Illinois State Board of Education

Transcription

1 Illinois State Board of Education Illinois Longitudinal Data System Data Advisory Committee September 24, 2010 September 2010

2 ILDS Data Advisory Committee Welcome and Introductions Agenda Committee Administration and Status Review of Previous Meeting Minutes ILDS Project Status SLDS Expansion Grant (ARRA) Overview HEC Data Consortium Update Data Architecture - ISBE Systems and Data - P20 State Core Model Wrap Up and Adjournment 2

3 Committee Administration and Status - Meeting Minutes 6/29/2010 Meeting Minutes 3

4 Committee Administration and Status Project - Monthly status calls and reporting with U.S. Dept of Education ongoing Data Advisory Committee - Monthly meetings scheduled as needed - Two Focus Groups Meeting: Principals and Administrators (IPA) Teachers (IEA, IFT) Enterprise-wide Data Architecture - Vendor fully engaged Public Consulting Group (PCG) - Data architecture requirements identification underway - key input - Established focus groups to assist with requirements gathering 4

5 Committee Administration and Status Data Stewardship - Two positions filled - Analysis and data quality improvement activities underway Education Enterprise Data Warehouse - RFSP development underway Linking of ISBE data with Postsecondary and Employment Data, and use this data for Research and Analysis - Higher Ed adding SID to support data linking - High School Feedback Report Data Sharing activities ongoing Overall - Schedule Will need to adjust schedule for Data Warehouse RFSP - Slightly behind original spend plan 5

6 ILDS Project Timeline Project Objectives FY 2010 FY2011 FY 2012 QTR1 QTR2 QTR3 QTR4 QTR1 QTR2 QTR3 QTR4 QTR1 QTR2 QTR3 QTR4 FY 2013 QTR1 QTR2 QTR3 QTR4 Data Advisory Committee Establish DAC Define Data Architecture Requirements Define Data Warehouse Requirements Ongoing Support, Governance, Requirements Updates, Process Validation, Testing Enterprisewide Data Architecture Data Stewardship Education Enterprise Data Warehouse Data Stewardship Positions Defined and Recruitment ongoing Planning and Requirements Definition Data Steward Positions Staffed Data Architecture Vendor Selected Business rules definition and data improvement plan development Data Analysis and Research Agenda for Centers Planning and Requirements Design and Build Develop Data Quality Protocols Data Warehouse Vendor Selected Education Enterprise Data Architecture Data Quality Protocols and Data Statistical Checks Defined Design Mapping to existing systems and needed Data Interfaces Ongoing Maintenance and Updates Implementation of Data Quality Plans supporting collection of high quality data Data Warehouse Design Complete Construction Data Warehouse Construction Complete System Testing Data Warehouse System Testing Complete Data Warehouse Implementation Acceptance Testing Ongoing User Training Pilot and Support User Training Data Linking Establish Data Sharing Agreements System Enhancements for data linking implemented Ongoing Data Sharing Support 6

7 SLDS Expansion Grant (ARRA) Project Overview Additional $11.9M funding, three year timeline Four primary components: 1. Establish a Statewide Transcript System for Middle and High School Students 2. Integrate Student-level Data with Teacher and Administrator Data 3. Continued Expansion and Development of Postsecondary Education Data Systems 4. Expansion of Early Childhood Data Collection Systems 7

8 1. Establish a Statewide Transcript System for Middle and High School Students Goals Statewide course classification system for high school and middle school students Statewide records capture of transcript information including courses and grades Linking ISBE Student Information System (SIS) data with the statewide transcript system Mapping local course descriptions with the statewide course classification system Establishing data feeds from SIS to: - i) the State Transcript Depository for the development of transcripts - ii) Illinois Student Assistance Commission (ISAC) for scholarship and student assistance programs - iii) postsecondary institutions for student application and enrollment functions. 8

9 2. Integration of Student-level Data with Teacher and Administrator Data Goals Redesign of ISBE Teacher and Administrator Data Collection Systems - Teacher Certification Information System (TCIS) - Educator Certification System (ECS) and Teacher Service Record (TSR) system Modification of TSR with course code and letter grades captured through SIS and linking of such information to teacher-level data from TSR Performance Evaluation Report and Survey to provide greater transparency in teacher performance evaluations Continued development of Teacher Data Warehouse to match teacher and administrator preparation to student performance 9

10 3. Improvement of postsecondary and workforce data collection through greater access to public and private higher education data and incorporation of unemployment insurance wage records into the data collection systems Goals Continued support of the Higher Education Data Consortium (HEC) Perkins IV Core Measures website containing information by college and performance measure Tech Prep/Partnerships for College and Career Success measures website with information by partnership and performance measure Enhanced Performance/ Accountability Reports by Illinois Community College Board (ICCB) to increase performance, transition measure, and indicator reporting transparency Performance and accountability reporting through online reporting tools that will complement existing data book, degree program inventory, institutional profile, discipline cost study, and revenue and expenditure reports 10

11 3. Improvement of postsecondary and workforce data collection, greater access to public and private higher education data, incorporation of unemployment insurance wage records into the data collection systems (cont) Planning and design of modifications to High School Feedback Report to expand upon information regarding postsecondary enrollment and performance Goals Planning and design of process to incorporate data from the National Student Clearinghouse in order to access public and private higher education data nationwide to better track transfer and concurrent enrollment students Develop data-sharing agreements with Unemployment Wage Record Office 11

12 4. Expansion of Early Childhood Data Collection System Assigning a student ID (SID) for infants and toddlers in programs funded by the Early Childhood Block Grant Data collection for children from birth to three (within the structure of the ISBE SIS) Goals Processes to match infants and toddlers to their SIDs when enrolling in or transitioning to the early learning programs Training and technical assistance plans for agencies that will be contributing data to the system Expansion of currently collected data elements 12

13 ILDS Expansion Grant (ARRA) Project Timeline FY 2011 FY2012 FY 2013 Project Objectives QTR1 QTR2 QTR3 QTR4 QTR1 QTR2 QTR3 QTR4 QTR1 QTR2 QTR3 QTR4 Statewide Transcript System Course Classification System established Pilot and Stakeholder engagement High School transcript data collection capabilities Develop transcript data feed capabilities Middle School transcript data collection capabilities Student and Teacher Data Integration Redesign and Redevelop Teacher Data Collection Systems Match Students and Teachers through collection of course data Expansion of Postsecondary Education Data System ICCB Web Portal for Perkins Core Measures Enhance reporting for retention, completion and employment of students with disabilities Portal for Tech Prep Partnerships for College and Career Success Add student financial data to postsecondary ILDS Incorporate National Student Clearinghouse Data Enhanced performance and accountability reporting from postsecondary institutions Incorporate Illinois Employment and Earnings Data, Unemployment Wage Record Expansion of Early Childhood Data Collection System Expand data collection to include infants and toddlers in Early Childhood Block Grant Programs System Enhancements for collection of additional data elements Ongoing Support 13

14 SLDS Expansion Grant (ARRA) Status Project funding received, startup July 1, 2010 Project timelines developed Includes ARRA reporting requirements Initial planning underway - Acquiring additional Project Management Office (PMO) resource - Planning with Postsecondary partners (ICCB, IBHE) underway Defining new intergovernmental agreements to manage grant activities - Alignment of Memorandum of Understanding (MOU) between ISBE and ISAC - Other procurement activities for resources to perform: Rewrite of teacher systems Collection of additional Early Childhood data 14

15 Data Architecture 15 September 2010

16 ILDS Data Architecture - ISBE Data Entity Category Source System Comments Student Demographics SIS Enrollment SIS Disabilities SIS Special Education FACTS/SEARS, SEDS Data collection targeted for rewrite IEP (indicator) SIS LEP (indicator) SIS Title 1 SIS Career and Technical Education ISIS Transitioning to SIS Immigrant SIS Migrant SIS Homeless SIS Assessment (Annual statewide) SIS Discipline SIS Incident Incidents SIS Staff Demographics TSR, TCIS Experience TCIS Assignment TSR Credentials/Qualifications TCIS Illinois Education Identifier Number (IEIN) ECS Compensation 16 August, 2010

17 ILDS Data Architecture - ISBE Data Entity Category Source System Comments School Directory Facilities and Inventory AYP Type Principal Indicators, Assessment District ID Directory Superintendent AYP Indicators State ID Directory CCSSO Financial Financial AFR, FRIS, MIDAS Programs CNS, ACES, egms, SIS Pre K, Early Learning SIS Facility data 17 August, 2010

18 ILDS Data Architecture Data not Collected (NEDM, DQC, LDS) Source Entity Category Comments System Student Attendance (daily), truancy Teachers and Principals want this data Parental Information Health Grades Targeted for collection by 9/2011 Neglected and Delinquent Transportation data Library records Perceptions data (e.g., student-teacher relationships, school climate, etc.) Section/Course Section Targeted for collection by 9/2011 Course (including dual credit) Targeted for collection by 9/2011 Staff, Student Targeted for collection by 9/2011 Grade, Credits Targeted for collection by 9/2011 Non Publics Procedures by 7/1/2010 AP exam results International Baccalaureate exam results Extracurricular Food Service CNS Collected but not tied directly to students Assessments formative and interim 18 August, 2010

19 CCSSO P20 State Core Logical Data Model 19 September 2010

20 Data Architecture Lets hear from you! 20

21 Wrap Up and Adjournment Review takeaways - Data Architecture Next meeting dates? - October 13, November 10, 2010 Communications - Contact Information Committee ILDSDAC@isbe.net Committee Web Site 21