TSC 856 Store & DC. Message Implementation Guideline. based on. 856 Ship Notice/Manifest X

Transcription

1 Message Guideline TSC 856 Store & DC based on 856 Ship Notice/Manifest X Version: 1.7 Variant: 1.0 Issue date: 10/19/2015 Updated: 4/8/2016 Author: TSC 1 Message Structure Segments... 4 Advance Ship Notice (ASN) Labeling Requirements ASN GS1-128 Diagram ASN GS1-128 Example... 33

2 EDI CONTACTS AND SUMMARY GENERAL INFORMATION EDI Department Phone (615) x4045 or x4037 Tractor Supply Company Fax (615) or (615) Virginia Way Brentwood, TN USA : ANSI X12 VAN: Sterling Commerce Phone (800) TSC s Store/DC TEST Interchange ID Qualifier: ZZ TSC s Store/DC TEST Sender ID: T (The production EDI ID will be supplied when you have completed testing.) TSC EDI Terminator and Separators Segment Terminator: ~ (tilde) Element Separator: * (asterisk) Sub-Element Separator: > (greater than sign) Repeating element: ^ (carrot) CAUTION: Any time a printable character is used to indicate the separation of data elements or segments, that control character cannot be used as data within the transmission. Some systems/network protocols may translate control characters when going from EBCDIC to ASCII and back. ISSUES CONTACT TRANSMISSION PROBLEM: AS2 Connectivity: edicoordinator@tractorsupply.com Did not receive an expected transmission TSC s EDI Department: (615) x4045 or x4037 Have a gap in interchange control numbers NEW STORE OR DC ADDRESSES: TSC Help Desk (866) MerchandiseCoordinators@TractorSupply.com PURCHASE ORDER CONTENT: Store/DC: MerchandiseCoordinators@TractorSupply.com Pricing, ship/cancel dates, case pack, SKU s, store location, quantities, ship to/ship from, FOB, terms, vendor part numbers, UPC code, etc. 997 Acknowledgements It is the vendor s responsibility to check their 997 reports for failed documents periodically throughout the day. EDI X12 Testing It is the vendor s EDI team s responsibility to pre-test the mapping before testing with TSC. TSC expects the test data to comply with the TSC EDI X12 specification.

3 Structure / Table of Contents Counter No Tag St MaxOcc Level Content ISA M 1 0 Interchange Control Header GS C 1 0 Functional Group Header ST M 1 0 Transaction Set Header BSN M 1 0 Beginning Segment for Ship Notice 0010 HL M Hierarchical Level - Shipment HL M 1 1 Hierarchical Level TD1 M 20 2 Carrier Details (Quantity and Weight) TD5 M 12 2 Carrier Details (Routing Sequence/Transit Time) REF M >1 2 Reference Identification DTM M 10 2 Date/Time Reference 0220 N1 M N1-N3-N N1 M 1 2 Name N3 C 2 3 Address Information N4 C 1 3 Geographic Location 0010 HL M Hierarchical Level - Order HL M 1 1 Hierarchical Level PRF M 1 2 Purchase Order Reference TD1 M 20 2 Carrier Details (Quantity and Weight) REF M >1 2 Reference Identification 0220 N1 C N N1 M 1 2 Name 0010 HL C Hierarchical Level - Tare (Pallet) HL M 1 1 Hierarchical Level MAN M >1 2 Marks and Numbers 0010 HL M Hierarchical Level - Item HL M 1 1 Hierarchical Level LIN M 1 2 Item Identification SN1 M 1 2 Item Detail (Shipment) PID M Product/Item Description DTM C 10 2 Date/Time Reference SE M 1 0 Transaction Set Trailer GE C 1 0 Functional Group Trailer IEA M 1 0 Interchange Control Trailer Page: 3 / 34

4 Segments ISA M 1 0 Interchange Control Header ISA 01 I01 Authorization Information M ID 2/2 Qualifier ISA 02 I02 Authorization Information M AN 10/10 ISA 03 I03 Security Information Qualifier M ID 2/2 ISA 04 I04 Security Information M AN 10/10 ISA 05 I05 Interchange ID Qualifier M ID 2/2 ISA 06 I06 Interchange Sender ID M AN 15/15 Your ISA ID ISA 07 I05 Interchange ID Qualifier M ID 2/2 ISA 08 I07 Interchange Receiver ID M AN 15/15 TSC's ISA ID ISA 09 I08 Interchange Date M DT 6/6 YYMMDD ISA 10 I09 Interchange Time M TM 4/4 ISA 11 I10 Interchange Control s Identifier M ID 1/1 U U.S. EDI Community of ASC X12, TDCC, and UCS ISA 12 I11 Interchange Control Version Number M ID 5/ Draft s for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997 ISA 13 I12 Interchange Control Number M N0 9/9 ISA 14 I13 Acknowledgment Requested M ID 1/1 0 No Acknowledgment Requested ISA 15 I14 Usage Indicator M ID 1/1 P Production Data T Test Data ISA 16 I15 Component Element Separator M AN 1/1 ISA*00* *00* *01*XXXXXXXXXXXXXXX*ZZ* T *140626*0934*U*00401* *0*T*> Page: 4 / 34

5 GS C 1 0 Functional Group Header GS Functional Identifier Code M ID 2/2 SH Ship Notice/Manifest (856) GS Application Sender's Code M AN 2/15 Your GS ID GS Application Receiver's Code M AN 2/15 TSC's GS ID GS Date M DT 8/8 YYYYMMDD GS Time M TM 4/8 GS Group Control Number M N0 1/9 GS Responsible Agency Code M ID 1/2 X Accredited s Committee X12 GS Version / Release / Industry Identifier Code GS*SH*XX* * *0934*1*X*004010~ M AN 1/ Draft s Approved for Publication by ASC X12 Procedures Review Board through October 1997 Page: 5 / 34

6 ST M 1 0 Transaction Set Header ST Transaction Set Identifier Code M ID 3/3 856 Ship Notice/Manifest ST Transaction Set Control Number M AN 4/9 ST*856*0001~ Page: 6 / 34

7 BSN M 1 0 Beginning Segment for Ship Notice BSN Transaction Set Purpose Code M ID 2/2 00 Original BSN Shipment Identification M AN 2/30 Unique number to represent the shipment. It must be unique for 365 days. Do not repeat this number in subsequent shipments. BSN Date M DT 8/8 YYYYMMDD BSN Time M TM 6/6 HHMMSS BSN*00*SHIPMENTID1* *093400~ Page: 7 / 34

8 0010 HL M Hierarchical Level - Shipment HL M 1 1 Hierarchical Level HL Hierarchical ID Number M AN 1/12 HL Hierarchical Parent ID Number O AN 1/12 HL Hierarchical Level Code M ID 1/2 S Shipment HL*1**S~ Page: 8 / 34

9 0010 HL M Hierarchical Level - Shipment TD1 M 20 2 Carrier Details (Quantity and Weight) TD Packaging Code M AN 3/5 PLT Pallet All X12 codes are accepted TD Lading Quantity M N0 1/5 TD Weight Qualifier M ID 1/2 G Gross Weight N Actual Net Weight TD Weight M R 1/10 TD Unit or Basis for Measurement Code M ID 2/2 LB Pound TD1*CTN*9****G*90*LB~ Page: 9 / 34

10 0010 HL M Hierarchical Level - Shipment TD5 M 12 2 Carrier Details (Routing Sequence/Transit Time) TD Routing Sequence Code O ID 1/2 TD Identification Code Qualifier M ID 1/2 2 Carrier Alpha Code (SCAC) TD Identification Code M AN 3/4 SCAC ( Carrier Alpha Code) Use CPU for customer pick up. TD Routing O AN 1/35 TD5**2*CNWY**Carrier Name~ Page: 10 / 34

11 0010 HL M Hierarchical Level - Shipment REF M >1 2 Reference Identification REF Reference Identification Qualifier M ID 2/3 CN Carrier's Reference Number (PRO/Invoice) BM Bill of Lading Number REF Reference Identification M AN 1/30 Only one is required, Carrier s Reference Number is preferred; If the Carrier s Reference Number is not available, the bill of lading number for the shipment is required REF*CN*PRONUMBER~ Page: 11 / 34

12 0010 HL M Hierarchical Level - Shipment DTM M 10 2 Date/Time Reference DTM Date/Time Qualifier M ID 3/3 011 Shipped DTM Date M DT 8/8 YYYYMMDD DTM Time O TM 6/6 HHMMSS DTM*011* *111000~ Page: 12 / 34

13 0220 N1 M N1-N3-N N1 M 1 2 Name N Entity Identifier Code M ID 2/3 ST Ship To SF Ship From N Name M AN 1/60 N Identification Code Qualifier M ID 1/2 All values supported 91 Assigned by Seller or Seller's Agent 92 Assigned by Buyer or Buyer's Agent N Identification Code M AN 4/80 All TSC store and distribution centers are 4 digits numeric. If the list that you have is three digits please add a leading zero to the number. Franklin DC is 499, the EDI value is The N104 value for the ship from should be your DUNS+4 or a unique ship from ID N1*ST*FRANKLIN DC*92*0499~ Page: 13 / 34

14 0220 N1 M N1-N3-N N3 C 2 3 Address Information N Address Information C AN 1/55 Required for the SF ship from address. N Address Information O AN 1/55 Required for the SF ship from address. N3*100 RAINES DRIVE*ADDRESS LINE TWO IF NEEDED~ Page: 14 / 34

15 0220 N1 M N1-N3-N N4 C 1 3 Geographic Location N City Name C AN 2/30 Required for the SF ship from address. N State or Province Code C ID 2/2 Required for the SF ship from address. N Postal Code C ID 3/15 Required for the SF ship from address. N Country Code O ID 2/3 Required for the SF ship from address. N4*FRANKLIN*KY*42134*US~ Page: 15 / 34

16 0010 HL M Hierarchical Level - Order HL M 1 1 Hierarchical Level HL Hierarchical ID Number M AN 1/12 HL Hierarchical Parent ID Number M AN 1/12 HL Hierarchical Level Code M ID 1/2 O Order HL*X*X*O~ Page: 16 / 34

17 0010 HL M Hierarchical Level - Order PRF M 1 2 Purchase Order Reference PRF Purchase Order Number M AN 1/22 TSC's 10 digit purchase order number or 7 digit store/special order number. PRF Date O DT 8/8 YYYYMMDD PRF* *** ~ Page: 17 / 34

18 0010 HL M Hierarchical Level - Order TD1 M 20 2 Carrier Details (Quantity and Weight) TD Packaging Code M AN 3/5 PLT Pallet All X12 codes are accepted TD Lading Quantity M N0 1/5 TD Weight Qualifier M ID 1/2 N Actual Net Weight G Gross Weight TD Weight M R 1/10 TD Unit or Basis for Measurement Code M ID 2/2 LB Pound TD1*CTN*9****G*9*LB~ Page: 18 / 34

19 0010 HL M Hierarchical Level - Order REF M >1 2 Reference Identification REF Reference Identification Qualifier M ID 2/3 IA Internal Vendor Number The qualifier IA is for the TSC vendor number which is a turn around from the 850. REF Reference Identification M NO 6/6 REF*IA*500000~ Page: 19 / 34

20 0220 N1 C N N1 M 1 2 Name N Entity Identifier Code M ID 2/3 Z7 Mark-for Party The Z7 qualifier is mandatory for the Cross Dock Orders. Only send for Cross Dock orders. N Name C AN 1/60 N Identification Code Qualifier C ID 1/2 92 Assigned by Buyer or Buyer's Agent N Identification Code C AN 4/4 Four digit store number N1*Z7*STORE 1234*92*1234~ Page: 20 / 34

21 0010 HL C Hierarchical Level - Tare (Pallet) HL M 1 1 Hierarchical Level HL Hierarchical ID Number M AN 1/12 HL Hierarchical Parent ID Number M AN 1/12 HL Hierarchical Level Code M ID 1/2 T Shipping Tare HL*X*X*T~ Page: 21 / 34

22 0010 HL C Hierarchical Level - Tare (Pallet) Either the Tare or Pack is Mandatory MAN M >1 2 Marks and Numbers MAN Marks and Numbers Qualifier M ID 1/2 GM SSCC-18 and Application Identifier MAN Marks and Numbers M AN 20/20 This number must be unique for 365 days. Do not send duplicates. MAN*GM* ~ The SSCC number has the following structure: 1. The first digit is extended digit and assigned by the company. For historical reasons 0 is used to indicate that the container is a case or carton. 2. The next 16 digits are the manufacturer code, followed by the serial number of this container. The manufacturer code (or company code) is assigned by GS1 (formerly known as UCC/EAN organization). The serial number identifies this merchandise container and assigned by the manufacturer. The manufacturer should not reuse the serial number within a certain time frame, for example, 1 year. The company code normally comprises 7 or 8 digits. Therefore, the serial number can be 9 or 8 digits. 3. The SSCC-18 check digit. Do not confuse it with Code128 check digit. The check digit is to ensure that the data is correctly entered. It is part of the data encoded into the barcode. A receiving system is required to validate this check digit, so you should get it correct at the first place. For each carton/pallet tracked, a unique SSCC is required. An ASN (Advance Ship Notice) may contain multiple SSCCs. Print date: 2/15/2016 Page: 22 / 34

23 0010 HL M Hierarchical Level - Item HL M 1 1 Hierarchical Level HL Hierarchical ID Number M AN 1/12 HL Hierarchical Parent ID Number M AN 1/12 HL Hierarchical Level Code M ID 1/2 I Item HL*X*X*I~ Page: 23 / 34

24 0010 HL M Hierarchical Level - Item LIN M 1 2 Item Identification LIN Assigned Identification O AN 1/20 LIN Product/Service ID Qualifier M ID 2/2 UP U.P.C. Consumer Package Code ( ) EN European Article Number (EAN) ( ) LIN Product/Service ID M AN 12/13 LIN Product/Service ID Qualifier C ID 2/2 VN Vendor's (Seller's) Item Number LIN Product/Service ID C AN 1/48 LIN Product/Service ID Qualifier C ID 2/2 IN Buyer's Item Number LIN Product/Service ID C N0 7/7 TSC SKU number LIN Product/Service ID Qualifier C ID 2/2 LT Lot Number LIN Product/Service ID C AN 1/48 Required for items that have an expiration date. LIN Product/Service ID Qualifier C ID 2/2 CH Country of Origin Code LIN Product/Service ID C AN 1/48 Three digit ISO country of origin code. Each UPC/SKU should be reported once per UCC128 label. Do not send duplicate UPC/SKUs in the same UCC128, you should consolidate duplicates into one line entry. LIN*10*UP* *VN*VENDORITEMNUM*IN* *LT*B1234*CH*USA~ Page: 24 / 34

25 0010 HL M Hierarchical Level - Item SN1 M 1 2 Item Detail (Shipment) SN Assigned Identification O AN 1/20 SN Number of Units Shipped M R 1/10 Do not send zero quantities. SN Unit or Basis for Measurement Code SN1*10*9*EA~ M ID 2/2 This has to be the same UOM from the 850 purchase order. This will be part of vendor compliance. Page: 25 / 34

26 0010 HL M Hierarchical Level - Item PID M Product/Item Description PID Item Description Type M ID 1/1 PID Description M AN 1/80 PID*F****YOUR PRODUCT DESCRIPTION GOES HERE~ Page: 26 / 34

27 0010 HL M Hierarchical Level - Item DTM C 10 2 Date/Time Reference DTM Date/Time Qualifier C ID 3/3 036 Expiration This is required for food vendors with products containing an expiration date. DTM Date C DT 8/8 DTM*036* ~ Page: 27 / 34

28 SE M 1 0 Transaction Set Trailer SE Number of Included Segments M N0 1/10 SE Transaction Set Control Number M AN 4/9 SE*26*0001~ Page: 28 / 34

29 GE C 1 0 Functional Group Trailer GE Number of Transaction Sets M N0 1/6 Included GE Group Control Number M N0 1/9 GE*1*1~ Page: 29 / 34

30 IEA M 1 0 Interchange Control Trailer IEA 01 I16 Number of Included Functional M N0 1/5 Groups IEA 02 I12 Interchange Control Number C N0 9/9 IEA*1* ~ Page: 30 / 34

31 Advance Ship Notice (ASN) Labeling Requirements An EDI 856 Advance Ship Notice, or more commonly known as an ASN, is an electronic transaction that allows us to upload receiving data directly in to the TSC inventory system and eliminate data entry. When an ASN is transmitted in advance of the receipt of a shipment, we are able to verify this information against our purchase order and determine that what you have shipped us is what we ordered. Complete and accurate ASN s will ensure efficient receipt of your products. Please see the Documents and Form Library for complete TSC ASN EDI specifications. The following are required for all ASN shipments: All shipments must have compliant GS1-128 label Use a 4 x 6 standard size label Labels must be placed in an upright position Entire label must be visible Label ink cannot be smudged and must scan accurately Two identical pallet labels must be applied to adjacent sides of each pallet. Labels must be placed in the top right quadrant of the pallet. Labels are not usable or valid unless they are accompanied by a valid 856 ASN Page: 31 / 34

32 ASN GS1-128 Diagram All ASN shipments must contain the following GS1-128 shipping label. Required Content by Label Zone Shaded Zones Contain Required Content Un-shaded Zones May Contain Optional Content Zone A From: literal / Complete vendor name and address Zone B To: literal / Complete DC/Store ship-to name and address Zone C Reserved for Vendor use Zone D Reserved for Vendor use Zone E PO Number: literal / Purchase order number in a readable format and bar code Zone F Reserved for Vendor use Zone G Case/Pallet of Total Case(s)/Pallet(s) per DC/Store literal / 1 of 3, 2 of 3, 3of 3 Zone H DC/Store: literal / Store Number Zone I 20 digit Serial Shipping Container Code in a readable format and bar code Page: 32 / 34

33 ASN GS1-128 Example All pallets must be placed in the trailer with the label facing out towards the door. Page: 33 / 34

34 TSC 856 Change Log 09/24/2014: DTM (HL Item level) Added new qualifier for the DTM segment 10/29/2014: MAN02 is min/max 20 characters and is to be unique for 365 days, page 22 10/29/2014: LIN, each UPC/SKU should be reported once in each MAN loop. Do not send duplicate UPC/SKU s in the same MAN loop 11/18/2014: Added the Tare/Pallet HL in support of the SOTI structure 07/10/2015: Corrected the TSC EDI ID; Additional GS1-128 label information, page 31 10/19/2015: Removed the pack loop in support of the SOTI structure; GS1-128 label requirements updated, page 31 02/25/2016: REF clarification for pro-number, page 11; Removed DTM for estimated delivery date, page 12; Removed DTM for manufactured date, page27; N1 clarification for cross dock orders, page 20; GS1-128 label information updated, page 31 03/04/2016: GS1-128 Label information updated, page 31 04/08/2016: Removed the PID02 & PID03 elements, page 26; Updated the REF Usage/Remark, page 11 Page: 34 / 34