SPONSORSHIP PROSPECTUS Endless Possibilities Education Brisbane Convention and Exhibition Centre, Brisbane Queensland Australia 2nd - 3rd March 2017
BENEFITS TO YOUR ORGANISATION The Sponsorship and Trade Exhibition packages for the 2017 Endless Possibilities have been designed to provide your business with maximum exposure to Delegates. All Sponsors and Exhibitors will: Have the opportunity to exhibit at a highly successful with a strong history of growing delegate participation. Be able to launch new products to key decision makers within the industry Have unrivalled opportunity to meet commercial prospects face-to-face Be able to show your product range in real-time, rather than by catalogue or word of mouth Raise your profile in the field and add value to your brand Have your company promoted nationally through relevant publications and advertising, including editorials, promotional emails, Facebook and Twitter Add value to your marketing strategy and accelerate the buying process Have the opportunity to increase your sales and benchmark products and services against your competitors Have the opportunity to network with 250+ special education professionals 2017 TRADE EXHIBITORS RATES Single Space 1.8m x 1.5m $1,000 (Incl. GST) Exhibition Space Inclusions One (1) dressed trestle table Two (2) chairs One (1) Velcro Compatible display board Fascia board bearing your company name (up to 30 letters) WiFi Power: Exhibitors requiring power must tick () the Power Required box on the Registration Form. EXHIBITOR ENTITLEMENTS Catering for one exhibitor Company contact details listed in the Delegate Workbook and inclusion in the Exhibitor Passport Company listed on the Website with a link to your organisation s website A full delegate list with contact details will be sent one week prior to the (only delegates who wish to have details shared contact details will include full name, title, organisation, business address and business contact number only) WHO WILL ATTEND THE 2017 ENDLESS POSSIBILITIES CONFERENCE Primary, Secondary and Special School, Head Teachers and Teachers Classroom Support Staff Support Unit Administrators Special Education Consultants Therapists Parents Service Providers Employment Agencies Community Groups State Government Representatives Industry Service Providers Aspiring Leaders Specialists in Learning Support and Inclusive Education Learning and Wellbeing Staff supporting students with additional learning needs ENDLESS POSSIBILITIES EDUCATION CONFERENCE 2
TRADE EXHIBITION INSURANCE Exhibitors should consult their own insurance company and/or broker for proper coverage of their exhibits and displays. In most cases you will be able to extend your existing policy. Public Liability Insurance cover of your exhibition area must be taken out for a minimum of $10,000,000 and the first day of bump in, Wednesday 1st March to the completion of the bump out on the evening of Friday 3rd March 2017. A copy of your Public Liability Certificate of Currency must be sent to Charmaine Langan via email office@ dsaq.org.au by no later Friday 10th February 2017. TRADE EXHIBITION DATE AND TIMES The Trade Exhibition will run during hours from Thursday 2nd Friday 3rd March. The exhibition will open at approximately 8.00am each day and exhibitors are welcome to stay open after the conclusion of the on day one. CATERING FOR EXHIBITION STAFF Catering is included for the one (1) staff member nominated. So that all members of your party can enjoy tea and coffee, Morning Tea and Lunch with delegates, the exhibiting company will be charged $50 per day for each additional staff member who is working at the Exhibition to cover the catering fees charged by the venue. contact Charmaine Langan at office@dsaq.org.au or (07) 3356 6655 TRADE EXHIBITION PASSPORT PROGRAM The 2017 Trade Exhibition will feature a Passport Program to encourage attendees to visit each of the exhibitors and increase overall exhibition attendance. We believe that this program will add value to those organisations who choose to make a significant investment in the by being part of the Trade Exhibition. How the Passport Program will work: Each delegate will receive an Exhibition Passport in their Satchel. Delegates will need to visit every exhibitor over the two (2) days of the and have their Passport stamped by each exhibitor. When delegates have their Passports completed (stamped by all exhibitors), they will then be able to submit their Passports into the entry box located at the Registration Desk. All Passports must be lodged at the Registration Desk by the conclusion of luncheon on the final day of the. A Prize draw will be conducted at the closing session of the. Exhibitors and Sponsors are encouraged to donate products and services as prizes to be included in the prize pool. The sponsor/exhibitor organisation will be acknowledged for their prize donation as it is being drawn on stage in the final session of the. NETWORKING OPPORTUNITIES FOR SPONSORS AND EXHIBITORS Participation in the 2017 Endless Possibilities will provide a range of opportunities for sponsors and exhibitors to interact with delegates throughout the event. 2017 EXHIBITORS MANUAL The Exhibitors Information Manual, to be sent out prior to the, will provide you with all of the information you need in order to plan for your attendance as a Trade Exhibitor at the 2017. Should you have any questions beforehand, you can ENDLESS POSSIBILITIES EDUCATION CONFERENCE 3
2016 SPONSORSHIP PACKAGES PLATINUM CONFERENCE SPONSOR Sponsorship Inclusions Fees with One Exhibition Space Pull up banners to be displayed Company logo on all Marketing Material (note this will be sent thousands of people) prior to the conference Logo displayed on formality PowerPoint Sponsor collateral placed in satchel Platinum Gold $2,300 $1,500 2 @ Venue 1 @ Venue 2 items 1 item With Exhibition Space - $2,300 (including GST) Sponsorship entitlements include: Exhibition Space Company logo prominently displayed at the. Sponsor to provide up to two (2) pull up banners to be displayed in the Plenary room and Registration Area Company logo prominently displayed on Formality PowerPoint Inclusion of one (1) full page, A4 advertisement in the Workbook (sponsor supplied) Company name, logo and web link advertised on the home page of the official website and in all correspondence promoting the event Two (2) items of collateral placed in satchel Logo on satchel Full delegate list GOLD CONFERENCE SPONSOR Logo on Satchel Acknowledgement on Sponsor Page of conference website Delegate Workbook Advertisement *Full delegate listing (includes only those who wish to be disclosed) Full page 1/2 page *A full delegate list with contact details will be sent one week prior to the (only delegates who wish to have details shared contact details will include full name, title, organisation, business address and business contact number only) With Exhibition Space - $1,500 (including GST) Sponsorship entitlements include: Exhibition Space Company logo prominently displayed at the. Sponsor to provide up to one (1) pull up banner to be displayed in the Plenary room and Registration Area Inclusion of A5 (half page) advertisement in the Workbook (sponsor supplied) Company logo prominently displayed on Formality PowerPoint Company name, logo and web link advertised on the home page of the official website One (1) items of collateral placed in satchel Full delegate list ENDLESS POSSIBILITIES EDUCATION CONFERENCE 4
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SPONSORSHIP REGISTRATION FORM SPONSORSHIP / TRADE EXHIBITION PAYMENT Trade Exhibition / Sponsorship Payment Options All prices shown include GST. A tax invoice will be issued upon receipt of this Sponsorship/Exhibition Registration Form. All cheques should be made payable to Down Syndrome Association of QLD. Payment can be made by direct debit, Visa or Mastercard. (Note: a 2.5% surcharge will apply for all credit card payments). A tax invoice representing the total fee will be raised immediately and emailed to your designated account. Full payment must be received within 30 days from the date of the invoice or immediately if within 30 days of the commencement date. Please complete the payment details below: Cheque (Please make cheques payable to the Down Syndrome Association of QLD) Direct Deposit (If you wish to make a payment by direct deposit, bank deposit details will be provided on your tax invoice) Credit Card Payment Visa Mastercard Credit Card No / / / CANCELLATION TERMS Sponsorship cancellations received in writing by the Organisers will only be accepted if the sponsoring company has not yet received coverage in any promotional emails or marketing documents. In this instance, all fees will be refunded less an AUD$200 administration fee. Sponsorship cancellations received after the sponsoring company has received the above mentioned acknowledgements cannot be accepted and will not be refunded. Trade exhibition cancellations by exhibitors who have not received promotion and which are received in writing by the conference organiser by Monday 10th February will be accepted and all fees refunded less an AUD$200 administration fee. Exhibiters wishing to cancel after this date will not be eligible for a refund. SPONSORSHIP AND TRADE EXHIBITION REGISTRATION FORM Contact Details Contact Person Company Name Expiry Date / Name on Card ABN Postal Address Website Signature Total Amount Charged $ TRADE EXHIBITION / SPONSORSHIP BOOKING REQUIREMENTS Please complete the last two pages of this document and return via email to Charmaine Langan at office@ dsaq.org.au. Upon receipt, confirmation of your sponsorship or exhibition booking will be advised by return email. Exhibitors and Sponsors are reminded to observe the payment terms and conditions as specified. As the maximum number of spaces are limited, noncompliance may result in the letting of your space to another Exhibitor. Please note that there are no refunds for services ordered and not utilised due to cancellation or failure to collect. If for any reason the is cancelled by the organisers, there will be a full refund minus any expenses already incurred. Suburb Phone Mobile Post Code Email I/we wish to sponsor/exhibit at the 2017 Endless Possibilities and apply space as indicated. We agree to pay the total cost as shown on the dates indicated and any other charges incurred on our behalf. I/we authorise the organisers to use intellectual property supplied by us such as logos, to advertise and promote the. I/We indemnify the organisers against any claims arising out of the use of the intellectual property in accordance with this information pack. Signed Name: (Print) Position ENDLESS POSSIBILITIES EDUCATION CONFERENCE 6
TRADE EXHIBITION OPTIONS (PLEASE TICK ) (RATES INCLUDING GST) Single Trade Exhibition Booth 1.8m x 1.5m -$1,100 Power required (Please tick if power is required) Sponsorship/Advertisement Options (rates including GST) Sponsorship Packages With Trade Space Platinum Sponsor $2,300 Gold Sponsor $1,500 Workbook Advertisement Inclusion ofad in Delegate Workbook $300 Satchel Sponsorship only $250 Collateral in delegate satchel $300 TELL EVERYONE YOU WILL BE THERE! To assist our Sponsors and Exhibitors with pre-event marketing, we will provide all Sponsors and Exhibitors with a Promotional Title (jpg format), which you and your colleagues can add to their email signature as well as your business website. This will be provided upon receipt of the completed Sponsorship/ Trade Exhibition Registration Forms. WORKBOOK ADVERTISEMENT ONLY Advertising Fee $300 (including GST) Inclusion of a half page (landscape A5) advertisement in the Workbook (artwork to be supplied by the organisation) SATCHEL SPONSOR Advertising Fee $250 (including GST) Logo on delegates conference satchel. SPONSOR COLLATERAL Advertising Fee $300 (including GST) One item of collateral in each conference satchel. CONFERENCE ORGANISER Should you have any questions regarding the 2017 Endless Possibilities, please contact Charmaine Langan on 07 3356 6055 or email office@dsaq.org.au or for questions regarding the Program Content, please contact Deb Martin on 07 3356 6655 or email education@dsaq.org.au ENDLESS POSSIBILITIES EDUCATION CONFERENCE 7