that it occurs. A-3

4 3.1.5 The VENDOR shall be responsible for providing immediate first hand information on incidents including incident types, fatalities, hazardous spills, etc. to the District Four SMART SunGuide Regional Transportation Management Center (RTMC) and the Palm Beach Vista Center Transportation Management Center (TMC). In addition, the DEPARTMENT may require the VENDOR to provide this type of information to other government agencies, private companies or individuals At a minimum, Four (4) SIRV vehicles as described in Section 6 shall be provided to serve as Incident Command Posts during incidents to which they are dispatched. In Broward County, the vehicles will be based at the SMART SunGuide RTMC unless otherwise directed by the DEPARTMENT. In Palm Beach County, the vehicles will be based at a place to be determined by the Department and the VENDOR by mutual agreement and that is in close proximity to I-95. The vehicles shall be equipped with traffic control and communication devices as described in Section 6 to facilitate the safety of motorists and responders and to help maintain traffic flow Currently, the Fire Department provides the Incident Command Center function only during the period that they are the incident scene "Commanders". Once they have completed their role, there is no clear Incident Command Center. The SIRV shall provide a stable Incident Command Post for responders after the Fire Department has completed their Incident Command Center role. The SIRV shall provide portable two-way radios to all incident commanders on the scene as necessary. This platform will enable all responders to communicate and respond to requests from the Incident Commander when needed. This level of communication will enable responders to reach their goal of the "Open Roads Policy". A-4

5 3.1.8 The VENDOR shall perform weekly inspections of the District Four s Road Ranger Service Patrol vehicles and drivers for Broward County, Palm Beach County and the Treasure Coast and other counties as directed by the DEPARTMENT. The VENDOR shall ensure the entire Road Ranger fleet is inspected within a two week period. The VENDOR shall record the results in the Road Ranger Inspection Report, as shown in Attachment A. The VENDOR shall participate in the weekly Road Ranger meetings and provide weekly inspection reports at the meetings. The VENDOR shall provide assistance, information, and expertise to the Road Rangers as needed and will provide direction and supervision of Road Rangers during incidents when SIRV is on-scene The VENDOR shall audit the monthly Road Ranger contractor invoices to verify the service hours reported in Road Ranger invoices, and provide a monthly report of audit outcomes to the DEPARTMENT s Road Ranger Project Manager The VENDOR shall respond to all Rapid Incident Scene Clearance (RISC) activations in Broward and Palm Beach Counties and any other areas within District Four as directed by the DEPARTMENT. SIRV shall provide critical timestamp notifications to the DEPARTMENT s Traffic Management Center (TMC). Critical timestamps include arrival time of first wrecker, second wrecker and support vehicle; Notice to Proceed (NTP) time; all lanes open time SIRV shall be the Point-of Contact (POC) for the FDOT Public Information Officer (PIO) at the scene. SIRV shall provide real time/concise information that can be disseminated to the media and public. This information shall be gathered from the Incident Responders directly on estimated duration time of the incident and its severity. This information will be provided to the TMC on a real time as needed basis based on changes and requests from the TMC. SIRV shall not interact directly with the Media unless directed/approved by the DEPARTMENT. A-5

6 The VENDOR shall participate in the three District Four Traffic Incident Management (TIM) meetings and Road Ranger meetings for Broward County, Palm Beach County, and the Treasure Coast as well as any TIM meetings at the regional and statewide levels, and provide assistance, information, and expertise to the TIM Teams as needed. The SIRV staff shall conduct incident debriefings to review lessons learned and best practices. These incident debriefings shall be summarized at subsequent Traffic Incident Management (TIM) Team meetings The VENDOR shall be available to make presentations on the SIRV program to various emergency response agencies, such as but not limited to, Florida Highway Patrol, County Sheriff s office, Local Police Departments, and Fire Departments, etc. as necessary to facilitate awareness of the program and SIRV s role and responsibilities during incidents The VENDOR shall maintain a SIRV Team Incident Report database for each incident that SIRV operator(s) were notified. The report shall be completed and submitted to the DEPARTMENT within 24 hours after the incident was cleared. The report shall include the minimum requirements as described in Section The VENDOR shall make resources available for all activities described herein for providing services during a hurricane evacuation or other emergencies or to assist FHP during certain maintenance of traffic requests or as directed by the DEPARTMENT. The VENDOR shall conduct other administrative functions as requested by DEPARTMENT S Project Manager while not dispatched in the field A-6

7 4. GENERAL CONTRACT REQUIREMENTS The VENDOR shall provide all services under this agreement. All activities are required to be tracked, meeting minutes produced, coordination activities documented. 4.1 Reporting Requirements The VENDOR shall submit the monthly progress report to DEPARTMENT S Project Manager by the 5 th working day of the following month. This progress report shall include, but not limited to, work conducted during the reporting period, schedule, budget status and tracking, summary of incident reviews, detailed agency time saving report, summary of SIRV Public Outreach activities, scene, and summary of event When SIRV operators begin their shift they shall call into the TMC Operator by two-way radio that they are available for dispatch (10-8) and the TMC Operator will log it into the SunGuide Software Lost, Stolen or Damaged DEPARTMENT Owned Resources Department owned resources shall be defined as equipment that is tracked via the DEPARTMENT S internal inventory control system. A representative of the DEPARTMENT will provide a list of DEPARTMENT owned resources to the VENDOR S Project Manager that the VENDOR will need to execute the duties as specified in this contract. The VENDOR will acknowledge receipt of the DEPARTMENT owned resources via the State of Florida Department of Transportation Property Transfer Receipt form. A representative of the DEPARTMENT will inventory all DEPARTMENT owned resources at least one time per year. In the event DEPARTMENT owned resources have been lost, stolen or damaged that had been in exclusive possession and control of the VENDOR, the VENDOR shall replace the DEPARTMENT owned resources before the end of the calendar year when the item(s) was known to be lost, stolen or damaged. If the item is not directly A-7

8 replaceable due to non-availability of identical models, the VENDOR shall replace the item with a similar item or directly compensate the DEPARTMENT Damaged Department Owned Resources Damaged shall be defined as the state at which the DEPARTMENT owned resource is no longer capable of performing its intended function. DEPARTMENT owned resources that have been damaged, which had been in the possession of the VENDOR as evidenced by the Property Transfer Receipt form, the VENDOR shall notify the DEPARTMENT within five (5) business days of damage. The VENDOR will return the damaged DEPARTMENT owned resources to the DEPARTMENT within five (5) business days of notification. The VENDOR will submit a letter to the DEPARTMENT explaining how the DEPARTMENT own resource was damaged including a plan to prevent reoccurrence. 4.2 Transition Plan The VENDOR shall be responsible for developing a Transition Plan and submit it for approval to the DEPARTMENT S Project Manager within 30 days after CONTRACT NTP. The transition plan shall detail how VENDOR will work with the current SIRV service provider to ensure a seamless transfer of SIRV service. The DEPARTMENT anticipates that the existing SIRV Operator(s) will be transferred to the VENDOR for this CONTRACT as per the mutual agreement between VENDOR and the Operator(s) and approval of the Department. 4.3 Project Area The VENDOR shall be responsible for responding to incidents on, but not limited to, the entire I-95 corridor in Broward County beginning at the Miami-Dade County line and extending to the Palm Beach County line including all on and off ramps; I-595 from I-95 to US-1 and from west of SW 136 th Avenue to the I-75/Sawgrass interchange; the entire I-75 corridor from the Miami-Dade County line to the Collier County Line; and, additional areas within District Four, which include Broward, Palm Beach, Martin, St. Lucie and Indian River Counties, as designated by the DEPARTMENT. A-8

9 4.4 Hours of Service SIRV Staff members shall provide 24/7 availability for all level 3 incidents. Staff shall be on duty to respond to incidents during the weekdays from 6:00 am to 7:00 pm except for State holidays. SIRV staff shall be on call during the remaining hours in the weekdays and during all weekends and statutory holiday hours to respond to Level 3 incidents In Broward County, two (2) SIRV vehicles shall be available at all times to respond to Level 2 and Level 3 incidents weekdays from 6:00 am to 7:00 pm except for State holidays (see Attachment B Map of Coverage). In Palm Beach County, two (2) SIRV vehicles shall be available at all times to respond to Level 2 and Level 3 incidents weekdays from 6:00 am to 7:00 pm except for State holidays (see Attachment C Map of Coverage). SIRV staff will be dispatched to the scene of the incident after verification of lane blocking incidents. SIRV staff shall provide coordination between Incident Response Team members in the field as well as operations staff in the SMART SunGuide RTMC (RTMC) and the Palm Beach Vista Center TMC Holidays SIRV staff shall be on call during all weekends and statutory State holiday hours. The State holidays are: New Year s Day Martin Luther King, Jr. Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Friday after Thanksgiving Christmas Day A-9

10 4.5 Radio Communications SIRV Vehicles shall be equipped with a mobile two-way radio and the Operator shall carry a portable two-way radio as designated by FDOT to improve communications among the Incident Response staff in the field over a common channel as well as TMC Operations and FDOT Maintenance staff. Staff shall also be equipped with a cellular telephone and an alpha numeric pager to receive TMC alerts and telephone calls The VENDOR shall provide a portable two-way radio unit for each SIRV operator, and a mobile two-way radio for each SIRV vehicle. The VENDOR shall be responsible for obtaining the necessary communication services to conform to the DEPARTMENT S existing two-way radio communication system The VENDOR shall be responsible for all the fixed and recurring costs associated with the cellular telephones and two-way radios throughout the term of this Contract The DEPARTMENT conducts its official business in English. Consequently, all radio communication between the SIRV Operators, Road Ranger Operators and the District Four TMC Operators shall be conducted in English The VENDOR shall obtain and maintain all necessary licenses and certifications that are required to perform the SIRV operations specified in Section SIRV Response Time The VENDOR shall be responsible to specify the communication, response and dispatch protocols in the SOG. SIRV staff will be notified on all lane blocking events to include but not limited to level 2 and level 3 incidents in Broward County, Palm Beach County and other counties in District Four, if needed, by SMART SunGuide RTMC and Palm Beach Vista Center TMC Operators and/or the DEPARTMENT. SIRV shall be dispatched to the incident scene for all level 3 incidents. The dispatch decision for level 1 and level 2 incidents shall be made on a case by case basis between the on duty SIRV Operator and TMC Lead Operator/Supervisor or by the DEPARTMENT. If a decision was made not to dispatch the SIRV to the incident scene, the name of the decision maker and the reasons for not dispatching shall be included in the SIRV Team Incident Report detailed in Section 5.8. A-10

11 4.6.2 It shall be the VENDORS responsibility to respond to incident scenes promptly as agreed to in an individual request. The table below illustrates the basic requirements for the SIRV response time between the time SIRV is notified and the time SIRV is in-route. The VENDOR shall be responsible for reporting all work completed under this Scope of Service. Work Priority Normal Hours Description Monday through Friday 6:00 AM 7:00 PM except Holidays On Call Hours Work Priority Normal Hours On Call Hours 7:00 PM 6:00 AM Monday Friday; All hours during the weekends and holidays (Level 3 incidents only) Response Time In route in 5 minutes In route in 20 minutes 4.7 SIRV STAFFING VENDOR Project Manager The VENDOR shall provide a Project Manager which graduated from and fouryear college or university and/or a minimum of five (5) years related traffic incident management experience The VENDOR S Project Manager will meet on a bi-weekly basis with the DEPARTMENT S Project Manager to review and discuss tasks completed during the previous period, task assignments for the current period and onemonth look ahead schedule. The VENDOR shall provide summary minutes within five (5) working days after each meeting for review and approval by the DEPARTMENT The VENDOR S Project Manager shall be responsible for notifying the DEPARTMENT and/or the DEPARTMENT S Project Manager of any and all emergencies and problems. A-11

12 4.7.4 The VENDOR S Project Manager shall be available to meet with the DEPARTMENT S Project Manager at a mutually convenient time for both parties during regular business hours to discuss work requirements prior to the VENDOR assuming the responsibilities of this CONTRACT. This time spent shall not be billable to the DEPARTMENT. 4.8 SIRV Operators The VENDOR shall maintain adequate staffing level of SIRV operators to carry out the tasks and duties identified in this Scope of Service. The VENDOR shall identify at a minimum one full time SIRV Operations Manager, two full time SIRV Operators, and a part-time administrative assistant for this project The VENDOR S Project Manager or the SIRV Operations Manager, shall be the contact point for the DEPARTMENT. This person shall be thoroughly knowledgeable and experienced in relation to all aspects of the services required in this Scope of Services At least two (2) SIRV operators, shall be available to the DEPARTMENT twenty-four (24) hours a day, seven (7) days a week through a reliable, toll free or local (954) or (561) area code phone number/pager. One (1) SIRV operator shall be on-call to respond to Level 3 incidents in Broward County and one (1) SIRV operator shall be on-call to respond to Level 3 incidents in Palm Beach County All SIRV Operators, including the SIRV Operations Manager, shall be experienced with traffic incident management. This position shall be filled with individuals having previous law enforcement or fire rescue background or equivalent incident management expertise. A-12

13 4.8.5 The VENDOR shall be responsible for ensuring that the SIRV Operators are trained and qualified, prior to the start of their service, with the following certifications or licenses, but not limited to: NIMS Incident Management and Command Advanced Maintenance of Traffic (MOT) Incident Documentation and report writing Emergency Vehicle Operation First Responder Basic Haz-Mat 4.9 Administrative Assistant The VENDOR shall provide a part time administrative assistant to supply the administrative support services to the DEPARTMENT Project Manager and VENDOR staff. The job duties include but not limited to entering the SIRV incident reports to the database, enter the SIRV vehicle inspections to computer forms, produce meeting minutes, and to perform general office duties The Administrative Assistant shall enter the SIRV Incident Reports into the database from the desktop PC located in the assigned cubicle office in the SMART SunGuide RTMC (see Section 5.3 SIRV Staff Location) The qualification requirements for the administrative assistant include the two (2) years of experience in a position of similar requirements or equivalents; good interpersonal and telephone skills; ability to clearly communicate information regarding SIRV operations and incident reports; high level of skill in the use of all Windows based applications; ability to produce meeting minutes and file all materials. Proficiency of all office related equipment; supplies administrative support services to prepare documents using Microsoft applications; formats, proofs, edits for errors and maintains a valid driver s license. A-13

14 4.9.4 The VENDOR shall provide resumes of the proposed Operators and all new hires along with copies of Driver s Licenses, Drug testing and criminal background check results for approval by the DEPARTMENT prior to assigning Operators to SIRV Vehicles. Additional security clearance shall be required for all SIRV Operators by the Joint Task Force (JTF) for the Statewide Law Enforcement Radio System (SLERS) SIRV STAFF LOCATION The SIRV Operators shall be located at the District Four s SMART SunGuide Regional Traffic Management Center (RTMC), located at 2300 West Commercial Blvd, Fort Lauderdale, Florida 33309, or any other locations in District Four designated by the DEPARTMENT. The VENDOR shall also supply additional skilled staff from VENDOR S local office, as requested by DEPARTMENT, to respond to all requirements of this CONTRACT at all times during the term of CONTRACT. The DEPARTMENT will provide the SIRV staff with one cubicle type office space at the SMART SunGuide RTMC or any other locations designated by the DEPARTMENT in District 4 at no cost to the VENDOR Statewide Law Enforcement Radio System (SLERS) Background Check Joint Task Force (JTF) Security Clearance Process District Four utilizes the Statewide Law Enforcement Radio System (SLERS) in the TMC control room and Road Ranger vehicles. This makes it necessary for all staff with access to the control room and Road Ranger vehicles to obtain JTF Security Clearance The application package shall consist of five forms: 1. JTF Authorization Release of Information (1b) 2. JTF Security Clearance Application (1c) 3. Security Level Request 4. Non-disclosure Agreement 5. Electronic Fingerprint Confirmation Form A-14

15 Electronic fingerprinting of SLERS Security Clearance applicants must be completed at a Florida Drivers License Office: Appointments may be scheduled through OASIS at On the appointment page, select CDL TSA Hazmat Endorsement exam for the service requested. On the personal information screen, enter JTF Member in the first name field and Fingerprinting in the last name field All applicants must have in their possession at the time of printing the abovereferenced forms along with a photo ID. NO EXCEPTIONS This clearance is a function of law enforcement there is no cost. Applicants should NEVER be asked to pay for fingerprinting When completed, all forms must be submitted to the FDOT District 4 TMC Operations Manager (administrator for the District) to be forwarded to the JTF Security Manager for review: Major Steve A. Williams, Sr. Chief Technology Officer Florida Department of Highway Safety & Motor Vehicles Neil Kirkman Building 2900 Apalachee Parkway, MS 46 Tallahassee, FL notification is sent after completion of the JTF security clearance. Status may also be checked at: (user name and password required). Approximate turnaround time is 10 to 14 days from submission to JTF Security Manager. A-15

16 Security Clearance Denial Reasons: The applicant has been convicted of a felony offense. The applicant is currently on probation for any offense or has charges pending (felony or misdemeanor). The applicant has been convicted of a misdemeanor offense involving any type of theft, violence or drug offenses within the past three years. The applicant has been convicted of a crime involving domestic violence or currently has a restraining order involving domestic violence or threats. The applicant has been arrested for any charge involving resisting arrest, battery or assault on a law enforcement officer. The applicant is wanted for any criminal offense. The applicant is illegally residing in or is not approved to work in the United States. The identification of adverse intelligence information on the applicant. At the discretion of the Security Manager, based on any other adverse information regarding the applicant The JTF Security Clearance process includes NCIC and FCIC checks as well as Interpol (if applicable). The process need only be completed one time as the JTF security manager is notified of subsequent hits to the record of cleared staff and will immediately notify the TMC Operations Manager that clearance has been revoked Compliance with Section , Florida Statues The VENDOR shall provide proof, by a licensed medical practitioner or technician that all operators are drug free in accordance with Section , Florida Statutes prior to beginning operations The VENDOR shall submit the proof described above for its operators thereafter as requested by the DEPARTMENT. A-16

17 4.13 SIRV Operator Conduct and Grooming The Operators shall exercise good sound judgment in carrying out their duties and conduct themselves in such a manner that will reflect favorably upon the DEPARTMENT. In general operators will: Wear clean FDOT approved uniforms. (See Attachment D ) Be well groomed Be courteous at all times Safety Rules and General Regulations SIRV Operators shall adhere to the following safety rules and general regulations. The Operators shall: Wear a Class III orange safety vest with reflective striping with FDOT and SIRV Logo at all times while outside of the service vehicle at an incident scene Keep all communications radios and monitors on and the volume up Obey all traffic laws Exercise caution and safety at all times Not accept payment for any type of service rendered Contact the DEPARTMENT when appropriate Not carry firearms or other weapons either on their persons or in the SIRV Vehicle. A-17

18 Use flashing light bars in conformance with the Florida Motor Vehicle Code and only in the following circumstances: When merging or exiting from traffic lanes to an incident site To warn traffic when performing services specified herein Damage To Motorist Property Repair, at VENDOR S expense, any damage caused to the DEPARTMENT S or motorist s property while performing service under this CONTRACT SIRV Incident Report SIRV operator shall maintain Severe Incident Response Vehicle Team Incident Report which shall be completed and submitted to the DEPARTMENT within 24 hours after the incident was cleared. The incident Report shall reflect but not limited to the following data: The month, day and year SIRV Operator name and truck number The time when the SIRV Operator was notified of a given incident The time SIRV Vehicle starts in-route to the incident scene If a decision was made not to respond, the name of the decision maker and reasons The time of arrival of the SIRV Vehicle at a given incident The time of departure of the SIRV Vehicle from the scene of a given incident Lane Closure time, by each lanelane Open time, by each lane The nature of each incident, such as debris removal, stalled vehicle, crash, etc Incident duration reduction time in minutes and why Lane closure reduction time in minutes and why. The time reduction shall include reductions per lane, number of lanes, and total minutes. A-18

19 Agency time saving in minutes and why, and list the name of each agency benefited and time savings List the equipment and quantity used by SIRV Where applicable, the following information regarding on scene contacts shall be recorded FHP FHP incident commander FHP incident Case Number Investigation Trooper Number of troopers on scene Duties of troopers Other law enforcement assistance Fire Rescue Road Rangers Medical Examiners Office Tow Company Environmental clean up agency FDOT Maintenance Other Pertinent Information or comments. 5. SIRV VEHICLE REQUIREMENTS 5.1 Minimum Number of SIRV Vehicles Required Assuring vehicle availability during the entire CONTRACT duration is the responsibility of the VENDOR (pending ordering and delivery of new trucks after Notice to Proceed). A minimum of Four (4) vehicles are required for this contract. Two (2) vehicles are required in Broward County at all times during this contract and Two (2) vehicles are required in Palm Beach County at all times during this contract Within three (3) calendar months after issuance of the Notice to Proceed, the SIRV vehicles shall be operational and be fully compliant with the requirements specified herein. A-19

20 5.2 Minimum SIRV Vehicle Specifications Vehicle shall be a Ford F450 Truck cab and chassis or its equivalent able to mount an eleven (11) foot long standard utility service body with a canopy roof at least 72 high The truck shall be at least a one (1) ton chassis with dual rear wheels The truck engine shall be at a minimum a high output V8 Diesel. Cab shall have a front push bumper with rubber pad Vehicle shall include a roof mounted LED or Strobe Light Bar, Red, 2-12 volt minimum 150 watt high intensity discharge (HID) work lights on extendable poles mounted on the truck body Vehicle shall be equipped with four (4) corner LED or strobe light system, 2 each work lights on the top right, left and rear sides of the body The truck shall include the front and rear battery plugs with jumper cables, minimum 25 feet long The truck shall include two (2) fire extinguishers mounted on the service body, dry chemical ABC type, and 20 lb each The truck shall be equipped with the standard siren system DEPARTMENT approved multi function automatic Arrow Board mounted on the top rear of the service body. A-20

21 The truck shall be equipped with an external speaker and public address system with one hundred watts output. The PA system shall only be used while assisting a motorist or as directed by the DEPARTMENT. The VENDOR is expected to use PA system in a professional manner; no profane language shall be used In-vehicle GPS tracking unit shall be compatible with SunGuide Automatic Vehicle Location (AVL) tracking subsystem. 5.3 Maintenance of SIRV Vehicles The VENDOR shall perform all necessary Severe Incident Response Vehicle maintenance required to maintain the fleet in optimal operating condition The vehicles shall be kept neat and clean, and shall be maintained in conformance with the requirements of the Motor Vehicle Code, applicable Florida Statutes, Rules of the Department of Highway Safety and Motor Vehicles and Broward/Palm Beach County Ordinances as applicable. 5.4 SIRV Vehicle Inspections The VENDOR shall be responsible for creating the vehicle inspection checklist form as part of the Project Management Plan and submit it for approval to the DEPARTMENT S Project Manager within 30 days after CONTRACT Award Date Prior to the beginning of each shift, the SIRV Operator(s) shall inspect each service vehicle and its associated equipment, accessories and parts to ensure they meet all specifications and requirements contained herein. The SIRV Operator shall record the results on the vehicle inspection checklist form The VENDOR will fully document all inspections and provide copies to the DEPARTMENT on a monthly basis. A-21

22 5.4.4 All SIRV vehicles and their associated equipment, accessories and parts shall be subject to periodic inspection by the DEPARTMENT for unsafe or poorly maintained vehicles, or for improperly equipped vehicles. At the sole discretion, the DEPARTMENT may order such vehicle(s) removed from service and replaced at no cost to the DEPARTMENT. 5.5 SIRV Vehicle Markings, Logo and Color Requirements All SIRV service vehicles shall be painted white All SIRV service vehicles shall only have the identification markings listed below on areas designated by the DEPARTMENT and as reflected in Attachment G: inch diameter FDOT logo inch x 9.5-inch SunGuide logo inch diameter FDOT Severe Incident Response Team logo applied to both doors and the rear The letters FDOT and SIRV applied in blue reflective lettering on the roof of the service body large enough to be seen by overhead aircraft The letters SEVERE INCIDENT RESPONSE VEHICLE FDOT District IV on left, right and back sides of the service body The DEPARTMENT shall approve the design of all identification markings All identification markings shall be maintained in a clean and readable condition throughout this contract. A-22

23 Should a SIRV service vehicle become permanently inoperable for any reason or should the SIRV Contract be terminated for any reason, the SIRV service vehicles shall have all logos referencing this contract permanently removed before being junked, sold, or placed in private service All SIRV service vehicles shall be capable of carrying the equipment specified in this contract. 5.6 SIRV Vehicle tools/accessories/parts Requirements Each SIRV vehicle shall be equipped with a laptop computer with vehicle mount and power supply. Each laptop computer shall have ability to receive streaming video from the DEPARTMENT S CCTV Camera interagency Video Distribution System (ivds). Each SIRV vehicle shall, at a minimum, have the following tools, accessories and parts. The VENDOR is responsible to replenish all the tools, accessories and parts during the duration of this CONTRACT: Traffic Safety Cones 36 FDOT approved (100) gallon fuel containers (yellow diesel) (2) Electronic Flares (2boxes) Flashlights one million candlelight, cordless and rechargeable (2) Asphalt Tamper (1 Tamper) Digital Camera, minimum 6 Mega Pixels (1 Camera) Fuel Pump hand operated or electric ( 1 Pump) Fuel Tank Patch Kit (1 Kit) Boxes of Flares each box containing minute flares (7 boxes) Bags of Oil Dry (12 bags) Cases of bottled water (2 cases) Portland Cement (90 lbs) Asphalt Patch ( 2 bags) VENDOR Trash Bags (1 box) Roll-up Signs (Fold & Go) (2) Twin Flex Sign Stand (2 stands) First Aid Kit (1 kit) Jumper Cables ( 1 set) A-23

24 Pry Bar (1 bar) Shovels, regular flat (1 shovel) Shovels, large flat (1 shovel) Shovels, round (1 shovel) Caution Tape (1 roll) Heavy Duty Brooms (3 brooms) Battery Cable Cutter (1 cutter) Bolt Cutter (1 cutter) Lock Out Set (1 set) Wheel Chock (2 chocks) Household bleach (6 gallons) Class III Safety Vest with FDOT/Incident Commander wording (2 vests) Hand Cleaning supplies (1 container) Safety Hard Hat and Safety Glasses (2 sets) Class III Safety Windbreaker (2 windbreakers) Class III Rain Suit and Rubber Boots (2 sets) SpillMate Absorbent (80 lbs) Vehicle Tool Box containing following items: Screwdrivers: Standard 1/8, 3/16, 1/4, 5/16 (1) Phillips head #1 and #2 (1) Star Driver (1) Needle nose pliers (1 pair) Adjustable rib joint pliers, two (2) inch minimum capacity (1 pair) Adjustable wrenches: Eight (8 ) inch (1 each) Twelve (12 ) inch (1 each) A-24

25 Five (5) pound hammer (1) Rubber mallet (1) Electrical tape (20 yards) Duct tape (20 yards) Mechanic s wire (25 ft roll) Wire cutting pliers (1 pair) Complete set of open end and box wrenches and socket set, size 1/4 to 1 3/4 (both standard and metric equivalent). 6 LIQUIDATED DAMAGES / INVOICE REDUCTIONS It is recognized that in this contract, the VENDOR S performance and compliance with the Scope of Services shall be evaluated periodically by the DEPARTMENT On occurrences on which DEPARTMENT determines that the VENDOR does not meet or exceed the performance standards established herein, the DEPARTMENT shall reserve the right to assess the VENDOR penalties that shall be deducted from the monthly VENDOR invoice The reduction in payment as described herein on some infractions will continue to be applied daily until the VENDOR complies with the terms and conditions of the contract. 7 VENDOR REQUIREMENTS The DEPARTMENT shall be notified prior to any change in company ownership or corporate structure. The DEPARTMENT reserves the right to terminate the CONTRACT should there be any changes in the company ownership or corporate structure Workers compensation and employer's liability insurance as required by State statute, and as otherwise required by this Agreement. A-25

26 7.1.3 The VENDOR is responsible for any injury to persons(s) or damage to property(ies) that may occur in performing any of the contractual services being provided by the VENDOR under this CONTRACT / AGREEMENT as a result of negligence or intentional acts of misuse on the part of its personnel. 8 CONTRACT TERMINATION DUE TO NON-PERFORMANCE Reference is made to Paragraph 6 of the Contractual Services Agreement. Any necessary default action will be processed in accordance with DEPARTMENT Management Services Rule 60A-1.006(3), and as otherwise provided in this Agreement. 9 CONTRACT ADMINISTRATION The VENDOR shall be responsible for the Severe Incident Response Vehicle Services as described in the Scopes of Services. These responsibilities shall be carried out through planning, assignment, coordination, inspections, quality control, field operations, reporting, and other forms of administrative management required in optimizing services and support in compliance with terms specified herein. 10 DEPARTMENT DUTIES AND RESPONSIBILITIES The DEPARTMENT duties and responsibilities shall include, but are not limited to: Rejection of Operator(s) The DEPARTMENT reserves the right to reject SIRV Operators prior to being assigned duties Removal of Operator(s) The DEPARTMENT also reserves the right to require removal of any employee from this contract who cannot perform the duties, violates any of the SIRV Operator requirements described herein, or conducts themselves in a manner that reflects poorly on the DEPARTMENT. A-26

27 Inspection of SIRV Vehicles by the DEPARTMENT All SIRV Vehicles, Operators and their associated equipment, accessories and parts shall be subject to periodic inspection by the DEPARTMENT Any unsafe or poorly maintained vehicle, or improperly equipped vehicles, as determined by the DEPARTMENT shall be removed from service and replaced at no cost to the DEPARTMENT The VENDOR shall replace vehicle(s) removed from service within thirty (30) minutes of receiving notification to do so from the DEPARTMENT. 11. This Contract shall have two distinct dates to begin the Contract: Date of Execution (written Notice to Proceed) This date shall be consistent with the signed Contract between the DEPARTMENT and the VENDOR. The VENDOR shall hire and train personnel and purchase all required vehicles, equipment and ancillary components to meet this Scope of Services. The VENDOR shall NOT invoice the DEPARTMENT until work begins on the date of the written Notice to Begin Work. Date of Notice to Begin Work (written Notice to Begin Work) This date shall be no more than three (3) calendar months after the Date of Execution and shall be issued, in writing, by the DEPARTMENT, unless otherwise agreed upon, in writing, by both parties. The VENDOR shall meet all necessary requirements of this Contract prior to beginning work. The VENDOR shall begin accruing allowable Operator hours as described herein and shall only invoice the DEPARTMENT for these allowable hours, based on the current negotiated Contract hourly rate. A-27