Despatch Advice Message User Guide DESADV D97A Standard Version: 1.2 Date: 21 Oct 2014 Inalfa Roofsystems DESADV D.97A Page 1
Document Revision History Date Ver. Status Description 20 Feb 2015 1.3 Released orrected North American Ship To odes 21 OT 2014 1.2 Released Updated with North American odes 20 FEB 2014 1.1 Released hange in requirements to Record/Field: NAD+SU Required by Inalfa. larification of data needed NAD+ST Required by Inalfa. larification of data needed NAD+BY Required by Inalfa. Set to 483. LO+11 Required by Inalfa. larification of data needed 01 NOV 2013 1.0 Draft Updated requirements for Inalfa s European ERP System Migration IMPORTANT: - Elements highlighted yellow are required for the DESADV to be completed correctly. Inalfa Europe and North America addressing in UNB segment Venray, NL... 003112000000016416INAL01 Krakovany, SK... 03112000000016416INAL02 Wrzesnia, PL... 003112000000016416INAL03 Auburn Hills/Warren, MI Assembly 01:161893557 Warren, MI Stamping... 01:171908544 herokee, GA... 01:161893553 Irapuato, MX... 01:815104047 Inalfa Roofsystems DESADV D.97A Page 2
Heading Section: Pos. Seg. Req. Group Notes and No. ID Name Des. Max.Use Repeat omments M 0010 UNH Message Header M 1 M 0020 BGM Beginning of Message M 1 0030 DTM Date/Time/Period 10 0050 MEA Measurements 5 0070 Segment Group 1: RFF 10 M 0080 RFF Reference M 1 0100 Segment Group 2: NAD-LO 10 M 0110 NAD Name and Address M 1 0120 LO Place/Location Identification 10 0230 Segment Group 6: TDT 10 M 0240 TDT Details of Transport M 1 Detail Section: Pos. No. 0370 Seg. ID M 0380 PS 0400 M 0410 PA 0430 QTY 0470 M 0480 PI 0490 RFF 0510 GIR 0550 M 0560 LIN 0580 IMD 0600 QTY 0610 ALI 0710 M 0720 RFF Req. Group Name Des. Max.Use Repeat Segment Group 10: PS-SG11-SG15 9999 onsignment Packing Sequence M 1 Segment Group 11: PA-QTY-SG13 9999 Package Quantity M 1 10 Segment Group 13: PI-RFF-GIR 1000 Package Identification Reference Related Identification Numbers M 1 1 99 Segment Group 15: LIN-IMD-QTY-ALI-SG16 9999 Line Item M 1 Item Description 25 Quantity 10 Additional Information 10 Segment Group 16: RFF 99 Reference M 1 Notes and omments Summary Section: Pos. Seg. Req. Group Notes and No. ID Name Des. Max.Use Repeat omments M 1040 UNT Message Trailer M 1 Inalfa Roofsystems DESADV D.97A Page 3
Segment: UNH Message Header Position: 0010 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: Dependency Notes: Semantic Notes: A service segment starting and uniquely identifying a message. The message type code for the Despatch advice message is DESADV. Note: Despatch advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DESADV 0052 D 0054 97A 0051 UN UNH+1+DESADV:D:97A:UN M 0062 MESSAGE REFERENE NUMBER M an..14 Unique message reference assigned by the sender. M S009 MESSAGE IDENTIFIER M Identification of the type, version etc. of the message being interchanged. M 0065 Message type identifier M an..6 ode identifying a type of message and assigned by its controlling agency. DESADV Despatch advice message A code to identify the despatch advice message. M 0052 Message type version number M an..3 Version number of a message type. D Draft version/un/edifat Directory Message approved and issued as a draft message (Valid for directories published after March 1993 and prior to March 1997). Message approved as a standard message (Valid for directories published after March 1997). M 0054 Message type release number M an..3 Release number within the current message type version number (0052). 97A Release 1997 - A Message approved and issued in the first 1997 release of the UNTDID (United Nations Trade Data Interchange Directory). M 0051 ontrolling agency M an..2 ode identifying the agency controlling the specification, maintenance and publication of the message type. UN UN/EE/TRADE/WP.4 United Nations Economic UN Economic ommission for Europe (UN/EE), ommittee on the development of trade (TRADE), Working Party on facilitation of international trade procedures (WP.4). Inalfa Roofsystems DESADV D.97A Page 4
Segment: BGM Beginning of Message Position: 0020 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A segment for unique identification of the Despatch Advice document, by means of its name and its number. BGM+351+80625984+9 002 DOUMENT/MESSAGE NAME Identification of a type of document/message by code or name. ode preferred. 1001 Document/message name, coded an..3 Document/message identifier expressed in code. 351 Despatch advice Document/message by means of which the seller or consignor informs the consignee about the despatch of goods. 106 DOUMENT/MESSAGE IDENTIFIATION Identification of a document/message by its number and eventually its version or revision. 1004 Document/message number an..35 Reference number assigned to the document/message by the issuer. Inalfa Roofsystems DESADV D.97A Page 5
Segment: DTM Date/Time/Period Position: 0030 Group: Level: 1 Usage: onditional (Optional) Max Use: 10 Purpose: Date/time/period related to the whole message. The DTM segment must be specified at least once to identify the Despatch Advice date. DTM+137:201410201644:203 M 507 DATE/TIME/PERIOD M Date and/or time, or period relevant to the specified date/time/period type. M 2005 Date/time/period qualifier M an..3 ode giving specific meaning to a date, time or period. 11 Despatch date and or time (2170) Date/time on which the goods are or are expected to be despatched or shipped. 132 Arrival date/time, estimated (2348) Date/time when carrier estimates that a means of transport should arrive at the port of discharge or place of destination. 137 Document/message date/time (2006) Date/time when a document/message is issued. This may include authentication. 2380 Date/time/period an..35 The value of a date, a date and time, a time or of a period in a specified representation. 2379 Date/time/period format qualifier an..3 Specification of the representation of a date, a date and time or of a period. 203 YYMMDDHHMM alendar date including time with minutes: =entury; Y=Year; M=Month; D=Day; H=Hour; M=Minutes. Inalfa Roofsystems DESADV D.97A Page 6
Segment: MEA Measurements Position: 0050 Group: Level: 1 Usage: onditional (Optional) Max Use: 5 Purpose: A segment specifying the weight and volume of the consignment. MEA+AAX+AAD+KGM:10441 M 6311 MEASUREMENT PURPOSE QUALIFIER M an..3 Specification of the purpose of the measurement. AAX onsignment measurement Measurement related to a consignment; to be specified by the measurement code dimension value. 502 MEASUREMENT DETAILS Identification of measurement type. 6313 Property measured, coded an..3 Specification of the property measured. AA Total net weight AAD Total gross weight 174 VALUE/RANGE [6292] Weight (mass) of goods including packing but excluding the carrier's equipment. Measurement value and relevant minimum and maximum tolerances in that order. M 6411 Measure unit qualifier M an..3 Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed. KGM Kilogram 6314 Measurement value an..18 Value of the measured unit. Inalfa Roofsystems DESADV D.97A Page 7
Segment: RFF Reference Position: 0080 (Trigger Segment) Group: Segment Group 1 (Reference) Level: 1 Usage: onditional (Optional) Max Use: 1 Purpose: A segment for referencing documents relating to the whole despatch advice message, e.g. purchase orders, delivery instructions, import/export license. RFF+RN:86185633 M 506 REFERENE M Identification of a reference. M 1153 Reference qualifier M an..3 ode giving specific meaning to a reference segment or a reference number. RN onveyance reference number [8028] Unique reference given by the carrier to a certain journey or departure of a means of transport (generic term). 1154 Reference number an..35 Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier. Inalfa Roofsystems DESADV D.97A Page 8
Segment: NAD Name and Address Position: 0110 (Trigger Segment) Group: Segment Group 2 (Name and Address) onditional (Optional) Level: 1 Usage: Mandatory Max Use: 1 Purpose: A segment for identifying names, addresses, and their functions relevant to the whole Despatch Advice. Identification of the parties involved is recommended for the Despatch Advice message, and is to be given in the NAD segment. It is recommended that where possible, only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format. NAD+BY+200::92++INALFA ROOF SYSTEMS NAD+A+DELTA TRANS TRANSPORT::92 NAD+ST+EU-AH::92++INALFA ROOF SYSTEMS NAD+SU+S123456::92++SUPPLIER NAME Data omponent Inalfa Roofsystems DESADV D.97A Page 10
M 3035 PARTY QUALIFIER M an..3 ode giving specific meaning to a party. BY US Sites = 200 Mexico Sites = 250 (3002) Use the data in the Inalfa DELFOR NAD+BY A arrier (3126) Party undertaking or arranging transport of goods between named points. ST Ship to Use the data in the Inalfa DELFOR NAD+ST EU-AH = Auburn Hills/Warren, MI Assembly EU-WS = Warren, MI Stamping EU-H = herokee(acworth), GA Sunroof Production o EU-MX = Irapauto, Mexico SU USE The Inalfa Supplier Number Use the Inalfa DELFOR NAD+SU to populate this field. 082 PARTY IDENTIFIATION DETAILS Identification of a transaction party by code. M 3039 Party id. identification ode identifying a party involved in a transaction. 058 3055 ode list responsible agency, coded ode identifying the agency responsible for a code list. 92 Assigned by buyer or buyer's agent NAME AND ADDRESS Unstructured name and address: one to five lines. M 3124 Name and address line Free form name and address description. 080 PARTY NAME M M an..35 an..3 an..35 Identification of a transaction party by name, one to five lines. Party name may be formatted. M 3036 Party name M an..35 Name of a party involved in a transaction. M 059 STREET Street address and/or PO Box number in a structured address: one to three lines. 3042 Street and number/p.o. box Street and number in plain language, or Post Office Box No. M an..35 3164 ITY NAME Name of a city (a town, a village) for addressing purposes. 3251 POSTODE IDENTIFIATION ode defining postal zones or addresses. an..35 3207 OUNTRY, ODED an..3 Identification of the name of a country or other geographical entity as specified in ISO 3166. an..9 Inalfa Roofsystems DESADV D.97A Page 11
Segment: LO Place/Location Identification Position: 0120 Group: Segment Group 2 (Name and Address) onditional (Optional) Level: 2 Usage: onditional (Optional) Max Use: 10 Purpose: A segment indicating more details regarding specific places/locations related to the party specified in the NAD segment, e.g. internal site/building number. LO+11+V100 M 3227 PLAE/LOATION QUALIFIER M an..3 ode identifying the function of a location. 11 Place/port of discharge 517 LOATION IDENTIFIATION Identification of a location by code or name. INALFA WAREHOUSE: A100 = Auburn Hills, MI H100 = Warren, MI Assembly W100 = Warren, MI Stamping 100 = herokee(acworth), GA Sunroof Production o E100 = herokee(acworth), GA Sunroof Encapsulation o I100 = Irapauto, Mexico 3225 Place/location identification an..25 Identification of the name of place/location, other than 3164 ity name. Inalfa Roofsystems DESADV D.97A Page 12
Segment: TDT Details of Transport Position: 0240 (Trigger Segment) Group: Segment Group 6 (Details of Transport) onditional (Optional) Level: 1 Usage: Mandatory Max Use: 1 Purpose: A segment specifying the carriage, and the mode and means of transport of the goods being despatched. TDT+12++30++48403:::DELTA TRANS TRANSPORT M 8051 TRANSPORT STAGE QUALIFIER M an..3 Qualifier giving a specific meaning to the transport details. 12 At departure Transport by which goods are moved from the place of departure. 8028 ONVEYANE REFERENE NUMBER an..17 Unique reference given by the carrier to a certain journey or departure of a means of transport (generic term). 220 MODE OF TRANSPORT Method of transport code or name. ode preferred. 8067 Mode of transport, coded oded method of transport used for the carriage of the goods. an..3 040 ARRIER Identification of a carrier by code and/or by name. ode preferred. 3127 arrier identification an..17 Identification of party undertaking or arranging transport of goods between named points. 3128 arrier name an..35 Name of party undertaking or arranging transport of goods between named points. 8101 TRANSIT DIRETION, ODED an..3 Identification of the point of origin and point of direction. Refer to D.97A Data Element Dictionary for acceptable code values. Inalfa Roofsystems DESADV D.97A Page 13
Segment: PS onsignment Packing Sequence Position: 0380 (Trigger Segment) Group: Segment Group 10 (onsignment Packing Sequence) onditional (Optional) Level: 1 Usage: Mandatory Max Use: 1 Purpose: A segment identifying the sequence in which packing of the consignment occurs, e.g. boxes loaded onto a pallet. PS+1++4 M 7164 HIERARHIAL ID. NUMBER M an..12 A unique number assigned by the sender to identify a level within a hierarchical structure. 7075 PAKAGING LEVEL, ODED an..3 Indication of level of packaging specified. 1 Inner Level of packing, if it exists, that is immediately subordinate to the intermediate packaging level. 3 Outer For packed merchandise, outermost level of packaging for a shipment. 4 No packaging hierarchy There is no specifiable level of packaging: packaging is inner and outer level as well. Inalfa Roofsystems DESADV D.97A Page 14
Segment: PA Package Position: 0410 (Trigger Segment) Group: Segment Group 11 (Package) onditional (Optional) Level: 2 Usage: Mandatory Max Use: 1 Purpose: A segment specifying the number and type of the packages/physical units and the physical type of packaging for the despatched goods. PA+7++BOX:92 M 7224 NUMBER OF PAKAGES M n..8 Number of individual parts of a shipment either unpacked, or packed in such a way that they cannot be divided without first undoing the packing. 202 PAKAGE TYPE Type of package by name or by code from a specified source. M 7065 Type of packages identification oded description of the form in which goods are presented. M an..17 3055 ode list responsible agency, coded ode identifying the agency responsible for a code list. an..3 92 Assigned by buyer or buyer's agent 7064 Type of packages an..35 Description of the form in which goods are presented. Inalfa Roofsystems DESADV D.97A Page 15
Segment: QTY Quantity Position: 0430 Group: Segment Group 11 (Package) onditional (Optional) Level: 3 Usage: onditional (Optional) Max Use: 10 Purpose: A segment to specify the quantity per package described in the PA segment. QTY+52:65:PE M 186 QUANTITY DETAILS M Quantity information in a transaction, qualified when relevant. M 6063 Quantity qualifier M an..3 ode giving specific meaning to a quantity. 52 Quantity per pack M 6060 Quantity M n..15 6411 Numeric value of a quantity. Measure unit qualifier an..3 Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed. PE Piece Inalfa Roofsystems DESADV D.97A Page 16
Segment: PI Package Identification Position: 0480 (Trigger Segment) Group: Segment Group 13 (Package Identification) onditional (Optional) Level: 3 Usage: Mandatory Max Use: 1 Purpose: A segment specifying markings and/or labels used on individual physical units (packages) described in the PA segment. PI+17 Data omponent Inalfa Roofsystems DESADV D.97A Page 17
827 TYPE OF MARKING Specification of the type of marking that reflects the method that was used and the conventions adhered to for marking (e.g. of packages). M 7511 Type of marking, coded M an..3 To specify the type of marking that reflects the method and the conventions adhered to for marking. G Mixed handling unit M Homogeneous handling unit 3055 ode list responsible agency, coded an..3 ode identifying the agency responsible for a code list. 92 Assigned by buyer or buyer's agent * As long as no special agreement with Inalfa has been made regarding the use of packaging codes: - you can you the codes PAL and BOX as customer packaging code for all packaging that has a package label (serial) - auxillary packaging will not be part of the ASN If you want to have assistance on how package setup has to be done in the DESADV please have a look at URL : Packaging structure in EDIFAT DESADV Inalfa Roofsystems DESADV D.97A Page 18
Segment: RFF Reference Position: 0490 Group: Segment Group 13 (Package Identification) onditional (Optional) Level: 4 Usage: onditional (Optional) Max Use: 1 Purpose: A segment for referencing the package identification e.g. master label number. RFF+AAT:LN14025612 M 506 REFERENE M Identification of a reference. M 1153 Reference qualifier M an..3 ode giving specific meaning to a reference segment or a reference number. AAT Master label number Identifies the master label number of any package type. 1154 Reference number an..35 Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier. Inalfa Roofsystems DESADV D.97A Page 19
Segment: GIR Related Identification Numbers Position: 0510 Group: Segment Group 13 (Package Identification) onditional (Optional) Level: 4 Usage: onditional (Optional) Max Use: 99 Purpose: A segment providing set of package identification related numbers, e.g. a package label number and a KANBAN card number assigned to the same package. GIR+3+517024:ML M 7297 SET IDENTIFIATION QUALIFIER M an..3 Identification of the type of set. 3 Package Related numbers identifying a package such as a bar code label number related to a kanban card number, etc. M 206 IDENTIFIATION NUMBER The identification of an object. M M 7402 Identity number The number given to an object for its unique identification. M an..35 7405 Identity number qualifier ode specifying the type/source of identity number. an..3 Refer to D.97A Data Element Dictionary for acceptable code values. 4405 Status, coded an..3 Provides information regarding a status. Refer to D.97A Data Element Dictionary for acceptable code values. Inalfa Roofsystems DESADV D.97A Page 20
Segment: LIN Line Item Position: 0560 (Trigger Segment) Group: Segment Group 15 (Line Item) onditional (Optional) Level: 2 Usage: Mandatory Max Use: 1 Purpose: A segment identifying the product being despatched. All other segments in the detail section following the LIN segment refer to that line item. LIN+++10007813F:IN M 1082 LINE ITEM NUMBER M an..6 Serial number designating each separate item within a series of articles. 212 ITEM NUMBER IDENTIFIATION Goods identification for a specified source. M 7140 Item number A number allocated to a group or item. M an..35 Inalfa Roofsystems DESADV D.97A Page 21
Segment: IMD Item Description Position: 0580 Group: Segment Group 15 (Line Item) onditional (Optional) Level: 3 Usage: onditional (Optional) Max Use: 25 Purpose: A segment for describing the product being despatched. This segment should be used for products that cannot be identified by a product code or article number. IMD+++:::HYBRID 1234 FOR INALFA 543 X 273 ITEM DESRIPTION Description of an item. 7009 Item description identification an..17 7008 Item description an..35 Plain language description of articles or products. 7008 Item description Plain language description of articles or products. 3453 Language, coded ode of language (ISO 639-1988). an..35 an..3 Inalfa Roofsystems DESADV D.97A Page 22
Segment: QTY Quantity Position: 0600 Group: Segment Group 15 (Line Item) onditional (Optional) Level: 3 Usage: onditional (Optional) Max Use: 10 Purpose: A segment to give quantity information concerning the product. QTY+12:455:PE M 186 QUANTITY DETAILS M Quantity information in a transaction, qualified when relevant. M 6063 Quantity qualifier M an..3 ode giving specific meaning to a quantity. 3 umulative quantity 12 Despatch quantity Quantity despatched by the seller. M 6060 Quantity M n..15 Numeric value of a quantity. 6411 Measure unit qualifier an..3 Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed. Inalfa Roofsystems DESADV D.97A Page 23
Segment: ALI Additional Information Position: 0610 Group: Segment Group 15 (Line Item) onditional (Optional) Level: 3 Usage: onditional (Optional) Max Use: 10 Purpose: A segment indicating that the line item is subject to special conditions due to origin, customs preference, or commercial factors. ALI+IT 3239 OUNTRY OF ORIGIN, ODED an..3 ountry in which the goods have been produced or manufactured, according to criteria laid down for the purposes of application of the ustoms tariff, of quantitative restrictions, or of any other measure related to trade. Inalfa Roofsystems DESADV D.97A Page 24
Segment: RFF Reference Position: 0720 (Trigger Segment) Group: Segment Group 16 (Reference) onditional (Optional) Level: 3 Usage: Mandatory Max Use: 1 Purpose: A segment identifying documents related to the line item. RFF+ON:460000916 M 506 REFERENE M Identification of a reference. M 1153 Reference qualifier M an..3 ode giving specific meaning to a reference segment or a reference number. ON Order number (purchase) [1022] Reference number assigned by the buyer to an order. Use the data in the Inalfa DELFOR RFF+ON 1154 Reference number an..35 Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier. Inalfa Roofsystems DESADV D.97A Page 30
Segment: UNT Message Trailer Position: 1040 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A service segment ending a message, giving the total number of segments in the message and the control reference number of the message. UNT+68+1 M 0074 NUMBER OF SEGMENTS IN A MESSAGE M n..6 ontrol count of number of segments in a message. M 0062 MESSAGE REFERENE NUMBER M an..14 Unique message reference assigned by the sender. Inalfa Roofsystems DESADV D.97A Page 31
SAMPLE DESADV: UNB+UNOA:2+SUPPLIERDUNS:ZZ+161893557:01+141020:1459+065115 UNH+H164108+DESADV:D:97A:UN BGM+351+52033 DTM+137:201410201455:203 MEA+AAX+AAD+KGM:1 RFF+RN:E-LOGISTIS NAD+BY+200::92++INALFA ROOF SYSTEMS NAD+A+DELTA TRANSPORT::92 NAD+ST+EU-AH::92++INALFA ROOF SYSTEMS NAD+SU+S123456::92++ SUPPLIER NAME LO+11+A100 TDT+12++30++48403:::DELTA TRANSPORT PS+1 PA+7++BOX::92 QTY+52:65:PE PI++++S::92 GIR+3+517024:ML GIR+3+517025:ML GIR+3+517026:ML GIR+3+517027:ML GIR+3+517028:ML GIR+3+517029:ML GIR+3+517030:ML LIN+++10002542H QTY+12:455 ALI+US RFF+ON:403001579 UNT+26+H164108 UNZ+1+065115 Inalfa Roofsystems DESADV D.97A Page 32
SAMPLE DESADV w/ MASTER and MIXED LABELING: UNB+UNOA:2+006011936:01+161893553:01+141211:1325+1++DESADV UNH+180411097+DESADV:D:97A:UN BGM+351+MASTERMIXED+9 DTM+137:201412111318:203 DTM+11:201412111312:203 MEA+AAX+AAD+KGM:1323 MEA+AAX+SQ+62:2 MEA+AAX+AA+KGM:1300 RFF+RN:802146117 NAD+BY+200::92 NAD+SU+S604401::92 NAD+ST+EU-AH::92 LO+11+A100 TDT+12++M++GTHV::182 PS+1++4 PA+4++BOX:92 QTY+52:30:PE PI+17+++G::92 RFF+AAT:S6044010000000002 Master LP GIR+3+S6044010000000007:ML GIR+3+S6044010000000008:ML GIR+3+S6044010000000009:ML GIR+3+S6044010000000010:ML LIN+++30001465K:IN QTY+12:120:PE ALI+US RFF+ON:270000047:11 PS+2++4 PA+2++BOX:92 QTY+52:30:PE PI+17+++G::92 RFF+AAT:S6044010000000015 Mixed LP Part A GIR+3+S6044010000000011:ML GIR+3+S6044010000000012:ML LIN+++30001465K:IN QTY+12:60:PE ALI+US RFF+ON:270000047:11 PS+3++4 PA+2++BOX:92 QTY+52:30:PE PI+17+++G::92 RFF+AAT:S6044010000000015 Mixed LP Part B GIR+3+S6044010000000013:ML Inalfa Roofsystems DESADV D.97A Page 33
GIR+3+S6044010000000014:ML LIN+++30004182A:IN QTY+12:60:PE ALI+US RFF+ON:270000121:12 UNT+53+180411097 UNZ+1+1 Inalfa Roofsystems DESADV D.97A Page 34