SSA Baan ERP 5.0c Difference Study Localizations 2.0 for Italy - Localizations 2.1

Transcription

1 SSA Baan ERP 5.0c Difference Study Localizations 2.0 for Italy - Localizations 2.1 Difference Study P3536A US

2 Document information Document code P3536A US Document group Product Information Release SSA Baan ERP 5.0c Document title Document edition A Status Actual Month modified December 2003 Copyright 2003 by Baan International B.V., a subsidiary of SSA Global Technologies, Inc. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any way or by any means, including, without limitation, photocopying or recording, without the prior written consent of Baan International B.V. Important Notices The material contained in this publication (including any supplementary information) constitutes and contains confidential and proprietary information of Baan International B.V. By gaining access to the attached, you acknowledge and agree that the material (including any modification, translation or adaptation of the material) and all copyright, trade secrets and all other right, title and interest therein, are the sole property of Baan International B.V. and that you shall not gain right, title or interest in the material (including any modification, translation or adaptation of the material) by virtue of your review thereof other than the non-exclusive right to use the material solely in connection with and the furtherance of your license and use of software made available to your company pursuant to a separate agreement ( Purpose ). In addition, by accessing the enclosed material, you acknowledge and agree that you are required to maintain such material in strict confidence and that your use of such material is limited to the Purpose described above. Although Baan International B.V. has taken due care to ensure that the material included in this publication is accurate and complete, Baan International B.V. cannot warrant that the information contained in this publication is complete, does not contain typographical or other errors, or will meet your specific requirements. As such, Baan International B.V. does not assume and hereby disclaims all liability, consequential or otherwise, for any loss or damage to any person or entity which is caused by or relates to errors or omissions in this publication (including any supplementary information), whether such errors or omissions result from negligence, accident or any other cause. Trademark Acknowledgements SSA Global, SSA and the SSA Global logo are trademarks of SSA Global Technologies, Inc. All other company, product, trade or service names referenced may be trademarks of their respective owners. 2

3 About this document This document is a Difference Study that provides an overview of the enhancements that have been developed on the Italian Localization for SSA Baan ERP 5.0c. Each section in this document describes the localization functions for a country, and is divided in two main sub-sections: the first sub-section describes the localization parameters, while the second sub-section describes all the functionality related to a specific localization. This document contains the following chapters: Chapter 1, Introduction, provides a general introduction to this document and to Localizations 2.1 for Italy. Chapter 2, Functionality descriptions, describes the new and updated functionality from Localizations 2.0 for Italy to Localizations

4 Table of contents 1. Introduction Purpose of the document Definitions, acronyms and abbreviations Document reading guide 6 2. Functionality description Localization parameters Libro Giornale Master data setup Print Libro Giornale Year-end close Master data setup Libro Giornale printing Import journal transactions Master data setup Import Journal Voucher Batches VAT book Master data setup Print VAT book VAT Book Printing Non-deductible VAT VAT book printing VAT liquidation Fiscal ID check Master data setup Processing Intrastat Master data setup Processing VAT exemption limit Master data setup Invoice processing VAT exemption history maintenance Inventory valuation Inventory Valuation Parameters (whina105s00l) Master data setup Average unit cost Perform Inventory Valuation (whinal201m00l) Electronic remittances and payments Electronic remittances Master data setup Maintain Payment/Receipt Methods (tfcmg0140s000) Process automatic receipts Electronic payments Master data setup 33 4

5 2.8.7 Process automatic payments Payment reconciliation General Enhancements for Italy Sales and Warehouse Order Invoice Headers New features Master data setup Invoice processing Change prices and discounts after delivery New features Master data setup Invoice processing Print delivery note New features Master data setup Processing Purchase Order Lines Overview by User New features Master data setup Processing 44 5

6 Introduction 1. Introduction 1.1 Purpose of the document This document provides an overview of the enhancements that have been developed in Localizations 2.1 for Italy for SSA Baan ERP 5.0c. This document focuses on the differences between Localizations 2.0 for Italy as compared with Localizations Definitions, acronyms and abbreviations Term Localization Description A modification or add-on to the standard software product that is specific to a particular country or area. An extension has a VRC code that differs from that of the standard software product, for example, changes in the area of legal requirements. 1.3 Document reading guide For each topic, this chapter provides a description of the new features, together with figures and print samples. 6

7 2. Functionality description 2.1 Localization parameters The new features described in this document are activated by the localization parameters as detailed in the following table: New Functionality Libro Giornale Enhancements Vat Book Enhancements Fiscal ID Check Intrastat VAT Exemption Limit Inventory Valuation Electronic Remittances Electronic Payments Generic Enhancements for Italy Delivery Note Corresponding Localization Parameter Libro Giornale VAT Books A new Localization Parameter has been added A new Localization Parameter has been added VAT Books LIFO by Year Trade Notes Trade Notes A new Localization Parameter has been added Delivery Note 2.2 Libro Giornale In addition to the existing functionality, the new features described in the following sections are also now available Master data setup Not applicable. 7

8 2.2.2 Print Libro Giornale In case of a preliminary print, the Libro Giornale Printout (tfgld950) table is now also written. Through the Libro Giornale Final Printout Details (tfgldl543m00l) session, and the Status of Libro Giornale (tfgldl506m00l) session, the preliminary print data now also appears, as shown in the following figure: Figure 2-1 Libro Giornale Final Printout Details (tfgld1543m00l), Ledger A/C Details tab Figure 2-2 Status of Libro Giornale (tfgldl506m00l) New runs will override the existing run to ensure consistency with the actual reports printed. In addition, any preliminary printout will be deleted if you change the Company Parameters option to print the Libro Giornale as sectional in the tfgld0103s000 session. This feature improves the inquiry capabilities and enables users to easily build customized Libro Giornale layouts for both preliminary and final print with Crystal Reports. Libro Giornale Printing When you run the preliminary print, SSA Baan ERP also updates the Status of Libro Giornale (tfgld939) table and the Libro Giornale Final Printout Details (tfgld950) table. 8

9 2.2.3 Year-end close When the user prints the Libro Giornale, the user can optionally also select the Print Report Header check box to print the balance sheet accounts closing balance, as shown in the following figure: Figure 2-3 Print Libro Giornale (tfgldl402m00l) This check box is selected if the Libro Giornale year is already closed Master data setup Not applicable Libro Giornale printing If the Include Closing Balance check box is selected, the journal entry that has been created by the year-end process is printed, as long as the transaction date falls within the specified date range. 9

10 Figure 2-4 Libro Giornale Journal Entry Import journal transactions The import journal transactions process has been enhanced to perform the Libro Giornale checks Master data setup Not applicable Import Journal Voucher Batches When you perform the import voucher batches, the imported journal entry date and section code are checked to ensure that data posted in the general ledger is consistent with the Libro Giornale requirement. The section code and the transaction entry date are updated to the Non- Finalized Transactions (tfgld102) table. 2.3 VAT book Master data setup Not applicable. 10

11 2.3.2 Print VAT book In case of a preliminary print, the VAT Book Printout (tfgld952) table is now also written. The preliminary print data now appears in the VAT Book Printout Details (tfgldl542m00l) session, and the Vat Book History (fgldl515m00l) session, as shown in the following figures: Figure 2-5 VAT Book Printout Details (tfgldl515m00l) Figure 2-6 VAT Book History (tfgldl542m00l) New runs will override the existing run to ensure consistency with the actual reports printed. This feature improves inquiry capabilities and enables users to easily build customized VAT book layouts for both preliminary and final print with Crystal Reports VAT Book Printing When the user runs the preliminary print, SSA Baan ERP also updates the VAT Book History (tfgld945) table and the VAT Book Printout Details (tfgld952) table. 11

12 2.3.4 Non-deductible VAT Because the non-deductible VAT concept only applies to the purchase side, non-deductible VAT is always printed as deductible in the sales VAT book, which is included in the sales VAT book on intra-eec purchases, and in VAT liquidation, as shown in the following figure: Figure 2-7 VAT Liquidation Report VAT book printing If non-deductible tax codes are used in sales invoices, and always in case of a sales VAT book on intra-eec purchases, the VAT Amount is always printed as deductible VAT liquidation If non-deductible tax codes are used in sales invoices, and always in case of a sales VAT book on intra-eec purchases, the VAT amount is always printed and calculated as deductible. 2.4 Fiscal ID check A new check is now available in the Fiscal Entity (tccoml502m00l) session to control the fiscal entity code entered Master data setup Not applicable. 12

13 2.4.2 Processing If you save the fiscal entity code, a check is performed, according to the Type of Business Partner you select: Physical Person: The Codice Fiscale check routine runs to ensure that characters entered are valid, according to the validation rule. Other: The VAT number check is performed. If a wrong code is entered, a warning message appears. Figure 2-8 Processing (tccoml102s00l) 13

14 2.5 Intrastat New fields have been added to the Import/Export Statistics (tccom710) table to make additional information available for reporting purposes: Sold To/Buy From BP Address Code Ship To/Ship From Address Code Buy From/Sold To Business Partner currency Goods Value in Business Partner currency Financial Company Invoice From/Invoice To Business Partner Transaction Type Document Number From this data, you can handle additional pieces of information, such as the following: Sold To/Buy From BP Address Code: From the address, you can derive the Customer s/supplier s Country and Tax Number. Ship To/Ship From Address Code: From this address, you can derive the Country of Destination/Origin and Province of Destination/Origin. Transaction Type: This field is available to manually enter the transaction type used to post the invoice. Document Number: This field is available to manually enter the document number you use to post the invoice. Business Partner: This field is automatically derived from the ACP200 or ACR200 tables Master data setup Additional data that is required, according to the Italian Intrastat Report structure, can be obtained through the additional statistical information set that is linked to the warehouse order type: Transaction Origin: From Additional Statistical Information Set from fields 1 to 3 Adjustment Data (Type/Year/Period): From Additional Statistical Information Set from fields 4 through 6 14

15 The following figure provides an example: Figure 2-9 Additional Statistical Information Sets (tccom7105s000) Note You can build the customized report with Crystal Report, as long as the following criteria are also met: Statistical Value: Can be calculated with proper algorithm on the goods value Other data will be derived directly form the table tccom710 and printed when required. You can also maintain the additional Transport Category in the Carriers (tcmcs0180s000) session, as specified in Italian law. Figure 2-10 Carriers (tcmcs0180s000) 15

16 2.5.2 Processing The new fields described in the previous section introduced in the Import/Export Statistics (tccom710) table can be populated for the existing data using the Update Extended Intrastat Reporting Data (tccoml205m00l) session, as shown in the following figure: Figure 2-11 Update Extended Intrastat Reporting Data (tccoml205m00l) This session is available on the EU Tax Handling menu in Common Data. If the user creates an inventory transaction, according to the Intra-EU transaction parameter setting, a record will be inserted in the Import/Export Statistics (tccom710) table. The new fields will be filled in and can be viewed/maintained thorough the Import/Export Statistics (tccom7571m000) session and the Import/Export Statistics (tccom7171s000) session: Figure 2-12 Import/Export Statistics (tccom7171s000), General tab 16

17 Figure 2-13 Import/Export Statistics (tccom7171s000), Financial tab Figure 2-14 Import/Export Statistics (tccom7171s000), Company tab 17

18 Figure 2-15 Import/Export Statistics (tccom7171s000), Additional tab 2.6 VAT exemption limit New features have been added to enable you to do the following: Accumulate exempted purchase amounts on a tax year, based on the VAT exemption date. Provide detailed VAT exemption history. Enable VAT exemption history maintenance. A new VAT Exemption Date field is now available in the following sessions: Purchase Invoice (tfacp1110s000) Purchase Invoice Transactions (tfacp1112s000) Tax Transactions (tfacp1112s000) Master data setup Not applicable Invoice processing If you enter a purchase invoice, the VAT Exemption Date field automatically defaults the following: The invoice date, in case of a cost invoice The purchase order header planned receipt date in case a purchase order is entered in the Purchase Invoice (tfacp1110s000) session. 18

19 The receipt date from the Orders by Packing Slip (tfacp245) table, in case a packing slip is selected in the Purchase Invoice (tfacp1110s000) session. The VAT exemption date will then be checked against the Purchase Tax Exemptions table. The exempted tax code, which you can set up in the Tax Exemption Limit (tcmcsl128m00l) session, will be defaulted, provided that a record exists for the following: Same tax authority Expiry date that falls after the VAT exemption date of the invoice Figure 2-16 Purchase Invoices (tfacp1100s000), Invoice data tab Figure 2-17 Tax Transactions (tfacp1112m000) 19

20 Figure 2-18 Purchase Invoice Transactions (tfacp1120s000), Document tab VAT exemption history maintenance After the invoice is finalized, a record is inserted in the Tax Exemption History Details (tfgld957) table. The new Tax Exemption Limit (tcmcsl128m00l) session has been built to enable the user to do the following: Provide VAT exemption history details. Delete/modify/add VAT exemption records. Figure 2-19 Tax Exemption Limit (tcmcsl128m00l) 20

21 Figure 2-20 Tax Exemption (tfgldl520m00l) Figure 2-21 Tax Exemption History Details (tfgldl557m00l) From here, you can double-click a record to delete the record, add a new record, or maintain the record. If you double-click a record, the Tax Exemption History - Details (tfgldl557m00l) session starts, in which you can either check details or even modify the record. 21

22 Figure 2-22 Tax Exemption History Details (tfgld557m00l) When you insert a new record, the record s status will be Entered: Figure 2-23 Tax Exemption History Details (tfgldl557m00l) 22

23 A report is also available to provide full details, according to the selection criteria: Figure 2-24 Print Tax Exemption History (tfgldl457m00l) Figure 2-25 Tax Exemption History Details report 23

24 2.7 Inventory valuation Several enhancements have been built to provide a more accurate and flexible inventory valuation procedure, in addition to the standard SSA Baan ERP inventory valuation features, including the following: A new inventory valuation method, Average Unit Cost, is now available in addition to LIFO by Year. A new item grouping, Fiscal Category, has been built to enable inventory valuation based on this category. A new report is now available to list all inventory transactions that have been processed, as well as the resulting average price that is input for LIFO by Year and Average Unit Cost Inventory Valuation. A new option has been added to retrieve the production receipts valuated at MAUC in addition to the existing FTP Inventory Valuation Parameters (whina105s00l) The following new options have been added in this session: Valuation by Fiscal Category: Replaces the existing option to receive inventory valuation by item group. Value Production Receipts at Current MAUC: This new option is an alternative to the existing Value Production Receipts at Current FTP option. Figure 2-26 Inventory by Year Parameters (whina105s00l) 24

25 2.7.2 Master data setup In the General Item Data (tcibd0101s000) session, a new Fiscal Category field has been added, which you can use to zoom to the Fiscal Categories (tcibdl540m00l) session: Figure 2-27 General Item Data (tcibd0101s000), Item Data I tab Figure 2-28 Fiscal Categories (tcibdl540m00l) Average unit cost Note The formula to calculate the average unit cost is as follows: Inventory on Hand Previous Year = I[t-1] Average Unit Cost Previous Year = AUC[t-1] Total Receipts of the Year = TR[t] Total Receipts value of the Current Year = TRV[t] Average Unit Cost for the Current Year = AUC[t] AUC(t) = ( ( I[t-1] * AUC[t-1] ) + TRV[t] ) / ( I[t-1] + TR[t] ) To calculate the total receipts and the total receipts value for the year, you can include or exclude particular transactions based on the LIFO by Year parameter settings. 25

26 Figure 2-29 Average Unit Cost Report, Item1 Note According to the previous example and formula, the average unit cost for Item 1is calculated as follows: ((1800 * 12) + (3320 * )) / ( ) = ( ) / 5120 = / 5120 = In both LIFO by Year and Average Unit Cost inventory valuation, the market price will be used in case this price will lead to a lower inventory value, or: If the Average Price is zero when the LIFO by Year inventory valuation is printed. If the Average Unit Cost is zero when the Average Unit Cost inventory valuation is printed. The following is an example of the LIFO by Year Detailed Inventory Valuation: the average price of is applied to the current year LIFO quantity. Figure 2-30 LIFO by Year Valuation (Detailed) report 26

27 New fields have been added to the Inventory Valuation sessions to reflect the enhanced functionality, as shown in the following figures: Figure 2-31 Inventory by Year (Manual Entries) (whinal103s00l) Figure 2-32 Inventory by Warehouse, Fiscal Category, Item, and Year (whinal502m00l) 27

28 Figure 2-33 Inventory by Year (whinal101s00l) Perform Inventory Valuation (whinal201m00l) New options have been added to the Perform Inventory Valuation (whinal201m00l) session, as shown in the following figure: Figure 2-34 Perform Inventory Valuation (whicnal201m00l) Perform Automatic Inventory Valuation: The option already available in the LIFO by Year Parameters session has been moved to this session. Average Unit Cost: The functionality is as described previously. Detailed Inventory Transaction: This report lists all records that have been selected to calculate the Average Price and Average Unit Cost. 28

29 Figure 2-35 Detailed Inventory Transactions report In addition, a report is printed through the Print Inventory by Year with Market Price (whinal401m00l) session, which provides inventory on hand with the Average Unit Cost, Average Price, and Market Price, as shown in the following figure: Figure 2-36 LIFO by Year with Market Prices report 2.8 Electronic remittances and payments Some enhancements have been added to the automatic receipt procedure to generate ASCII files for: Print electronic remittance, according to the Italian standards RIBA and RID. Print remittance letters In addition, in the reconciliation process, additional selection has been provided to enable selection of entire receipt/payment batch. 29

30 2.8.1 Electronic remittances Master data setup In the payment method, new report numbers are available to print: ASCII file for RIBA: Report 15 ASCII file for RID: Report 16 Remittance letter for the bank: Report 17 Figure 2-37 Payment/Receipt Methods (tfcmg0140s000), Details tab Figure 2-38 Payment/Receipt Methods (tfcmg0140s000), Options tab 30

31 Figure 2-39 Payment/Receipt Methods (tfcmg0140s000), Currency/Country Opt. Tab Maintain Payment/Receipt Methods (tfcmg0140s000) Details tab: 1 Set the Output Type as File. 2 Set the Device for Payments as ASCIF. 3 Set the Device Report as "D66" 4 Set the Session for Payment/Receipt as tfcmg4260s Set the Payment Report to either 15, for RI.BA electronic, or 16, for RID electronic. 6 Set the Additional Report as 17, for RI.BA/RID paper layout. This setting is optional. Options tab 1 The Composing Limit must not be greater than 6 if you select report 15 in Step 5, otherwise, the report might not include all references. 2 You can set Composing Option to Characters and set the limit to 200 or Invoice up to 14, if you selected report 16 in Step 7 Otherwise, the report might not show all references. In the Data by Bank/Payment Method (tfgmg0145s000) session, the user can specify the path to store the electronic remittance ASCII file. The system composes the file name, according to the following rule: Bank: BK1 Payment Method: RB1 Date: ~~~~~~ Sequence within the combination of preceding codes: ## 31

32 Figure 2-40 Data by Bank/Payment Method (tfcmg0145s000), Data by Bank/Payment Method tab Note During the Compose receipt process the batch number will be added to the file name as specified above: the resulting code will be: Batch number + BK1RB1~~~~~~## Process automatic receipts After you run the transfer direct debit process, the following report is printed for each bank: Figure 2-41 Bank Remittance (RI. RA/RID) report Electronic payments 32

33 2.8.6 Master data setup In the Payment Method field, the following new report numbers are available to print: ASCII file for electronic domestic payments: Report 60 Remittance letter for the bank: Report 61 Figure 2-42 Payment/Receipt Methods (tfcmg0140s000), Details tab Figure 2-43 Payment/Receipt Methods (tfcmg0140s000), Options tab 33

34 Figure 2-44 Payment/Receipt (tfcmg0140s000), Currency/Country Opt. Tab Maintain Payment/Receipt Methods (tfcmg0140s000) Details tab: 1 Set the Output type to File. 2 Set the Device for Payments to ASCIF. 3 Set the Device Report to D66. 4 Set the Session for Payment/Receipt to tfcmg1260m Set the Payment Report to 60 (File). 6 Set the Additional Report to 61 (paper layout). Note that this step is optional. Options tab 1 The Composing Limit must not be greater than 12 if you selected report 60 in Step 5. Otherwise, the report might not show all references. 2 You can Composing Option as Characters and limit as 200, or Invoice up to 14, if you selected report 60 in Step 7. Otherwise the report might not show all references. In the Data by Bank/Payment Method (tfgmg0145s000) session, the user can specify the path to store the electronic remittance For the ASCII file, refer to the details provided for electronic remittances. 34

35 2.8.7 Process automatic payments After you run the transfer payment process, the following report is printed for each bank: Figure 2-45 Bank Remittance Printout report The customized remittance letter is available for the supplier through the Print Remittance Letters (tfcmg1270m000) session. If you select the new Print Payment Advice Layout (Italy) check box, the customized report is printed, as shown in the following figure: Figure 2-46 Print Remittance Letters (tfcmg1270m000) 35

36 Figure 2-47 Customized Payment Advice Layout (Italy) report Payment reconciliation A new option has been added in the Select for Automatic Receipt Reconciliation (tfcmg2121s000) session to select receipts and payments based on batch number: Figure 2-48 Select for Automatic Receipt Reconciliation (tfcmg2121s000) 36

37 Only the direct debit documents for the selected batch/batches will be tagged. Figure 2-49 Select for Automatic Reconciliation (tfcmg2123s000), Form 1 tab The same option is available for payment reconciliation. 2.9 General Enhancements for Italy Sales and Warehouse Order Invoice Headers New features To modify the Invoice-to Business Partner and Pay-by Business Partner fields, you can use this session if at least one non-posted line exists for the selected header Master data setup Not applicable. 37

38 2.9.4 Invoice processing When you process the invoice in Central Invoicing, the changed business partner will be considered. Figure 2-50 Sales and Warehouse Order Invoice Headers (cisli2140s000) Change prices and discounts after delivery New features With this session, you can now change the tax country and code entered in sales invoice lines Master data setup Not applicable. 38

39 2.9.8 Invoice processing When you process the invoice in Central Invoicing, the changed tax country and/or code will be considered. Figure 2-51 Change Prices and Discounts after Delivery (tdsls4122m000) Print delivery note New features The print delivery note process has been enhanced to enable the user to add information to the delivery note prior to the final print. The user can enter additional data in a new session, such as the following: Number of packages Shape Weight Note A Note B Note C In addition, the user can also delete the preliminary delivery notes and repeat the selection, which can be useful to include new shipments. 39

40 The delivery note layout has also been changed to include the additional information Master data setup Not applicable Processing In the Print Packing Slip (whinh4475m000) session, the new Print Options field is now available with the following choices: Compose Delete Reprint Print Final Reprint Final Figure 2-52 Print Packaging Slips (whinh4475m000) 40

41 After you compose the delivery notes, to add additional information, the user can click Packing Slip Data. The Packing Slip Additional Data (whinhl514m00l) session now starts. From this session, the user can select the preliminary/final delivery note and add/modify additional data, as shown in the following figure: Figure 2-53 Packaging Slip Additional Data (whinhl514m00l) Figure 2-54 Packaging Slip Additional Data (whinhl114s00l) 41

42 The user can then reprint the delivery note: Figure 2-55 Print Packaging Slips (whinh4475m000) 42

43 Figure 2-56 Delivery Note reprint The delivery note has been redesigned to include the added new data. In addition, during the preliminary print, the preliminary delivery note number is printed. The user can delete preliminary delivery notes. 43

44 Purchase Order Lines Overview by User New features This new session shows the purchase order lines overview by user Master data setup Not applicable Processing Not applicable. This session is added in the Menu Browser, as shown in the following figure: Figure 2-57 Menu Browser, Purchase Order Lines Overview (tdpurl502m00l) 44

45 This session shows the following details: Figure 2-58 Purchase Order Lines Overview by User (tdpurl502m00l) Figure 2-59 Purchase Order Lines Overview by User (tdpurl502m00l), Quantities tab The Quantities tab shows the invoice status in finance as Free, Matched, Approved, or All Approved. Figure 2-60 Purchase Order Lines Overview by User (tdpurl502m00l), Status tab 45