Electronic Data Interchange Implementation Guide
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1 Electronic Data Interchange Implementation Guide ANSI X12 Page 1 of 12
2 Hill- Rom EDI Trading Partner Information Hill-Rom EDI Contact: Judy Murrell Phone Number: Address: Fax Number: Hill-Rom VAN: Sterling Commerce Connect Note: SFTP or FTP is another option ANSI X12 Transaction Sets: Separator * 2A Sub- Separator > 3E Segment Terminator ~ 7E Hill-Rom Trading Partner ID: 12 / Production 12 / SFTP Testing NOTE: Hill-Rom is a global company and we may potentially send special language characters. Page 2 of 12
3 860 PURCHASE ORDER CHANGE DATA SEGMENT SEQUENCE Summary Segment ID Name Required ST Transaction Set Segment Mandatory BCH Beginning Segment for PO Change Mandatory CUR Currency Optional REF Reference Number Conditional PER Administrative Communication Contact Optional FOB F.O.B. Related Instructions Optional ITD Terms of Sale/Deferred Terms of Sale Optional N9 Reference Identification Optional MSG Message Text Conditional N1 Name Conditional N3 Address Information Conditional N4 Geographic Location Conditional Segment ID Name Required POC Line Item Change Mandatory PID Product/Item Description Optional DTM Date/Time Reference Mandatory MSG Message Text Conditional N1 Name Conditional N2 Additional Name Information Conditional N3 Address Information Conditional N4 Geographic Location Conditional Segment ID Name Required CTT Transaction Totals Optional AMT Monetary Amount Optional SE Transaction Set Trailer Mandatory Page 3 of 12
4 ST ST Transaction Set ID M ID 3/3 850 Purchase Order ST Transaction Set Control Number Internally Assigned Number M AN 4/9 ST*850* BCH BCH Transaction Set Purpose Code M ID 2/2 00 Original BCH02 92 PO Type Code M ID 2/ Change BCH Purchase Order Number M AN 1/22 BCH Change Order Sequence Number O AN 1/8 BCH Purchase Order Date YYYYMMDD O DT 8/8 BEG*00*NE* O *** CUR CUR01 98 Entity Identifier Code M AN 2/3 BY Buying Party CUR Currency Code USD United States Dollars EUR Europe Euros M ID 3/3 CUR*BY*USD Page 4 of 12
5 REF REF Reference Identification Qualifier C ID 2/3 CO Direct Ship Customer Order Number OI Original Invoice Number (Blanket PO) REF Reference Identification Order Number C AN 1/30 REF*CO*SH NOTE: Used for drop ship orders or hot releases to a blanket purchase order. PER PER Contact Function Code BD Buyer PER02 93 Name O AN 1/60 Buyer Name PER Comm. No. Qualifier TE Telephone PER Comm. Number C AN 1/80 Phone Number PER Comm. No. Qualifier FX FAX PER Comm. Number C AN 1/80 Fax Number PER Comm. No. Qualifier EM PER Comm. Number C AN 1/80 PER*BD*Riley, Dawn M*TE* *FX* * EM*Michelle_Riley@Hill-Rom.com Page 5 of 12
6 FOB FOB Reference Identification Qualifier BP Paid By Buyer PS Paid By Seller FOB Description O AN 1/80 FOB*BP**FOB Ship Point ITD ITD Terms Type Code ZZ Mutually Defined ITD Description O AN 1/80 ITD*ZZ***********NET 30 DAYS N9 N Ref. Id. Qualifier C ID 2/3 KD Special Instructions N Ref. Identification INT C AN 1/30 N9*KD*INT NOTE: One or more occurrences of the MSG segment are used with the N9 segment. Page 6 of 12
7 MSG MSG Free-Form Message Text O AN 1/60 MSG*THIS ORDER HAS SPECIAL INSTRUCTIONS N1 N Entity ID Code C ID 2/3 ST Ship To BT Bill To SE Seller N Name C AN 1/60 Company Name N ID Code Qualifier C ID 1/2 92 Assigned by Buyer or Buyer s agent N ID Code Entity Number C ID 2/80 N1*BT*Hill-Rom, Inc.*92*99632 NOTE: The Ship To Segments will only be used for direct shipment to a Hill-Rom customer. Purchase Orders that ship to Hill-Rom will be given at the detail level. N3 N Address Line 1 C AN 1/55 N Address Line 2 C AN 1/55 N3*1069 State Rt 46 E Page 7 of 12
8 N4 N City Name C AN 2/30 N State Code C ID 2/2 N Postal Code C ID 3/15 Zip Code (5 or 9 digits) N Country Code C AN 3/3 N4*Batesville*IN*47006*UNI POC POC Assigned Identification M AN 1/20 Purchase Order Line Number POC Change or Response Type Code M ID 2/2 AI Add Additional Items CA Changes to Line Items POC Quantity Ordered M R 1/15 POC Unit of Measure Code M ID 2/2 POC Exponent - Unit Price M R 1/15 POC Product/Service ID Qualifier VN Vendor s Item Number POC Product/Service ID C AN 1/48 Vendor s Item Number POC Product/Service ID Qualifier IN Buyer s Item Number POC Product/Service ID C AN 1/48 Buyer s Item Number POC Product/Service ID Qualifier PW Part Drawing POC Product/Service ID Part Drawing C AN 1/48 -- Continued on next page -- POC Product/Service ID Qualifier DV Drawing Revision POC Product/Service ID Drawing Revision POC Product/Service ID Qualifier AV Additional ID Mfg Assigned C ID 2/2 C AN 1/48 Page 8 of 12
9 POC Upholstery Color C AN 1/48 POC Product Service ID Qualifier AV Additional ID Mfg Assigned POC Laminate Color C AN 1/48 POC Product Service ID Qualifier AV Additional ID Mfg Assigned POC Finish Color C AN 1/48 POC Product Service ID Qualifier AV Additional ID Mfg Assigned POC Internal Intrastat Code C AN 1/48 POC*1*CF*4**UN*61.80**VN*49135*IN*P36*PW*41*DV*3*AV*RED*AV*WHITE*AV*BLUE**AV*D922 NOTE: Max use 100,000. Multiple PID segments can be used in association with each occurrence of this segment for special product notes. PID PID Item Description Type O ID 1/1 F Free-Form PID Description Item Description O AN 1/80 PID*F****Deliver to Door D16 DTM DTM Date/Time Qualifier M AN 3/3 002 Delivery Requested DTM Date M DT 8/80 DTM*002* Page 9 of 12
10 MSG MSG Free-Form Message Text C AN 1/60 MSG*Deliver to Door D16, Hill-Rom Distribution Center, Country Road 300 East, Batesville, Indiana N1 N Entity ID Code C ID 2/3 ST Ship To N Name C AN 1/60 Free-form Name N ID Code Qualifier C ID 1/2 92 Assigned by Buyer or Buyer s agent N ID Code Code identifying a party or other code C AN 2/80 N1*ST* Ritter Plant East End*92*99632 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. N2 N Address Information C AN 1/55 N Address Information C AN 1/55 N2*Dock R33 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. Page 10 of 12
11 N3 N Address Information C AN 1/55 N Address Information C AN 1/55 N3*Co. Rd. 300 East*Door R33 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. N4 N City Name C AN 2/30 N State Code C ID 2/2 N Postal Code C ID 3/15 Zip Code (5 or 9 digits) N Country Code C ID 2/3 N4*Batesville*IN*47006*US NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. CTT Summary CTT Number of Line Items Total Number of Purchase Order Lines (Segment PO1 occurrences) O N0 1/6 CTT*1 Page 11 of 12
12 AMT Summary AMT Amount Qualifier Code O ID 1/3 TT Total Transaction Amount AMT Monetary Amount Total Cost of Purchase Order O R 1/18 AMT*TT* SE Summary SE01 96 Number of Included Segments M N0 1/10 Total Segments in Transaction, including ST and SE SE Transaction Set Control Number Internally Assigned Number M AN 4/9 SE*11* Page 12 of 12
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