PM tutor Empowering Excellence The Business Case, SOW and The Project Charter Presented by Dipo Tepede, PMP, SSBB, MBA
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At the end of this training, our goal is for you to: Be able to know the content of these documents Explain how they relate to each other Be able to describe when they are created and how they are used Explain the difference between them
Overview Business Case Worthiness of a project Statement of Work Description of products, services or results Project Charter Formally authorizes a project Provides authority to apply resources
Business Case The purpose is: To capture the reasoning for initiating a project Generally designed to answer the question: What are the likely financial and other business consequences if we take this or that action (or decision)?
Business Case Spend resources in support of business Part of project selection process
Business Case Analyzes Strategy and advantage Defines Business plan Created Prior to project start
Business Case - Need Market demand Organisational need Customer requirements Technological advancements Legal requirements Environmental impact
Business Case - Purpose Ensures Value and Importance Proper manage- -ment Capability to deliver
Business Case - Structure Background Business Benefits Cost of Project Gap Analysis Options
Statement of Work A statement of work (SOW) is an important component of the project charter A contract SOW is a device that describes the products, results and services that are expected to be delivered at the conclusion of a contract
Statement of Work Describes Project deliverables States requirements Binding document
Statement of Work Internal Projects Provided by initiator or sponsor External Projects Provided by customer Ensures agreement on Deliverables
Statement of Work Created before project start Input to Develop Charter Includes Requirements, performance and assessments Describes Product, service and result
Statement of Work- Structure Goals Assumptions & Constraints Acceptance Criteria Management Guidelines Product & work description
Project Charter A statement of the scope, objectives and participants in a project Provides a preliminary explanation of roles and responsibilities Outlines the project objectives Identifies the main stakeholders Defines the authority of the project manager
Project Charter Develop early Make decisions Lead the project
Project Charter Initiating Closing Planning Monitoring Controlling Executing
Project Charter - Purpose Direction & Constraints Project Objectives Project Deliverables Stakeholders Needs Project Priorities
Project Charter - Structure Project Identification & Scope Authority and Resource Need Definition Project Methodology Project Roles and Responsibilities Project Structure and Schedule
Comparison Business Case SOW Charter Purpose Reason for initiating a project Project deliverables Project objectives, identifies stakeholders and project manager Created in Before project Before project Develop Project Charter Feature Assures support of the business Assures consistent deliveries Establishes the project manager s authority