Central Services. Fleet Services. Asset Management. Purchasing Services

Transcription

1 Central Services Asset Management Fleet Services Purchasing Services 1

2 Mission Statement Provide excellent customer service to County departments and agencies, ensuring the best value and most efficient performance of asset management, fleet services, and purchasing services. 2

3 Central Services FY17 18 Adopted Budget $4,792,289 $490,203 $424,893 $3,877,193 Asset Management Purchasing Services Fleet

4 ASSET MANAGEMENT Main areas of responsibility Inventory and physical tracking of all County owned property ensuring accountability of assets Sale and redistribution of all County owned surplus property Financial tracking, accumulation, and depreciation of all County owned capital property in the SAP Asset Module

5 ASSET MANAGEMENT Annual inventory of over 25,000 assets conducted by 3 Property Control Agents Tracking of over 33,000 total County owned capital assets Required by Florida Statute 274 Tangible Personal Property Owned By Local Governments, the Rules of the Chief Financial Officer of the State of Florida, and County policy

6 ASSET MANAGEMENT Redistribution and Sale of Surplus Property Average of $615,000 in sales revenue per year over the past 3 years brought back into the County s coffers Average of 6,725 pieces of County property sold and put back into use per year over the past years (inventory and non inventory items) Auctions are conducted online through our vendor and linked through other sources such as Craigslist by item description and our own web page (

7 ASSET MANAGEMENT Annual CAFR reporting contribution for over $790 million in Total Governmental Activities for Capital Assets (CAFR 2016, p. 23) Tracking and posting all County construction projects in the Asset Module Tracking and posting all County land acquisitions Adding, posting, and tracking all of the Constitutional Officer s capital asset acquisitions

8 Asset Management Asset Management generates revenue for County agencies through the collection and sale of surplus property. $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $ Asset Management Program Budget Revenue Generated for County Agencies 8

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10 Central Fleet 1 Fleet Manager 1 Operations Support Technician 6 Mechanics 1 Contracted NAPA Warehouse Manager

11 Central Fleet Consists of: 38 Sedans 494 Pick up trucks, Vans, SUVs 107 Construction & Heavy Equipment 140 Trailers 203 Generators 20 Miscellaneous vehicles

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16 What is not Central Fleet Members of other County Fleets include: Fire Trucks Sheriffs vehicles School vehicles Landfill equipment SCAT busses and vehicles Mosquito Control vehicles

17 Primary Missions Provide scheduled maintenance for County vehicles. Provide repair service for County Vehicles. Provide gasoline and diesel fuel for the County and State vehicles. Provide maintenance for 203 emergency and back up generators.

18 Preventive Maintenance Conducts routine maintenance on all Central Fleet vehicles. Maintenance may be performed at the Central Fleet Garage or at work sites. Goal is to keep vehicle is service for as long as possible.

19 Fueling Services Operate 9 self service fueling sites throughout the County. Gasoline at all 9 sites and diesel fuel at 7 of the sites. Coordinate fueling for County Emergency generators. Last year we pumped about 426,000 gallons of unleaded and 379,000 gallons of diesel.

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21 Generators Provide routine maintenance for back up generators at non critical locations;» Parks» Community Centers Provide routine maintenance for emergency generators at critical locations;» Wastewater Treatment Plants» Emergency Shelters» Sewage Lift Stations» Emergency Operations Center» Fire Stations

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23 Purchasing Services Competitive acquisition of commodities and services Contract monitoring and review Ensure compliance with federal, state, and local regulations for procurement and contracting actions Doing business with the County

24 Purchasing Services Competitive acquisition of commodities and services Contract monitoring and review Ensure compliance with federal, state, and local regulations for procurement and contracting actions 24

25 Purchasing Services Increased Countywide Savings Reviewing capital requests, consolidating department requirements, leveraging larger volume purchases, and negotiating with suppliers. Improved contract monitoring by auditing contracts to ensure proper contract pricing. Participation with cooperative purchasing groups 25

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27 Questions?