Auction Guide for Iberdrola Group Suppliers

Transcription

1 Auction Guide for Iberdrola Group Suppliers May 2009 Process Management PROCUREMENT AND INSURANCE DEPARTMENT

2 Auction Guide - Suppliers The Iberdrola auctions area is accessible: On the Web: Suppliers section, Purchasing Portal, Auctions Directly at Upon accessing the homepage, follow the steps below: 1. Registration : Obtaining a user ID and password 2. Access the platform: Enter user ID and password 3. Access the auction 4. Entering bids 5. Types of auctions: Ranking Type (the most common) 6. Other types of auctions (Examples) PROCUREMENT AND INSURANCE DEPARTMENT 2

3 s Access the Web 1.- Registration: Obtaining a user ID and password Access for registration PROCUREMENT AND INSURANCE DEPARTMENT 3

4 Access the Web 1.- Registration : Obtaining a user ID and password Complete the mandatory data. To make it easier remember your user ID later; you should register, as a user ID, with your Iberdrola EBP supplier code. address to which you want the password to be sent. Please enter your Iberdrola EBP supplier code in username. PROCUREMENT AND INSURANCE DEPARTMENT 4

5 Access the Web 1.- Registration: Obtaining a user ID and password Once all of the data have been filled in, click Save. The system will immediately send the password to the address indicated. Please remember these details for future access. PROCUREMENT AND INSURANCE DEPARTMENT 5

6 Auctions Guide Supplier 2. Access the platform: enter the username and password Enter the username and password PROCUREMENT AND INSURANCE DEPARTMENT 6

7 3. Access the auction: Data and Auction Monitor When you click the number in bold (1 in the example), you access the Auction Configuration Details : date, time, annexes, etc. Click on the code to access the Auction Monitor (available only when the auction is underway). Auction Status PROCUREMENT AND INSURANCE DEPARTMENT 7

8 3. Access the auction: Select Java (recommended) or HTML Select version: JAVA or HTML. The system asks you to select one of the two versions; Java is recommended. If you do not have it installed, the platform enables you to download it. If you try to select HTML and the system does not allow you to, it means that the auction type is developed in Java, so you must have Java installed (this is necessary only if the auctions are simultaneous -several are underway at the same time- or if it is an upward bidding or direct auction). PROCUREMENT AND INSURANCE DEPARTMENT 8

9 3. Access the auction: Details displayed in the Auction Monitor Minimum decrement: minimum amount by which you must reduce between two consecutive bids. The ranking indicates your position in the auction. The clock indicates the time remaining until the end of the negotiation: hours, minutes and seconds. Bids submitted, identified with the name of your company Enter the bid, ensure that it is correct and click Issue Quality of your connection PROCUREMENT AND INSURANCE DEPARTMENT 9

10 Auctions Guide Supplier 4. Entering bids The system will display your bid with the name of your company. This window is displayed when you send the offer to confirm it is correct (it is extremely important to verify) and Accept or Cancel it. Once Accepted, the system will indicate that the offer was registered correctly. PROCUREMENT AND INSURANCE DEPARTMENT 10

11 5. Types of auctions: Ranking Type (the most common) The position of the supplier in the ranking is shown. You are generally required to enter an initial offer. As regards the Bids submitted, you can view only your own and its position in the auction. In general you must submit the first bid (equal to or less than the base price to view your position in the ranking. The screen shows all details at all times: time remaining, minimum decrement, connection quality, etc. PROCUREMENT AND INSURANCE DEPARTMENT 11

12 6. Other types of auctions : Multi-Product Auction A unit price by quantity is requested. The + symbol displays the details of your bids. Enter each unit price requested. When you click Total, the system multiplies the unit price by the number of units and displays the Total per Item and the Total for All. If the Total is correct, click Send, Verify and Accept. PROCUREMENT AND INSURANCE DEPARTMENT 13

13 Auctions Guide - Seller 6. Other types of auctions : Simultaneous auctions. Several are conducted at the same time. Click at any auction detail and access it and view all the data. If you select Group from the drop-down list, the system returns you to the simultaneous auction view. Use the drop-down list to access the Group, where you can view : all auctions (in the example), each auction. PROCUREMENT AND INSURANCE DEPARTMENT 14