How to print a new Stock PO in VendorNet.

Transcription

1 How to print a new Stock PO in VendorNet. This document will provide you all the tools necessary to understand how to print new Stock Purchase Orders (a.k.a. Stock PO s) in VendorNet. There are many screen shots in this document. To help you quickly identify important places on the screen we have added dashed oval (like this, ). If at the end of using this document you are still having trouble printing or are receiving errors during the print process contact the VendorNet Technogies Group address is vtg@cornerstonebrands.com. **Important Note** Printing out new orders from VendorNet is a key function of the VendorNet process. Upon receipt of a new order notification, be sure to print your new order as soon as possible. Your ability to acknowledge orders, and ultimately create shipping labels and ASN information begins in the Printing stage. Steps to Follow 1. Log on to VendorNet 2. Click on the word Print on the left hand side of the screen underneath the Order Services box. 3. This will bring you too a screen like this. 4. Click on Print New Orders in the upper right had side of the screen. 5. On the new screen the last step brings up click the Click Here to start printing.

2 **Important Note** The next steps should be automatic for Word XP users. Please note that if you are using an older version of Word (i.e. Word 2000 or Word 98) you will be prompted to print by Word. Click Ok when you are ready to print. 6. After clicking on the Click here you will get a screen looking like this. 7. At this point your anti-virus program my register this process as a malicious script. ActiveX controls are being used for the sole purpose of printing out your new orders. To stop this from occurring for this process only, select Authorize This Script from the drop down menu if you are using Norton Antivirus. If you have a different anti-virus please consult your in-house tech support. 8. Next you should see your Microsoft Word program open up. ***Important Note*** If you are set to print automaticly Microsoft Word will merge the information and print automaticly. This will return you to the Home/Welcome screen. However, if you are setup to use mail merge (ability to save in a word document) follow the next steps. 9. You will see the template on the left and the Mail Merge Menu on the right.

3 10. Select Edit individual letters from the menu 11. When the Merge to New Document box opens, click OK 12. A new Word window will open displaying the PO with information. You may print or save as necessary and then close all Word windows without saving (if asked). Please contact VTG@cornerstonebrands.com if you require further assistance.

4 How to Acknowledge a Stock PO order in VendorNet 1. Log into VendorNet 2. Be sure you have printed any new PO( s) that may have imported into VendorNet prior to the last time you may have logged on. 3. Click on Acknowledge from the Left Hand Menu 4. The screen should now look like the one below. From here click on Review Orders, which is directly above the word Acknowledge. 5. When your screen updates, check quantities, date, items, etc to be sure you can fulfill the order. - If you need changes made, please contact your planner to discuss any changes. If changes are made, they will update to VendorNet within 2 hours of the Planner making the change in our order entry system. Once the changes have been made, you may proceed to Step 6. - If you do not need changes made, please proceed to Step If you accept the order as displayed, click on Release Order, which is far right hand side approximately half way down the screen.

5 7. If you have other orders to view, you will need to repeat steps 5 and 6 until you reach the end of the list. Once you have come to the end of the list, you will see the following screen: 8. Once you have reached the above screen, all orders that were released will be available in the Ship area to have UCC-128s printed and ASN information collected. ** ** If information is changed on the PO after it has been acknowledged, it will revert back to the acknowledge bucket to be processed. You will need to release the order again in order to complete the Ship process. Please contact VTG@cornerstonebrands.com if you require further assistance.

6 How to ship, Create UCC Labels and Process ASN information in VendorNet This document will provide you the basic tools necessary to understand how to create process and print the information for UCC labels in VendorNet. This process will also generate your ASN information automatically upon completion. There are many screen shots in this document. To help you quickly identify important places on the screen we have added dashed oval (like this, ) and large Capitol letter with arrows (like this, ). These will help you navigate the screens quickly. **Important Note** Having you, our Vendor, create UCC Labels for your shipment and have the ASN information automatically generated and sent, all in a format that we have pre-approved, is a huge boost to our Vendor Compliance program and our business. It is a great tool for you, the Vendor, to create an ASN and print labels that are compliant, thereby helping you avoid costly charge backs. The one big thing to make all this work properly is correct information. The information you provide needs to be accurate so it is strongly recommended that you have correct case quantity information ready before you start. Steps to Follow 1. Log on to VendorNet 2. Click on the word Ship on the left hand side of the screen underneath the Order Services box. 3. This will bring you too a screen like this. 4. Click on Start Shipping in the upper right hand side of the screen. 5. On the screen that step 4 loads; click the Purchase order number you would like to ship.

7 6. This displays the screen where you will enter your quantity shipped information and your tracking information A. Ship Qty : This is where you will enter the amount to be shipped. Enter in here the exact quantity you plan to send. Please remember that this is the QTY on a specific shipment. If you have multiple shipments against a PO, you must do each shipment sperately. All containers must have their own ASN. If you have questions please contact your Vendor Compliance person or your VendorNet contact. B. Tracking No: We would prefer that this have the actual tracking number from the shipper, but we realize you may not have this number prior to creating. Please contact your buyer or planner in regards to the tracking number, once obtained. They will instruct you on where to send it, if necessary. C. Add Cases : Once you have entered the information necessary click on Add Cases to move on to the next screen. 7. Now that you have entered some basic shipping information it time now to input the information that is going to generate your ASN and your UCC labels. This is a very important step; please verify you are using the correct case information. A. Cases To Add : Here is where you are going to add in the total number of labels you need to print. Example 1; you are shipping a total 120 storage boxes and each box gets its own label, so you would enter 120 here. Example 2; You are shipping 120 units, and they ship 10 to a box, so you only need 12 labels, so you would enter 12 in the cases to add.

8 B. Explode/Refresh : Once you have input your Cases to Add, click on the Explode/Refresh link to move to the next screen. 8. Once you have clicked on the Explode Refresh it will open an equal number of SSCC lines to match the number of cases you want to add. Each one of these SSCC lines represents a label. A. Verify that the Quantity matches what is actually going to be in the case. Each one of these SSCC lines will represent what is in the case. B. Once you have verified the Quantities are correct, click on Explode/Refresh again. 9. If any of your quantities were incorrect you will receive an error like this. To fix this you will need to review the SSCC lines and determine where the error lies. You may need to delete lines or add lines. A. The UnAllocated is the key field here. It will either display as a positive red number (example: 5, meaning that there are 5 items not accounted for in the SSCC labels) or a red number (example: (5), meaning that there are more items allocated to the SSCC lines then the number of items ordered) B. If you have to add a case, click the drop down and select Make New Case, this will add a new SSCC line. Go to it and add you quantity in.

9 10. If you entered every thing correctly it will look like this and you are ready to move to the Label Printing portion. A. You will know that you have successfully balanced the total number of items to the number of cases you are shipping when the UnAllocated displays a 0. B. To move to the next step Click on Process Shipments 11. You are now ready to print labels. Here are a few hints to make sure this next process moves smoothly for you. A. Be sure you have the correct label paper. If printing to a 4 labels per page sheet be sure it is an 8.5 x 11 sheet (Avery number 5168 or compatible). If printing to 1 label per page or off a roll (thermal printer) be sure you have 4x6 label stock B. Make sure you printer is turned on and that you have enough label stock to print out all you labels. C. If you are printing to a different printer that your default printer be sure you have the correct printer selected 12. Once you have clicked Process Shipments your next screen should look like the screen below. A. Be sure that you check your information one more time, the next step makes any information you send a permanent part of the record, you want to be sure it s correct so you are compliant and receive no charge backs. B. If every thing is correct, your printer is on and you have label stock in the printer, click Update Shipments.

10 13. You will be prompted with a little dialog box like this. Click Ok if you re ready to print. **Important Note** The next steps should be automatic for Word XP users. Please note that if you are using an older version of Word (i.e. Word 2000 or Word 98) you will be prompted to print by Word. Click OK when you are ready to print. 14. After clicking on the OK button you will get a screen looking like this. 15. Next you should see your Microsoft Word program open up. ***Important Note*** If you are set to print automaticly Microsoft Word will merge the information and print automaticly. This will return you to the Home/Welcome screen. However, if you are setup to use mail merge (ability to save in a word document) follow the next steps. 16. You will see the template on the left and the Mail Merge Menu on the right.

11 17. Select Edit individual letters from the menu 18. When the Merge to New Document box opens, click OK 19. A new Word window will open displaying the PO with information. You may print or save as necessary and then close all Word windows without saving (if asked). 20. Your final screen should be as seen below:

12 REPRINTING All orders within VendorNet can be reprinted as many times as necessary. Orders that are reprinted will contain the word REPRINT on the Packing Slip/Purchase Order. To access the reprinting function click Print. Figure 1.04 New orders waiting to print If available, select the type of orders that will be reprinted. Click Reprint Orders. Figure 1.05 New orders waiting to print; Accessing reprint function When reprinting orders you must select a Date Range and then click on Find by Print Batch or Find by Import Id.

13 Figure 1.06 Reprint order; Date selection criteria/functions Below are the details of the different options available to you when selecting a date range for reprinting orders. Date Range Drop down menu that allows you to choose from a set of preselected date range or a Custom setting that permits you to select your own date range. Custom This Week To Date Last Week This Month To Date Last Month Custom Date Range From To Enter an Order Number Enables you to select your own date range Includes all days of the current week, beginning Sunday up to the current date Includes all days of the last week, beginning Sunday and ending the last Saturday Includes all days of the current month, beginning the first of the month up to the current date Includes all days of the last month Used in conjunction with the Custom selection from the Date Range drop down Beginning date Ending date Enter the entire order number By Print Batch Returns orders based on the date and time a batch of orders were printed. By Import ID Returns orders based on the date and time a batch of orders were imported to VendorNet. When printing a single order, a date range is not needed. By Order Number Used to print an individual order. Copyright 2003 DirectNet Solutions, LLC. All Rights Reserved. Any technical documentation that is made available by DirectNet Solutions, LLC. is the copyrighted work of DirectNet Solutions, LLC. and is owned by DirectNet Solutions, LLC. All persons and companies listed in the examples are purely fictitious and any resemblance to existing persons and companies is purely coincidental. Mention of third party companies and products is for informational purposes only and does not constitute an endorsement.

14 How to reprint case labels for Stock Purchase orders. 1. Have the purchase order number that reprints are needed for. 2. Log on to Vendor Net. 3. In the order services box type in your purchase order number and click Go If this is for a FrontGate or Travel Smith order, please drop the first zero in your order number. The order number should be nine numbers long. 4. When the screen refreshes click on the link that says shipments which should be around the middle top portion of the screen 5. When the screen refreshes, to the right of the screen you should see a link that says cases ; click cases so that the arrow points up. 6. Locate the ship date that the labels are from. - If you need just one label, scroll through the list of carton labels and click on the carton ID of the carton you need the label for. This will generate only one label - If you need all labels on an order, click Reprint Cases for the appropriate ship date. 7. This will open a Please Wait window, followed by Microsoft Word. ***Important Note*** If you are set to print automaticly Microsoft Word will merge the information and print automaticly. This will return you to the Home/Welcome screen. However, if you are setup to use mail merge (ability to save in a word document) follow the next steps. 8. In Word, you will see an option to Complete the Merge on the right. At the bottom of the text, click on Edit individual letters. 9. Click OK when the dialog box asks what you wish to merge 10. A new Word window should be open with the valid label information displayed. You may print or save as necessary and then close all Word windows without saving (if asked). Please contact VTG@cornerstonebrands.com if you require further assistance.

15 How to set up Internet Explorer to print out of VendorNet 1. Open Internet Explorer You don t need to log onto the site before you make the changes. 2. From the Menu bar select Tool and then Internet options 3. This will open a window that looks like this Select the Security tab

16 6. Which will display this window that looks like this 7. Now click on the Trusted Sites icon 8. Then click on the button that says sites which will open a window like this

17 9. In the Add this site to the zone: area type in your web address and click add. The website you enter should be the website you access to retrieve orders. I.E. If you are a Cinmar vendor, you ll use if you are with Ballard, you ll use and so on. 10. Now click Ok which will take you back to here 11. Now Click on the button this will bring up this window 12. Find the heading called ActiveX Controls and Plug-ins. Change all the setting that have the icon to Enable

18 13. Once they are all marked Enable click you may get a dialog box that looks like this. 14. Click and then Click ok at the Security Settings window and again at the Internet Options window. This will put you back at the Internet Explorer window. You should now be able to login and print. If this doesn t work for you please contact: Vendor Technologies Group VTG@cornerstonebrands.com