GS1-128 Label Requirements

Transcription

1 GS1-128 Label Requirements 1 CVS Drive Woonsocket, RI EDI Hotline p EDIMail@cvscaremark.com GS1-128 LABEL REQUIREMENTS 1

2 Introduction CVS requires that each shipment in our distribution facilities be identified with a GS1-128 label (formerly UUC-128) for both pallet and carton. The label must follow the GS1 guidelines and CVS specific requirements. The label is used in conjunction with the EDI Advanced Shipment Notice (ASN) document. GS1 Label Background The GS1-128 label is a critical piece of the warehouse delivery process. The purpose of the GS1-128 label is to let your customer know what is being shipped on the pallet. When the receiving department scans the barcoded pallet label, it automatically refers back to the Advance Ship Notice they have already received, thus confirming the receipt of the pallet. The information on these pallet labels must match the data on the ASN. The package barcode (at the bottom of the label) must be a unique 20 digit number, and this number must appear on the ASN. Benefits This technology allows the supply chain to run much more smoothly by automating the shipping piece of the process. It results in less paper, less human error and ultimately more profit for all parties involved. The GS1-128 label along with the ASN deliver the relevant details of a shipment to the retailer. By providing pertinent information the warehouse receiver is able to quickly scan in the delivered merchandise, record the warehouse balance on hand and provide uniform information to the supplier. How the EDI 856 ASNs and Barcode Labels Work Together 1. The barcode label is placed on each pallet shipped. 2. When the pallet arrives to its destination, the label is scanned by the DC personnel on the receiving dock. 3. The scanner enables the customer/retailer to quickly retrieve the ASN information to understand exactly what s in the shipment without dismantling the pallet. GS1-128 LABEL REQUIREMENTS 2

3 4. From there, the shipment can be routed efficiently and added to the customer s inventory without having them manually key information in. 5. Each label has information about the origin, destination, and contents of the shipment. Additional information is also included. GS1-128 LABEL REQUIREMENTS 3

4 Label Requirements Label Example Example of a CVS UCC-128 Label ZONE A: SHIP FROM FROM: COMPANY NAME STREET ADDRESS CITY, ST ZIP TO: CVS PHARMACY, INC 2400 KEYSTONE PACIFIC PARKWAY PATTERSON, CA ZONE B: SHIP TO ZONE C: SHIP TO POSTAL CODE ZONE E: CVS PO # CASE COUNT ZONE G: INTERNAL COMPANY CODE AND SHIP TO COMPANY CODE SHIP TO POSTAL CODE POSTAL CODE PO#: Cases # 120 Carrier UPSN PRO: BOL: FOR (91) U101 VENDOR ITEM EVENT: CD 22 EVENT 5/28 SSCC ZONE D: CARRIER: BILL OF LADING # PRO #: ZONE F: CVS EVENT CODE ZONE H: SUPPLIER S ITEM # (NOT REQUIRED) ZONE I: SERIAL SHIPPING CONTAINER BAR CODE (SSCC) GS1-128 LABEL REQUIREMENTS 4

5 Field Definitions GS1128 LABEL ZONES ZONE DESCRIPTION COMMENTS Zone A Zone B Zone C Zone D Zone E Zone F SHIP FROM NAME AND ADDRESS IN HUMAN READABLE FORMAT SHIP TO NAME AND ADDRESS HUMAN READABLE ZIP CODE CORRESPONDING TO THE SHIP TO LOCATION (BAR-CODE) CARRIER SCAC CODE, BILL OF LADING #, PRO# in HUMAN READABLE FORMAT CVS PURCHASE ORDER #, NUMBER OF CASES HUMAN READABLE CVS EVENT CODE HUMAN READABLE APPLIES TO ALL PALLET LABELS APPLIES TO ALL PALLET LABELS ALSO APPEARS IN THE SHIP TO LOCATION IN ZONE B CARRIER WOULD BE THE COMPANY SHIPPING THE PRODUCT FOR THE SELLER EX: UPSN CVS PURCHASE ORDER # S ARE ALWAYS 7 DIGITS THE EVENT CODE CAN BE FOUND ON THE PURCHASE ORDER IN A 2 ND REF SEGMENT IF NO 2 ND REF SEGMENT IT IS REGULAR TURN MERCHANDISE AND THE EVENT CODE WOULD BE 01 ADDITIONAL INFORMATION THE PRO # IS SUPPLIED BY THE CARRIER EVENT CODE EXAMPLES: REF*ZZ**CD 22 EVENT 5/28 REF*ZZ**CD NI REF*ZZ*code 98 REF*ZZ**HALLOWEEN ANIMATION CORE Zone G Zone H Zone I 91 = INTERNAL COMPANY CODE U101 WOULD BE THE SHIP TO WAREHOUSE CODE (BAR-CODE) SUPPLIER S ITEM NUMBER HUMAN READABLE SSCC=SHIPPING CONTAINER BARCODE SEE LIST CODE AT THE FOLLOWING LINK CVS WAREHOUSE CODES NOT REQUIRED SSCC BARCODE SHOULD BE A TOTAL OF 20 DIGITS THE WAREHOUSE CODE CAN BE FOUND IN THE N1 04 SEGMENT ON THE PO OPTIONAL FIELD FOR THE SELLER EX: (00) (00) = SSCC-18 GS1-128 LABEL REQUIREMENTS 5

6 SSCC-18 Barcodes Application Identifier (AI) The AI 00 indicates the SSCC-18 data structure will follow. Extension Digit The Extension Digit has no defined logic and is used to increase the capacity of the Serial Reference Company Prefix Company Prefixes are 7-10 digits. Serial Reference Numbers are 6-9 digits. Serial Reference The Serial Reference number is assigned by the holder of the GS1 Company Prefix to uniquely identify a shipping container (logistic unit). A Serial Reference cannot be reused for a minimum of 12 months. The combined length of the GS1 Company Prefix and Serial Reference is always 16 digits. Check Digit Calculated using the Modulo 10 algorithm. Use a free Check Digit Calculator offered by Bar Code Graphics. GS1-128 LABEL REQUIREMENTS 6

7 Label Placement Each logistic unit should at the minimum have one label. For pallets, it is recommended that two sides of the item are labelled with the exact same data, to ensure one label is always visible. On rolling logistic units a label on one side is usually sufficient. Note: There is no regulation that specifies where the labels should be placed to the left, in the middle, or to the right on these sides but as most forklift operators are right-handed, the most ergonomically correct scanning is done when the labels are placed to the right of each side. GS1-128 LABEL REQUIREMENTS 7