Fleet Service Agency Mission Agency Overview
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- Anis Hawkins
- 6 years ago
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1 Fleet Service Agency Mission The mission of the Fleet Service Division is to provide a safe and reliable fleet of diverse equipment as needed for all user agencies, and provide fleet services with a concentrated effort toward a comprehensive preventive maintenance program at a competitive cost. Agency Overview The Agency manages and administers the municipal fleet, including maintenance, vehicle inspection, repair and replacement of vehicles for all City agencies except the Water Utility and Metro Transit. Budget Overview Service Fleet Maintenance Procurement Total $ $ $ $ $ $ Major Revenues (1,699,904) (1,127,600) (1,127,600) (1,680,630) (6,630,694) (6,587,407) Salaries 2,401,327 2,750,357 2,750,357 2,561,219 2,561,219 2,575,735 Fringe Benefits 1,006,955 1,015,334 1,015,334 1,098,765 1,098,765 1,072,990 Supplies 7,271,704 6,263,842 6,263,842 6,960,969 6,284,392 6,284,392 Purchased Services 1,008, , , , , ,615 Debt/Other Financing Uses 4,896,302 5,439,966 5,439,966 5,790,786 11,056,934 11,024,906 InterDepartmental Charges 201, , , , , ,440 InterDepartmental Billings (15,144,630) (15,581,769) (15,581,769) (16,375,814) (15,939,083) (15,939,083) Transfers Out 58,168 61,628 61, , , ,412 Total $ $ $ $ $ $ 2016 Budget Highlights The adopted budget includes $128,880 for replacement of squad cars and skidsteers. The budget reflects increased Fleet rates to fully recover depreciation costs of the City fleet and begin to address a deficit in the Fleet Service internal service fund. Agency Fleet budgets reflect the increased rate. Changes from the Executive budget to adopted reflect technical adjustments made to the fleet rate.
2 Service: Fleet Maintenance Procurement Service Description This service includes the purchase and preparation of fleet equipment used by City agencies, the provision of inhouse repairs, and the purchase of outside repair and maintenance services. The vehicles provided are the type and design to satisfy the service needs of user agencies. Equipment is replaced according to operating parameters and budgeted funding. Major 2014 Actual 2015 Adopted 2016 Request 2016 Executive 2016 Adopted Change Revenues (1,699,904) (1,127,600) (1,680,630) (6,630,694) (6,587,407) (5,459,807) Salaries 2,401,327 2,750,357 2,561,219 2,561,219 2,575,735 (174,622) Fringe Benefits 1,006,955 1,015,334 1,098,765 1,098,765 1,072,990 57,656 Supplies 7,271,704 6,263,842 6,960,969 6,284,392 6,284,392 20,550 Purchased Services 1,008, , , , ,615 5,815 Debt/Other Financing Uses 4,896,302 5,439,966 5,790,786 11,056,934 11,024,906 5,584,940 InterDepartmental Charges 201, , , , , ,998 InterDepartmental Billings (15,144,630) (15,581,769) (16,375,814) (15,939,083) (15,939,083) (357,314) Transfers Out 58,168 61, , , ,412 39,784 Total $ $ $ $ $ $
3 Adopted Requested Executive Adopted Position Title CGRG FTEs Amount FTEs Amount FTEs Amount FTEs Amount Fleet Service Superintendent , , , ,379 Fleet Operations Manager , , , ,714 Fleet Program Manager , , , ,710 Public Works Gen. Foreperson , , , ,025 Administrative Assistant , , , ,643 Fleet Technician ,362, ,283, ,283, ,290,720 Facility Maintenance Worker , , , ,287 Master Auto Body Technician , , , ,195 Welder , , , ,658 Fleet Service Parts Leadwkr , , , ,358 Auto Maintenance Worker , , , ,472 Fleet Parts Technician , , , ,620 Fleet Tire Technician , , , ,545 Operations Clerk , , , ,716 Auto Maintenance Worker , , , ,064 Auto Maintenance Worker ,346 Parts Room Assistant , , , ,698 Budgeted Salary Savings (54,794) (209,917) (209,917) (209,917) Net Permanent Salaries $ 2,527, $ 2,325, $ 2,325, $ 2,339,888
4 Supplies OFFICE SUPPLIES 1,938 2,000 2,000 2,000 2,000 2,000 COPY PRINTING SUPPLIES 2,063 1,500 1,500 2,000 2,000 2,000 SOFTWARE LICENSES & SUPPLIES 2,480 3,500 3,500 7,605 7,605 7,605 POSTAGE BOOKS AND SUBSCRIPTIONS 2,248 2,500 2,500 2,500 2,500 2,500 WORK SUPPLIES 119,185 92,000 92,000 92,000 92,000 92,000 SAFETY SUPPLIES 2,544 2,820 2,820 3,220 3,220 3,220 BUILDING 430 BUILDING SUPPLIES 7,781 5,900 5,900 5,900 5,900 5,900 FERTILIZERS AND CHEMICALS 550 MACHINERY AND EQUIPMENT 990, , ,878 1,280,000 1,408,800 1,408,800 EQUIPMENT SUPPLIES 1,718,232 1,579,968 1,579,968 1,579,968 1,579,968 1,579,968 TIRES 354, , , , , ,689 GASOLINE 1,347,411 1,215,457 1,215,457 1,215, , ,040 DIESEL 2,517,799 2,214,580 2,214,580 2,214,580 1,761,620 1,761,620 LUBRICANTS 203, , , , , ,000 STREET LIGHT SUPPLIES 138 Total $ 7,271,704 $ 6,263,842 $ 6,263,842 $ 6,960,969 $ 6,284,392 $ 6,284,392 Purchased Services NATURAL GAS 12,799 10,500 10,500 10,500 10,500 10,500 ELECTRICITY 41,154 40,000 40,000 40,000 40,000 40,000 WATER 6,631 6,000 6,000 10,440 10,440 10,440 TELEPHONE 5,806 5,300 5,300 5,300 5,300 5,300 CELLULAR TELEPHONE 5,295 6,500 6,500 6,500 6,500 6,500 BUILDING IMPROV REPAIR MAINT 9,548 10,500 10,500 10,500 10,500 10,500 PROCESS FEES RECYCLABLES OFFICE EQUIPMENT REPAIR (198) COMMUNICATION DEVICE RPR MAIN 29,063 30,000 30,000 30,000 30,000 30,000 EQUIP IMPROV REPAIR MAINT 78,147 55,500 55,500 55,500 55,500 55,500 VEHICLE REPAIR AND MAINTENANCE 740, , , , , ,000 LEASE RENTAL OF EQUIPMENT 23,000 23,000 23,000 23,000 23,000 CONFERENCES AND TRAINING 4,544 13,000 13,000 13,000 13,000 13,000 MEMBERSHIPS 2,157 2,000 2,000 2,000 2,000 2,000 UNIFORM LAUNDRY 11,517 11,600 11,600 11,600 11,600 11,600 ARBITRATOR AUDIT SERVICES 1,276 1,300 1,300 1,300 1,300 1,300 DELIVERY FREIGHT CHARGES 2,000 3,000 3,000 3,000 3,000 3,000 CONSULTING SERVICES 1,375 1,375 1,375 1,375 ADVERTISING SERVICES 1, INSPECTION SERVICES 12,351 3,500 3,500 3,500 3,500 3,500 PARKING TOWING SERVICES 40,102 25,000 25,000 25,000 25,000 25,000 PERMITS AND LICENSES 2,714 3,000 3,000 3,000 3,000 3,000 Total $ 1,008,526 $ 912,800 $ 912,800 $ 918,615 $ 918,615 $ 918,615 Debt and Other Financing Uses INTEREST 868, , ,017 1,024,638 1,024, ,676 PRINCIPAL 4,027,914 4,539,949 4,539,949 4,766,148 4,766,148 4,796,082 DEPRECIATION 5,266,148 5,266,148 Total $ 4,896,302 $ 5,439,966 $ 5,439,966 $ 5,790,786 $ 11,056,934 $ 11,024,906
5 InterDepartmental Charges ID CHARGE FROM INFORMATION TEC ID CHARGE FROM ENGINEERING 27,065 27,065 27,065 27,065 27,065 27,065 ID CHARGE FROM FLEET SERVICES 166, , , , , ,875 ID CHARGE FROM TRAFFIC ENGINEE 7,709 4,013 4,013 5,500 5,500 5,500 Total $ 201,552 $ 265,442 $ 265,442 $ 624,678 $ 548,440 $ 548,440 InterDepartmental Billings ID BILLING TO INFORMATION TEC (1,702) (10,000) (10,000) ID BILLING TO FIRE (2,328,779) (2,332,600) (2,332,600) ID BILLING TO POLICE (2,085,277) (2,036,500) (2,036,500) ID BILLING TO PUBLIC HEALTH M (61,961) (61,400) (61,400) ID BILLING TO ENGINEERING (334,310) (35,000) (35,000) ID BILLING TO FLEET SERVICES (166,777) (234,000) (234,000) (16,368,314) (15,747,178) (15,939,083) ID BILLING TO STREETS (7,460,465) (7,747,886) (7,747,886) ID BILLING TO TRAFFIC ENGINEE (514,363) (573,500) (573,500) ID BILLING TO LIBRARY (4,768) (4,000) (4,000) ID BILLING TO PARKS (1,775,653) (1,889,233) (1,889,233) ID BILLING TO BUILDING INSPEC (6,319) (14,800) (14,800) ID BILLING TO MONONA TERRACE (6,415) (6,900) (6,900) ID BILLING TO GOLF COURSES (217,764) (190,000) (190,000) ID BILLING TO PARKING (99,665) (90,000) (90,000) ID BILLING TO SEWER (203,250) (203,250) ID BILLING TO STORMWATER (95,000) (95,000) ID BILLING TO WATER (8,318) (7,500) (7,500) (7,500) ID BILLING TO CDA (72,095) (50,200) (50,200) Total $ (15,144,630) $ (15,581,769) $ (15,581,769) $ (16,375,814) $ (15,747,178) $ (15,939,083) Revenue FEDERAL REVENUES OPERATING (41,277) (35,500) (35,500) (35,500) REIMBURSEMENT OF EXPENSE (27,963) (25,000) (25,000) (25,000) (25,000) (25,000) FUEL TAX REFUND (61,750) (60,000) (60,000) (60,000) (60,000) (60,000) MISCELLANEOUS REVENUE (94,877) (97,000) (97,000) (97,000) (97,000) (97,000) SALE OF ASSETS (358,915) (600,600) (600,600) (600,600) (600,600) (600,600) TRADE IN ALLOWANCE (300,105) (275,000) (275,000) (426,000) (554,800) (554,800) FUND BALANCE APPLIED (654,736) (5,013,169) (4,777,977) TRANSFER IN FROM GENERAL (7,983) (366,530) (366,530) (366,530) TRANSFER IN FROM OTHER RESTRIC (25,000) (25,000) (25,000) (25,000) (25,000) TRANSFER IN FROM FLEET SERVICE (152,298) (45,000) (45,000) (45,000) (45,000) (45,000) Total $ (1,699,904) $ (1,127,600) $ (1,127,600) $ (1,680,630) $ (6,822,599) $ (6,587,407) Transfers Out TRANSFER OUT TO INSURANCE 12,671 14,202 14,202 20,681 20,681 20,681 TRANSFER OUT TO WORKERS COMPE 45,497 47,426 47,426 80,731 80,731 80,731 Total $ 58,168 $ 61,628 $ 61,628 $ 101,412 $ 101,412 $ 101,412
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