2015 Valero Energy Corp. All rights reserved.

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2 Valero Benicia Refinery Paul Modjesky VPP Coordinator Michelle Zapanta Step-Up OS / Control Board Operator 2

3 Valero Benicia Refinery In operation since Products include gasoline, diesel, jet fuel, propane, butane, fuel oil, and asphalt with coke & sulfur byproducts. 3

4 Valero Benicia Refinery VPP Star Site VPP Star-Certified for over a decade with 3 completed re-certifications. 4

5 Preparation VPP For The Onsite Visit 5

6 Onsite Visit Notice Letter Audit Dates Audit Team Tentative Agenda 6

7 Assign the responsible person(s) for each element, component, and program. The Cal/VPP Checklist 14 Elements and 25 S&H Programs 7

8 Onsite Preparation Documents Pre-built binders Safety programs, permits, site inspections, training, etc. Document Request Log Organizational Chart Site Map Presentations Opening Presentation Lunchtime Best Practices Q&A sessions 8

9 Onsite Preparation Auditor Room Private team meetings Document binders Office supplies Conference / Meeting Rooms Meals: Cal/OSHA pays! Presentations Daily Closeouts Interviews 9

10 Onsite Preparation For Auditors Directions Reserved parking Required PPE Computer Access Assigned Escorts For Escorts Cal/VPP Checklist Vehicles Cameras Notebooks & Pens Mock Audit Prep Day 10

11 Onsite Preparation VPP Team Document Coordinator Escort Coordinator Worklist Coordinator IS Support VPP Audit Headquarters Maintenance Task Force Instrument Technician Electrician Mechanic Welder Fitter 11

12 Arrival & Introductions They re here! 12

13 Arrival & Introductions Arrival Parking, Site Transport Site Security / Badging Safety Orientation First Introductions VPP Coordinator VPP Audit Team Auditor : Escort 13

14 Arrival & Introductions Opening Presentation Refinery Introduction (Site Overview) PSM Overview (For PSM site) Safety & VPP Safety Committees Industrial Hygiene overview Shift Schedule (For shift workers) Cal/OSHA Presentation VPP Audit Team introductions Cal/VPP overview Review of audit activities Site Overview Tour 14

15 Field Walks & Interviews Tracking Audit Findings Take BEFORE and AFTER pictures of every finding. Take notes! If the auditor is writing, YOU write. If the auditor speaks, WRITE it! Escort Coordinator tracking Spreadsheets or database Managing Worklists End of day reviews Action Items Worklist Coordinator Action Items Closed Items Completion reports 15

16 Field Walks & Interviews Document Request Log Document Coordinator tracking Track every document Date/Time Requested : Received Document provider Include in-meeting documents Document Binders Pre-built binders + Revision records: Highlight any changes! 16

17 Daily Closeouts Pre-Meeting Meeting Audit Team meets privately to discuss the day s findings & recommendations. Closeout Meeting Verbal report of findings/recommendations Day of items only Prior findings will not be reviewed TAKE NOTES! Coordinators Escorts Informative sessions Please DO NOT argue the findings! 17

18 Daily Closeouts Final Closeout Only the day s findings will be reviewed. Notice of Recommendation: Audit Team will inform if recommended for recertification. 18

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